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- Tasks: Support the CEO and manage office operations while enhancing team culture.
- Company: Join LEGALFLY, a leading AI company trusted by top European enterprises.
- Benefits: Enjoy remote work options, competitive pay, equity compensation, and free lunches.
- Why this job: Be part of a fast-growing tech scale-up with a vibrant culture and global impact.
- Qualifications: Experience in executive assistance or people operations in a tech environment is essential.
- Other info: Work in a stunning London office and participate in fun team activities.
The predicted salary is between 36000 - 60000 £ per year.
Are you a people-first, hands-on culture builder with a love for operations? Ready to shape the future of work at one of Europe’s fastest-growing AI companies? We would love to hear from you.
Exceptional product-market fit: Our advanced and intuitive legal AI solutions have rapidly gained traction in the market. LEGALFLY is trusted by leading European enterprises and law firms, and we have strategic partnerships with industry leaders like Microsoft, Slaughter & May, and Allianz.
Hyper-growth: Following our successful Series A funding round of 15 million EUR last year, LegalFly is experiencing rapid growth. Backed by top investors, including Mehdi Ghissassi, Director of Product at Google DeepMind, we’re scaling our team significantly to accelerate product development and revenue growth.
World-class team: LEGALFLY was founded by four tech veterans from Tinder, bringing extensive knowledge and expertise to drive innovation.
Unmatched security: We are setting the global standard for responsible legal AI with unrivaled security measures. LEGALFLY ensures that sensitive client data never leaves the company’s premises through on-premise anonymization.
Global expansion: Our recent funding will support our expansion across the globe. We are extending our platform to key jurisdictions, including the US, UK, France, Netherlands, and Belgium.
Join us in London and report directly to our Head of People. In this hybrid role, you’ll spend approximately 60% of your time as a right hand to our CEO and 40% leading key people & office initiatives that shape our growing team.
Key responsibilities:
- Executive Assistance: Serve as the CEO’s right hand, providing high-level executive support that enables focus, clarity, and impact. You’ll manage calendars, inboxes, and travel with precision. You always stay two steps ahead. Coordinate internal and external meetings with key stakeholders and assist with the execution of strategic and cultural initiatives. Act as a force multiplier and a trusted partner who creates space for leadership. You ensure seamless operations, embody discretion and excellence in every interaction.
- People Operations: Run payroll operations smoothly and collaborate closely with our external providers for accuracy and compliance. Manage and optimize our fringe benefits: health insurance, pension plans, maternity/paternity leave, stock options plan, daily lunches, etc. Act as the go-to person for all employees regarding office matters, payrolling, and socials — approachable, trustworthy, and fun to work with. Support employees throughout the entire employee lifecycle — from onboarding to offboarding — and lead initiatives that improve engagement and retention.
- Office & Culture: Be responsible for our UK office — ensuring it’s not just functional, but an inspiring place to work that people love to come to. Organise internal cultural events, offsites, and team socials that connect and energise our team. Oversee the day-to-day operations of the London office, including managing daily lunches, office supplies, equipment, cleanliness, and ensuring a productive work environment.
You might be a good fit if you:
- Are a key culture ambassador who knows how to reinforce values, build connection, and support team spirit in a fast-paced tech environment.
- Have some years of relevant experience in an Executive Assistant and/or People & Office role at a fast-growing tech company.
- Bring strong organisational skills and thrive in dynamic environments where priorities can shift. You know how to create structure in chaos without losing your cool.
- Have hands-on experience with payroll and employee benefits in the UK.
- Are passionate about creating a positive, inclusive, and high-performing workplace.
- Love organising events and experiences that make people feel appreciated and connected.
- Are a strong communicator and comfortable working with cross-border teams.
- Are proactive, people-minded, structured, and not afraid to get your hands dirty.
- Have a natural sense for office vibe, layout, and workplace design that helps drive attendance and satisfaction.
Our offer:
- A position with impact: Join a fast-growing tech scale-up with an innovative culture and tremendous market opportunity.
- A fully optimised & competitive remuneration package.
- Equity compensation in the form of ESOP.
- Top-class equipment to thrive: Including MacBook and Widescreen 34' monitor.
- Investment in your well-being: Top-notch health, hospital & dental insurance, and a pension plan.
- Monthly team activities & yearly team retreat.
- Stunning, light-filled office in the heart of London (Fitzrovia).
- Free lunch on office days.
Have we sparked your interest? Let’s get in touch & join the AI Revolution!
Contact Detail:
Eximium Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/UK Office Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values of LEGALFLY. As a culture ambassador, demonstrating your understanding of their mission and how you can contribute to it will set you apart during discussions.
✨Tip Number 2
Network with current or former employees of LEGALFLY on platforms like LinkedIn. Engaging in conversations about their experiences can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Prepare to discuss specific examples from your past roles that showcase your organisational skills and ability to thrive in dynamic environments. Highlighting your experience with payroll and employee benefits will also be crucial.
✨Tip Number 4
Showcase your event planning skills by suggesting ideas for internal cultural events or team socials during your conversations. This demonstrates your proactive approach and passion for creating a positive workplace.
We think you need these skills to ace Executive Assistant/UK Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in executive assistance and people operations. Use keywords from the job description to demonstrate that you understand the role and its requirements.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for operations and culture building. Mention specific examples of how you've contributed to team spirit and engagement in previous roles.
Showcase Your Organisational Skills: In your application, provide examples of how you've successfully managed multiple tasks or projects simultaneously. Highlight your ability to create structure in dynamic environments.
Emphasise Communication Skills: Since the role involves working with cross-border teams, make sure to highlight your strong communication skills. Provide examples of how you've effectively collaborated with diverse teams in the past.
How to prepare for a job interview at Eximium Talent
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage calendars and coordinate meetings is crucial. Prepare examples of how you've successfully organised complex schedules or events in the past, demonstrating your attention to detail and proactive approach.
✨Emphasise Your People Skills
This role requires a strong focus on people operations. Be ready to discuss your experience in managing employee relations, onboarding processes, and how you've fostered a positive workplace culture. Highlight any initiatives you've led that improved team engagement.
✨Demonstrate Your Adaptability
In a fast-paced tech environment, priorities can shift rapidly. Share specific instances where you've successfully navigated changes or challenges, showcasing your ability to remain calm and structured under pressure.
✨Research the Company Culture
Understanding the company's values and culture is key. Familiarise yourself with LEGALFLY's mission and recent developments. Be prepared to discuss how your personal values align with theirs and how you can contribute to their culture-building efforts.