Overview
Business Support Assistant (EA / Administrative Support)
Up to £30k + benefits
18 months contract
Part time 25 hours per week pro rata
Location: Cambridge
Employment Type: Full-Time
About the Role
We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.
This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.
Responsibilities
- Calendar Management
- Coordinate complex diaries across multiple time zones for managers and team members.
- Anticipate scheduling needs and resolve conflicts proactively.
- Travel & Expenses
- Arrange domestic and international travel.
- Manage expense submissions and tracking for senior staff.
- Event & Meeting Coordination
- Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
- Responsibilities include:
- Booking venues and meeting rooms
- Managing invitations and RSVPs
- Coordinating catering
- Taking and distributing meeting minutes
- Following up on action items
- Preparing event and meeting materials
- Team Mailing Lists
- Maintain distribution lists and ensure timely updates for all teams.
- Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
- Policy & Process Compliance
- Ensure adherence to administrative policies, processes, and compliance requirements.
- Cover Support
- Provide administrative cover and support for other team members as needed.
- Cross-Team and Cross-Site Collaboration
- Support the planning and delivery of wider business events across Cambridge.
- Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
- Proactive self-starter with the ability to anticipate needs and take ownership.
- Strong written and verbal communication skills.
- Ability to handle confidential information with professionalism and discretion.
- High attention to detail with excellent problem-solving abilities.
- Calm, organised, and focused under pressure.
- Approachable, collaborative, and solutions-oriented.
- Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.
Experience
- Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.
EA, Executive Administrator, Business Support Coordinator in Cambridge employer: Experis Austria
Experis Austria is an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of London. With a focus on employee growth, we provide ample opportunities for professional development and skill enhancement, ensuring that our team members thrive in their careers while contributing to impactful projects in the oil and gas sector. Our hybrid work model promotes a healthy work-life balance, making it an ideal environment for those seeking meaningful and rewarding employment.
