Recruitment Coordinator in Bristol

Job title: Recruitment Coordinator

Reporting to: HR Manager

Department: HR

No of Direct reports: 0

Location: Bristol

Summary

eXmoor Pharma is the only integrated cell and gene therapy CDMO with over 20 years of consultancy expertise embedded across every stage of the CMC journey — from early‑phase strategy to process development, GMP manufacturing and commercialisation. We provide comprehensive support across Viral Vectors, Autologous and Allogeneic Cell Therapies, and RNA technologies.

This integrated model enables seamless progression from early‑phase strategy through to commercial readiness. We are looking for a proactive coordinator with a keen eye for detail and ability to support several recruitment campaigns concurrently. The Recruitment Coordinator will work as part of the HR Team, leading on the administrative duties related to recruitment, providing an efficient and professional effective service to help attract and recruit high‑quality candidates.

This is an exciting opportunity to work with eXmoor’s globally recognised team of scientists, consultants and engineers, on a wide range of client projects in a rapidly growing market.

The Recruitment Coordinator will be an integral part of our small and busy HR team. You will support on all aspects of the recruitment process taking the lead on administration and interview coordination. You will support the HR manager with campaigns running in parallel across several business areas. This will require involvement with all stages of the recruitment and onboarding lifecycle as well as clear and accurate communication with various stakeholders throughout.

This is a new role within eXmoor and we anticipate the responsibilities of the role to evolve with the recruitment needs of the business. At times of lower recruitment activity across the organisation, you will support the broader work of the HR Team, as required.

Main areas of responsibility / key duties

• Set up and administration of recruitment campaigns within the Applicant Tracking System (ATS)
• Posting of job adverts across various job boards and LinkedIn
• Coordinate and schedule interviews across multiple business areas
• Manage interview logistics including virtual and in‑person bookings, meeting links, and panel coordination
• Liaise with candidates, hiring managers and recruitment agencies to ensure interviews are efficiently arranged and confirmed
• Produce interview schedules, interview packs and any other materials as required
• Track candidate progress and update recruitment systems accurately
• Support stages of candidate assessment (screening / interviews) where appropriate
• Improve and maintain vacancy and onboarding tracking systems
• Own the onboarding administrative process for new starters; prep contracts, offer letters and supporting documents, onboard to HR systems, arrange company induction, arrange probation reviews
• Improve and take ownership of recording recruitment metrics and KPIs

Person Specification

Essential Qualifications & Experience

• Highly effective communication and stakeholder management skills
• Proven experience working in a busy HR or resourcing team
• Strong ability to manage multiple tasks and prioritise effectively in a fast‑paced environment
• Attention to detail and accuracy in managing candidate records and recruitment documentation
• Understanding of recruitment processes and legal / employment law requirements around candidate management and assessment
• Experience in supporting the delivery of recruitment activities within a fast‑growing organisation
• Ability to deal with confidential information and maintain confidentiality

Desirable Qualifications & Experience

• CIPD level 3 or above
• Experience with PeopleHR software
• Experience with ERP systems
• Experience improving recruitment processes

Competences Required

• Organisation, planning and time management
• Oral and written communication skills
• Leadership and teamworking
• Innovation, inquisitiveness, and willingness to learn
• Attention to detail and getting things finished
• Problem solving
• Building constructive relationships and earning respect
• Proficiency in Office365 (including Word, Excel, PowerPoint)