At a Glance
- Tasks: Join our Customs team to ensure compliance and maintain essential records.
- Company: Exolum, a forward-thinking fuel storage company focused on green energy.
- Benefits: Competitive salary, generous holiday, health insurance, and personalised career development.
- Other info: Inclusive workplace with opportunities for growth and travel across the UK.
- Why this job: Make a real impact in a dynamic role while supporting a sustainable future.
- Qualifications: GCSEs in Maths and English, strong admin skills, and attention to detail.
The predicted salary is between 27500 - 30000 £ per year.
Exolum are an innovative fuel storage company with the priority of a green energy future operating globally. People are at the heart of our expansion plans with a focus on developing our colleagues to reach their potential while accepting everyone as they are!
About the role
We need a talented individual to become part of our Customs team working as part of a 6-person team. As a Compliance Administrator, reporting to the Customs & Excise Tax Lead, you will be responsible for carrying out routine compliance checks, maintaining records and tracking actions, preparing compliance documentation, and identifying and escalating issues in line with agreed procedures.
Key Responsibilities
- Complete assigned KPI/live checks in line with the agreed rota and evidence requirements.
- Complete standard systems-based audit checks and evidence review tasks as directed by the Customs & Compliance Specialist.
- Request, gather, organise and check evidence from terminals and internal stakeholders against agreed checklists.
- Prepare working papers, evidence packs, exception logs and first-pass notes for review.
- Maintain assigned records, trackers and evidence folders in line with agreed CASMS procedures and retention requirements.
- Update and maintain approval records within the Approval Databases, including identifying Exolum and customer approvals due for review.
- Carry out routine approval status checks by contacting HMRC, terminals and customers to confirm records remain current.
- Record approval review outcomes and escalate approvals that have not been confirmed, have expired, or have not been replaced.
About You
The successful candidate will have GCSEs (or equivalent) in Maths and English, strong Microsoft Office skills, and experience in an administrative, compliance, operational, stock control, or audit support environment. They will possess excellent attention to detail, be comfortable maintaining records and following structured processes, and have strong written communication and organisational skills. The role requires the ability to manage priorities, work independently, escalate issues when appropriate, and quickly learn compliance procedures, HMRC requirements, and internal systems. A willingness to travel nationally within the UK as required is also essential.
Competency model
At Exolum we run a Competency Model which has been defined accordingly to our strategy, values and the geographies where we operate, making it a unique and exclusive document for Exolum. The competency Model is understood as the set of identifiable and measurable behaviours (skills, aptitudes and motivations, among others) that enable a person to achieve superior performance.
- We Care - We anticipate, identify and solve the needs of our internal and external clients.
- We Do - We face opportunities and challenges with proactivity, energy and enthusiasm and we take responsibility for our actions.
- We Connect - We listen, share information and communicate clearly, transparently and openly.
- We Include - We welcome, respect and value the uniqueness of people.
- We Get Together - We actively collaborate with other people in achieving shared goals.
- We Trust - We act with integrity and coherence with our values and we comply with the commitments acquired.
- We Think Different - We contribute, explore and experiment with new approaches to challenges without fear of being wrong.
About the Benefits
- Salary £27,500 - £30,000 depending on experience
- Pension – up to Employee 6% and Employer 9%
- Holiday – 30 days per annum
- Personalised career development plans
- Single Private Health Insurance via BUPA
- Healthcare Cash Plan
- Life Assurance x5 and Disability insurance
- Wellbeing Initiatives
- Employee Resource Groups – EDI Group, Employee Forum, Wellbeing Committee
- Study support (if applicable)
About the Process
The first step is to apply – please visit https://jobs.exolum.com/ to complete your application. Once your application has been reviewed, if you are successful, you will be invited to meet our amazing team and your potential new line manager for a face-to-face interview. Depending on the role, you may be required to attend a second stage interview so we can get to know you even more!
About Equality, Diversity, and Inclusion
Different people approach problems differently and we believe that diversity is the engine that fuels innovation. As an equal opportunity employer, we are committed to creating an inclusive environment where diverse voices are not only heard but also amplified. We recognise that our differences—when embraced with respect—drive smarter decisions, stronger performance, and a culture where everyone can be their authentic selves.
Qualified applicants will receive consideration for employment without regard to race, sexual orientation, gender perception or identity, national origin, age, neurodiversity or any other legally protected status. We welcome individuals with disabilities and strive to create an accessible and inclusive experience for all candidates. To request an accommodation during the application or the recruiting process, please email: HumanResources@exolum.com
We are committed to a diverse and inclusive workplace. All applications are reviewed fairly and equally using a third-party blind recruiting solution (MeVitae) which removes any bias parameters.
About your data
The information provided by you will be used by Exolum to process your application and, if successful, in connection with your future employment with us. Any information held by us relating to you will be destroyed six months after the post has been filled. If we wish to retain your information for future vacancies, we will seek your express consent to do so. All processing of data will be in compliance with data protection laws. For further information on how we handle your data read our UK privacy notice for job applicants, employees, workers and agency workers which is available on our website: Disclosures and legal notices by country – Exolum
Compliance Administrator in London employer: Exolum
Exolum is an exceptional employer that prioritises inclusivity and employee development, making it a fantastic place for a Regional Maintenance Manager to thrive. With a strong focus on green energy and operational excellence, employees benefit from personalised career development plans, comprehensive health insurance, and a supportive work culture that champions diversity and collaboration. Located in the Humber region, Exolum offers a dynamic environment where you can lead impactful maintenance operations while being part of a forward-thinking team dedicated to innovation and sustainability.
StudySmarter Expert Advice🤫
We think this is how you could land Compliance Administrator in London
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Exolum looking for candidates who are engaged and informed.
We think you need these skills to ace Compliance Administrator in London
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Exolum. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Exolum
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Exolum’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
