At a Glance
- Tasks: Support Directors with diary management, travel arrangements, and meeting preparations.
- Company: Join a dynamic team in a hybrid working environment in Paddington, London.
- Benefits: Earn £175 per day for a short-term contract with flexible working options.
- Other info: Opportunity to enhance your professional network and develop key administrative skills.
- Why this job: Gain valuable experience while working closely with senior leaders in a fast-paced setting.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 42000 - 48000 € per year.
Location: Paddington, London (hybrid working)
Duration: 4 weeks
Pay rate: £175 per day (via PAYE)
Key Accountabilities Of The Role
- Provide support to the Directors /Heads of, in your appointed business areas.
- Complex diary management, for both internal and external events, meetings and appointments, ensuring suitable facilities are available and briefing documents are distributed appropriately.
- Provide administrative support including complex UK and overseas travel arrangements, POs and expense claims.
- Identify and implement opportunities to create simpler, faster and more effective processes.
- Act as a first point of contact for your appointed Director/ Head of, to internal and external personnel, representing them and managing issues as appropriate.
- Maintain a clear understanding of your Director or Heads of deadlines, priorities and goals and keep up to date with Business priorities and adapt to any changes.
- Provide support for key meetings, including drafting agendas, collating pre-reads, distributing papers and following up on actions to ensure they are completed within agreed timeframes.
- When required, directly follow up emails and Teams messages, when appropriate on behalf of your Director /Head of.
- Support with the preparation of presentations/reports for internal and external meetings and events.
Key Skills And Experience
- Maintain a high level of confidentiality at all times and be an M&S brand ambassador by role modelling our behaviours.
- Work collaboratively within the PA community to maximise efficiency and effectiveness.
- Build good working relationships with key internal colleagues and stakeholders.
- IT Skills: Highly skilled in using software such as Microsoft Office (Word, Excel, PowerPoint, Teams), MyHR, internal finance systems or other office productivity tools.
- Keep up to date with Business technology to support effective working eg Co Pilot, Clarity (expenses).
- Email and Calendar Management: Effective management of emails and calendars, organising schedules, setting up appointments, responding to emails and ensuring that important dates and deadlines are not missed with minimal errors made.
- Exceptional planning and organisational skills and ability to coordinate events.
- Strong written and verbal communication skills.
- Ability to act at pace and work efficiently to ensure met and high levels of accuracy are achieved.
- Ability to handle competing priorities, time-sensitive projects and potential conflicts; making decisions and demonstrating sound judgement while maintaining excellent attention to detail, professionalism and confidentiality.
Personal Assistant (Director Level) - Short Term Contract employer: Experis UK
As a Personal Assistant at our Paddington, London office, you will thrive in a dynamic and supportive work environment that values collaboration and efficiency. We offer a hybrid working model, competitive pay, and the opportunity to work closely with senior leadership, enhancing your professional growth while contributing to meaningful projects. Join us to be part of a culture that prioritises innovation and excellence, ensuring you feel valued and empowered in your role.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant (Director Level) - Short Term Contract
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on a great opportunity!
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to diary management and administrative support. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with complex travel arrangements, diary management, and any presentations you've prepared. This will give potential employers a clear view of what you can bring to the table.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Personal Assistant (Director Level) - Short Term Contract
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience with diary management, travel arrangements, and any relevant software skills. We want to see how you can support our Directors effectively!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this short-term contract. Mention specific skills that align with the job description and show us your enthusiasm for the role.
Showcase Your Communication Skills:Since strong written communication is key for this role, make sure your application is clear and professional. We love a well-structured application that reflects your ability to communicate effectively, just like you would in the role!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter team!
How to prepare for a job interview at Experis UK
✨Know Your Director's Needs
Before the interview, research the specific needs and priorities of the director you'll be supporting. Understand their goals and how you can help them achieve these. This will show that you're proactive and ready to hit the ground running.
✨Master the Tech
Familiarise yourself with the software mentioned in the job description, especially Microsoft Office and any internal systems. Be prepared to discuss how you've used these tools effectively in past roles, as this will demonstrate your technical competence.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or events in the past. Highlight your ability to juggle multiple tasks and maintain attention to detail, as these are crucial for a Personal Assistant role.
✨Practice Your Communication
Since strong written and verbal communication skills are key, practice articulating your thoughts clearly. You might even want to prepare a brief presentation on a relevant topic to showcase your skills during the interview.
