At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance in a dynamic R&D environment.
- Company: Join a leading company with a focus on innovation and teamwork.
- Benefits: Earn £20 - £25 per hour, enjoy hybrid working, and gain valuable experience.
- Other info: Flexible part-time role with opportunities for professional growth and development.
- Why this job: Be part of a crucial team that drives operational excellence and supports exciting projects.
- Qualifications: High school diploma and 3 years of corporate experience required; strong communication skills essential.
The location of the role is Chalfont St Giles (hybrid working). The duration of the contract is 12 months. The pay rate on offer is £20 - £25 per hour (via PAYE - 7.5 hours per day, 3 days per week).
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key accountabilities of the role:
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre-approval within these systems prior to any work being committed to, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non-payment.
- Work with finance and sourcing to ensure vendor POs and Invoices have the correct payment terms.
- As required raise sundry invoices to 3rd party vendors or internal recharges to other company sites to cross charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals:
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key skills, experience & qualifications:
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self-starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and Powerpoint.
Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles employer: Experis
Join our dynamic team in Chalfont St Giles as an Operations Specialist, where we prioritise a supportive work culture that fosters employee growth and development. With hybrid working options and competitive pay rates, we offer a flexible environment that values compliance and operational excellence, ensuring you can thrive while contributing to meaningful projects in R&D. Our commitment to quality and collaboration makes us an exceptional employer for those seeking rewarding opportunities in a corporate setting.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Operations Specialist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their compliance processes and purchasing systems, as this will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to operational challenges and compliance issues. We want you to feel confident and articulate when discussing how you can contribute to the team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're proactive and serious about landing that part-time gig.
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time) in Chalfont St Giles
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Specialist role. Highlight your experience in purchasing and payment management, and don’t forget to mention any relevant compliance knowledge you have. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this part-time role. Share specific examples of your past experiences that relate to the key accountabilities mentioned in the job description. Let us know why you’re excited about joining our team!
Show Off Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and concise. Avoid jargon and keep it professional yet friendly. We appreciate a good balance of personality and professionalism in your writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company there!
How to prepare for a job interview at Experis
✨Know Your Stuff
Make sure you understand the key responsibilities of the Operations Specialist role, especially around compliance and purchasing. Brush up on the No PO No Pay policy and be ready to discuss how you've handled similar processes in the past.
✨Showcase Your Communication Skills
Since strong written and oral communication is crucial, prepare examples of how you've effectively communicated with teams or resolved issues. Practise articulating your thoughts clearly, as this will demonstrate your ability to work well across multiple project teams.
✨Be a Problem Solver
Think of specific instances where you've identified and solved operational issues. Be prepared to share these examples during the interview, as it shows you're proactive and can handle challenges that may arise in the role.
✨Familiarise Yourself with Compliance Systems
Get to grips with compliance systems like AST and any relevant regulations such as GMP and GLP. Showing that you have a basic understanding of these systems will give you an edge and demonstrate your commitment to quality and compliance.
