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- Tasks: Support terminal operations by managing quality documentation and coordinating training.
- Company: Join Exolum, a forward-thinking fuel storage company focused on a green energy future.
- Benefits: Enjoy a competitive salary, generous holiday, and personalised career development plans.
- Other info: Inclusive workplace with excellent growth opportunities and wellbeing initiatives.
- Why this job: Be part of a team that values diversity and innovation while making a real impact.
- Qualifications: Experience in administration or quality assurance; strong IT and communication skills required.
The predicted salary is between 23000 - 25000 £ per year.
Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart of our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!
About the role
We are looking for a new Terminal Administrator to join our Immingham Operations team. In this role, you will be responsible for facilitating the terminal’s Quality Management System and ensuring effective documentation control across all operational activities. You will play an important part in supporting our operations and safety teams through accurate record‑keeping, coordinating external training aligned with the training plan, and assisting with scheduled internal audits. You will also help maintain our ISO 9001 accreditation by supporting audit preparation, managing audit plans, consolidating quality documentation, and preparing monthly reports. This administrative role is key in helping the terminal operate efficiently, safely, and in line with Exolum policies, procedures, and values.
About You
You will bring experience in administration, auditing or quality assurance and be confident using IT systems and producing well‑organised documentation. You are proactive, thorough and professional in your approach, with excellent communication skills. Knowledge of ISO9001:2015 would be an advantage, but not essential. You take pride in accuracy and consistency, enjoy supporting others, and are comfortable managing multiple tasks. You will naturally demonstrate strong problem‑solving skills and a focus on delivering high‑quality work.
Competency Model
At Exolum we run a Competency Model defined according to our strategy, values, and the geographies where we operate. These competencies represent the behaviours that drive superior performance:
- We Care – We anticipate, identify and solve the needs of our internal and external clients – Level 2
- We Do – We face opportunities and challenges with proactivity, energy and enthusiasm and take responsibility for our actions – Level 2
- We Connect – We listen, share information and communicate clearly, transparently and openly – Level 2
- We Include – We welcome, respect and value the uniqueness of people – Level 2
- We Get Together – We actively collaborate with others to achieve shared goals – Level 2
- We Trust – We act with integrity, aligned with our values, and honour our commitments – Level 2
- We Think Different – We contribute, explore and experiment with new approaches without fear of being wrong – Level 1
About the Benefits
- Salary £23,000 - £25,000 depending on experiences
- Pension – up to Employee 6% and Employer 9%
- 30 days holiday
- Personalised career development plans
- Single Private Health Insurance via BUPA
- Healthcare Cash Plan
- Life Assurance x5 and Disability Insurance
- Wellbeing Initiatives
- Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
About the Process
The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!
About Equality, Diversity, and Inclusion
Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.
Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com
About your data
The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us. Any information held by us relating to you will be destroyed six months after the post has been filled. If we wish to retain your information for future vacancies, we will seek your express consent to do so. All processing of data will be in compliance with data protection laws. For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum
Terminal Administrator employer: Exolum
Contact Detail:
Exolum Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Terminal Administrator
✨Tip Number 1
Get to know the company! Research Exolum's values and mission. When you understand what makes them tick, you can tailor your conversations during interviews to show how you fit right in.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of documentation and teamwork, being able to express your thoughts clearly will set you apart. Try mock interviews with friends or family to get comfortable.
✨Tip Number 3
Show off your problem-solving skills! Think of examples from your past experiences where you tackled challenges head-on. This will demonstrate your proactive approach, which is key for the Terminal Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Exolum team!
We think you need these skills to ace Terminal Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Terminal Administrator role. Highlight your experience in administration, auditing, or quality assurance, and show how your skills align with Exolum's values and competencies.
Showcase Your IT Skills: Since you'll be using IT systems for documentation control, mention any relevant software or tools you're familiar with. We want to see that you're comfortable with technology and can produce well-organised documentation.
Be Proactive and Professional: In your application, demonstrate your proactive approach and professionalism. Share examples of how you've tackled challenges in the past and how you ensure accuracy and consistency in your work.
Apply Through Our Website: Don't forget to apply through our website at https://jobs.exolum.com/. This is the first step in the process, and we can't wait to see your application come through!
How to prepare for a job interview at Exolum
✨Know Your ISO 9001 Basics
Even if you’re not an expert, having a basic understanding of ISO 9001:2015 will give you an edge. Brush up on the key principles and how they apply to quality management systems. This shows your proactive approach and readiness to support the terminal’s accreditation efforts.
✨Showcase Your Admin Skills
Prepare examples from your past experiences that highlight your administrative skills, especially in documentation control and record-keeping. Be ready to discuss how you’ve managed multiple tasks efficiently while maintaining accuracy and consistency.
✨Communicate Clearly
Exolum values clear communication, so practice articulating your thoughts. During the interview, ensure you listen actively and respond thoughtfully. This will demonstrate your ability to connect with others and share information transparently.
✨Emphasise Team Collaboration
Be prepared to discuss instances where you’ve collaborated with others to achieve shared goals. Highlight your problem-solving skills and how you’ve contributed to team success, aligning with Exolum's focus on inclusion and teamwork.