Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Coordinate project meetings, manage documentation, and ensure smooth communication between teams.
- Company: Dynamic company with a focus on innovative project management.
- Benefits: Enjoy a hybrid work model, early finishes on Fridays, and a supportive work environment.
- Why this job: Be at the heart of exciting projects and make a real difference in team success.
- Qualifications: Strong organisational skills and a knack for communication are essential.
- Other info: Join a vibrant team with opportunities for growth and development.
The predicted salary is between 30000 - 42000 £ per year.
Overview
About The Role - Reports To: Project Team Lead
Duties - Duties & Responsibilities
- Meet and greet all visitors attending site for project management meetings.
- Coordinate expeditor visits with the Project Managers and manage required bookings to facilitate site attendance.
- Liaise with project contacts as required to ensure communication is maintained and stakeholders are kept appropriately informed.
- Attend KOMs for minute taking and distribution, to assist stakeholders in establishing the common project goals and required progress to be met throughout.
- Assist in preparing and issuing Bi-weekly/ Monthly progress reports, ensuring all documents are properly filed and accessible.
- Compile project and technical documentation required for the Project Manager or Quality Control team for client submissions.
- Coordinate client and expeditor visit, including FAT calendar management, conference room bookings and visitor lunch orders.
- Assist the Project Managers and Head of Projects with general and ad hoc tasks necessary.
- Assist in expediting of documentation prepared by other departments to ensure submissions are managed and met timeously.
- Identify possible risks which could impact the delivery of the project and escalate these risks with the Project Manager to mitigate delays, where necessary add risks to the risk register ensuring stakeholders and the internal systems are up to date.
- Assist with the coordination of projects to ensure deadlines are adhered to.
- Assist during meetings with clients and expeditors by chasing for documentation approvals and submissions to avoid delays.
- Assist stakeholders with procurement entries to be added to work orders or BOM amendments when necessary.
- Follow up with internal documentation critical to project delivery, ensuring the systems are up to date with submission deadlines, both for the company and clients alike.
- Advise the Project Manager of possible delays which could impact delivery.
- Assist the Project Managers in developing and maintaining project schedules.
- Facilitate communication between project team members and stakeholders to ensure smooth project operations.
Systems
- Ensure project information held on the AX and CRM systems are always kept up to date. Where necessary, update information as and when required, paying close attention to delivery dates of products for each project.
General
- Coordinate project meetings with stakeholders by preparing agendas, taking minutes and distributing them.
- Complete reports as and when required for distribution internally or externally.
- Chase / compile job pack documentation required for production to start.
- Any other general administrative tasks required for the Project Management team.
Benefits
- Company pension
- Early finish on Friday
- Cycle to work scheme
- On-site parking
- Sick pay
- Tea, coffee, milk and fresh fruit provided
- Hybrid working, 3 days in office/ 2 days at home following completion of probation period
The Employee shall devote their whole time, attention and skill to their duties hereunder and in addition such other duties as may from time to time be reasonably required of them for the proper and efficient running of the Employer’s business.
Project Administrator in Watton employer: Exheat
Contact Detail:
Exheat Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Watton
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their projects and values inside out, so you can show how you fit right in with their team.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Don’t be shy about it!
✨Tip Number 4
Apply through our website for the best chance! We love seeing applications directly from candidates who are keen to join us. It shows initiative and interest!
We think you need these skills to ace Project Administrator in Watton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like coordination and communication abilities. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a great fit. Don’t forget to mention any specific projects or experiences that relate to the duties listed.
Showcase Your Organisation Skills: As a Project Administrator, organisation is key! In your application, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep everything running smoothly!
Apply Through Our Website: We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Exheat
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like coordinating meetings, managing documentation, and liaising with stakeholders. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations related to project coordination and communication. Think of examples from your past experiences where you've successfully managed deadlines or resolved conflicts. This will demonstrate your problem-solving skills and ability to work under pressure.
✨Showcase Your Organisational Skills
As a Project Administrator, being organised is crucial. Bring along examples of how you've kept projects on track in the past, whether through progress reports or effective minute-taking. Highlighting your attention to detail will reassure the interviewers that you can manage multiple tasks efficiently.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, project management tools they use, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
