At a Glance
- Tasks: Manage purchasing and payment processes while ensuring compliance with company policies.
- Company: Join a leading R&D team in a hybrid working environment.
- Benefits: Earn £20–£25 per hour with flexible part-time hours.
- Other info: Great opportunity for career growth in a dynamic team.
- Why this job: Be a key player in operations and make a real impact on projects.
- Qualifications: 3 years of corporate experience and strong communication skills required.
The predicted salary is between 20 - 25 £ per hour.
Location: Chalfont St Giles (hybrid working)
Contract: 12 months
Pay: £20–£25 per hour (PAYE – 7.5 hours per day, 3 days per week)
Role Summary
The PDx R&D Operations Specialist is accountable for compliance approval, purchasing and payment management of all invoices for PDx R&D.
Key Accountabilities
- Accountable for local application of No PO No Pay policy ensuring that all orders are raised in Agora Purchasing System prior to work being committed, and before payment is made.
- Key user of AST compliance system & R&D point of contact for compliance team.
- Ensure all relevant R&D contracts have pre‑approval within these systems prior to any work being committed, and that invoices are approved appropriately prior to being paid.
- Document Compliance Systems and Processes as applicable to R&D processes.
- Work with compliance team to resolve any issues arising.
- Provide cover for PDX Operations Specialists in different locations.
- Provide reports on PO status identifying potential invoicing or payment issues as required.
- Work with Finance and Project teams to resolve issues of late or non‑payment.
- Work with finance and sourcing to ensure vendor POs and invoices have the correct payment terms.
- As required raise sundry invoices to 3rd‑party vendors or internal recharges to other company sites to cross‑charge internal labour costs and direct project expenditure.
- As required, provide support on other R&D Operations activities.
Quality Specific Goals
- Aware of and comply with the company Quality Manual, Quality Management System such as GMP and GLP and applicable laws and regulations as they apply to this job type/position.
- Complete all planned Quality & Compliance training within the defined deadlines.
- Identify and report any quality or compliance concerns and take immediate corrective action as required.
Key Skills, Experience & Qualifications
- High school diploma, GED or local equivalent and 3 years of experience working in a corporate environment.
- Strong operational background from similar processes.
- Strong written and oral English communication skills.
- A self‑starter able to work on own initiative and well in a team environment.
- The ability to understand local business issues, articulate the issue to colleagues and to provide potential solutions to these issues.
- The ability to review data and to identify potential issues.
- Excellent administrative and interpersonal skills, with ability and confidence to work effectively across multiple project teams.
- Knowledge of Excel and PowerPoint.
Operations Specialist - Purchasing & Payment (Part-Time) employer: Experis UK
Join a dynamic team in Chalfont St Giles as an Operations Specialist, where you will play a crucial role in ensuring compliance and efficient purchasing processes. Our hybrid working model promotes a healthy work-life balance, while our commitment to employee growth and development provides ample opportunities for professional advancement. With competitive pay and a supportive work culture, we strive to create a rewarding environment for all our employees.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Specialist - Purchasing & Payment (Part-Time)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for an Operations Specialist role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their compliance processes and purchasing systems. This will not only help you answer questions confidently but also show that you’re genuinely interested in the role.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to operational challenges and compliance issues. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re proactive and keen to join our team at StudySmarter!
We think you need these skills to ace Operations Specialist - Purchasing & Payment (Part-Time)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your operational background and any relevant experience in purchasing and payment management to catch our eye!
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Operations Specialist role. Share specific examples of how you've tackled similar challenges in the past, and don't forget to show your enthusiasm for the position!
Showcase Your Communication Skills:Since strong written and oral communication skills are key for this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your attention to detail and professionalism.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Experis UK
✨Know Your Stuff
Make sure you understand the No PO No Pay policy and how it applies to purchasing and payment management. Brush up on your knowledge of compliance systems like AST, as well as any relevant R&D processes. This will show that you're not just familiar with the role but also genuinely interested in how things work.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your operational background and problem-solving skills. Think about times when you've successfully navigated compliance issues or managed invoices. This will help you demonstrate that you have the hands-on experience needed for the job.
✨Communicate Clearly
Since strong written and oral communication skills are key for this role, practice articulating your thoughts clearly. You might even want to rehearse answers to common interview questions with a friend. This will help you feel more confident and ensure you convey your ideas effectively during the interview.
✨Be a Team Player
Highlight your ability to work well in a team environment. Share examples of how you've collaborated with finance or project teams in the past to resolve issues. This will show that you can fit into their culture and contribute positively to the team dynamic.
