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- Tasks: Coordinate exciting global events and support daily business operations.
- Company: Join a respected financial media company with a vibrant, inclusive culture.
- Benefits: Enjoy 25 days annual leave, private health insurance, and flexible working options.
- Why this job: Kickstart your career, travel internationally, and work on impactful projects.
- Qualifications: 1-2 years in event coordination or office admin; strong communication skills required.
- Other info: Dynamic role with opportunities for creativity and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Exile Group is a highly respected financial media company with a global footprint across trade & export, project, and commodity finance. Through our brands TXF, Proximo, and Uxolo we deliver:
- Breaking news and in-depth reports that drive decision-making
- Exclusive industry data that fuels financial markets
- World-class conferences and events connecting industry leaders worldwide
Our flagship brand, TXF, is a market leader providing innovative, interactive events and insight reports. Proximo and Uxolo, our newest brands, reflect our fast growth and commitment to delivering cutting-edge products.
At Exile, we combine career progression with a friendly, inclusive culture, supported by wellbeing initiatives and a positive work environment.
About the role:
As an Events & Operations Coordinator, you will support the delivery of high-impact global events (70% of your role) and provide business operations support (30%). You will support the wider Events Operations team on delivering high-impact global events from concept to execution including client communications, supplier research and delivering integral elements of larger events such as signage, AV or sponsor collateral. The remaining 30% involves business operations support, including organising internal social events, office management and general operational tasks to ensure smooth day-to-day business functions.
You will report directly to the Senior Events Operations Manager on a day-to-day basis whilst also working closely with the HR Manager and Head of Event Operations on business operations related matters. With international travel, and broad exposure across the business, it's a dynamic, hands-on role for someone who thrives on detail, creativity, and collaboration.
Core Requirements:
- 1-2 years' experience in event coordination and/or office administration
- Good understanding of event processes and internal business systems is highly desirable
- Strong written and verbal communication skills; able to interact effectively with internal and external stakeholders
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience with Salesforce or similar CRM systems is a plus.
- Strong organisation skills with the ability to prioritise tasks effectively and meet deadlines in a fast-paced environment.
- Ability to remain proactive, take initiative and work independently, while also being able to collaborate with the team when necessary.
- Adaptability to changing priorities and willingness to take on new tasks as the role evolves.
- Excited and willing to travel internationally and work outside standard business hours, as business needs dictate.
Key Responsibilities:
Events Operations
- Support event operations with ongoing and ad-hoc tasks, including delegate lists, websites, and internal coordination
- As the role develops, you'll take ownership of end-to-end delivery for specific event streams, award dinners, or key elements within larger events, as well as lead the delivery of a regional event, likely involving international travel 3-5 times per year.
- Source, contract, and liaise with venues and suppliers, including AV and networking add-ons
- Develop event branding and signage in collaboration with the event graphic designer (signage, handouts, badges, digital assets)
- Manage sponsor, partner, and delegate logistics and communications (including enquiries received to the operations inbox)
- Research and implement innovative ideas to enhance event experience and quality
- Represent the team in event meetings and collaborate cross-functionally to meet deadlines
- Respond to requests from senior leadership and support wider departmental initiatives
Business Operations
- Organise internal social events such as summer and Christmas parties, strategy days and ad-hoc team get-togethers
- Order office and kitchen supplies as and when needed
- Manage equipment and replacing as and when needed
- Ensure a clean and organised workspace.
- Liaise with key office suppliers (Cleaner, fire alarms, lights, AC, repair works - largely maintenance)
- Assist with onboarding and offboarding of staff
- Support with business related administrative tasks (such as checking and distributing post)
What's in it for you:
- 25 days of annual leave + all UK bank holidays
- Office shutdown each Christmas
- Ongoing training and career development opportunities
- Flexible hybrid working options from Day 1
- Competitive ethical pension scheme with Royal London (UK-based)
- A vibrant, social and supportive work culture
- Private health insurance with Vitality (UK-based)
- Perks platform with discounts and benefits
- Regular social, networking, and sporting activities
- Free breakfast, snacks, and fruit in the office
Diversity & Inclusion:
We celebrate diversity and believe in creating an inclusive workplace where everyone can thrive. If you require any accommodations during the interview process, just let us know - we're happy to help!
Join Us and Be Part of the Story
If you're ready to jumpstart your career, travel the world, and learn from the best, we'd love to hear from you. Apply now and start your journey with Exile Group.
Event & Operations Coordinator in London employer: Exile Group
Contact Detail:
Exile Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event & Operations Coordinator in London
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy to reach out to current employees at Exile Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Show off your skills in real-time! If you get the chance for an interview or a casual meet-up, prepare to discuss your past event coordination experiences. Bring examples of how you’ve handled challenges and made events successful.
✨Tip Number 3
Be proactive! Research Exile Group’s recent events and think about how you could contribute to future ones. Share your ideas during interviews to demonstrate your enthusiasm and creativity.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Exile Group family.
We think you need these skills to ace Event & Operations Coordinator in London
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let us see your enthusiasm for event coordination! Share any relevant experiences or projects that highlight your love for creating memorable events. We want to know what drives you!
Tailor Your Application: Make sure to customise your CV and cover letter to match the job description. Highlight your skills in event processes and office administration, and don’t forget to mention your proficiency in Microsoft Office and any CRM systems you've used.
Be Clear and Concise: Keep your writing clear and to the point. Use bullet points where necessary to make it easy for us to read through your application. We appreciate a well-structured application that showcases your organisational skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Exile Group
✨Know Your Events Inside Out
Before the interview, dive deep into Exile Group's past events and their flagship brand, TXF. Familiarise yourself with their unique approach to event coordination and think of innovative ideas you could bring to the table.
✨Show Off Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, especially in high-pressure situations.
✨Demonstrate Your Organisational Prowess
Be ready to discuss how you prioritise tasks and manage multiple projects simultaneously. Bring along a few examples of how you've successfully juggled responsibilities in fast-paced environments.
✨Embrace Adaptability
The role requires flexibility and a willingness to take on new tasks. Think of instances where you've had to adapt quickly to changing priorities and be prepared to share those stories during the interview.
