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For Companies At a Glance
- Tasks: Support project management by coordinating meetings, documentation, and communication with stakeholders.
- Company: Dynamic company offering a collaborative environment and innovative projects.
- Benefits: Enjoy a hybrid work model, early finishes on Fridays, and a cycle to work scheme.
- Why this job: Be part of exciting projects and develop your skills in a supportive team.
- Qualifications: Strong organisational skills and a knack for communication are essential.
- Other info: Great opportunities for career growth and a vibrant workplace culture.
The predicted salary is between 28800 - 43200 £ per year.
Overview
About The Role
Reports To: Project Team Lead
Duties & Responsibilities
- Meet and greet all visitors attending site for project management meetings.
- Coordinate expeditor visits with the Project Managers and manage required bookings to facilitate site attendance.
- Liaise with project contacts as required to ensure communication is maintained and stakeholders are kept appropriately informed.
- Attend KOMs for minute taking and distribution, to assist stakeholders in establishing the common project goals and required progress to be met throughout.
- Assist in preparing and issuing Bi-weekly/ Monthly progress reports, ensuring all documents are properly filed and accessible.
- Compile project and technical documentation required for the Project Manager or Quality Control team for client submissions.
- Coordinate client and expeditor visits, including FAT calendar management, conference room bookings and visitor lunch orders.
- Assist the Project Managers and Head of Projects with general and ad hoc tasks necessary.
- Assist in expediting of documentation prepared by other departments to ensure submissions are managed and met timeously.
- Identify possible risks which could impact the delivery of the project and escalate these risks with the Project Manager to mitigate delays, where necessary add risks to the risk register ensuring stakeholders and the internal systems are up to date.
- Assist with the coordination of projects to ensure deadlines are adhered to.
- Assist during meetings with clients and expeditors by chasing for documentation approvals and submissions to avoid delays.
- Assist stakeholders with procurement entries to be added to work orders or BOM amendments when necessary.
- Follow up with internal documentation critical to project delivery, ensuring the systems are up to date with submission deadlines, both for the company and clients alike. Advising the Project Manager of possible delays which could impact delivery.
- Assist the Project Managers in developing and maintaining project schedules.
- Facilitate communication between project team members and stakeholders to ensure smooth project operations.
- Ensure project information held on the AX and CRM systems are always kept up to date. Where necessary, update information as and when required. Paying close attention to delivery dates of products for each project.
- Coordinate project meetings with stakeholders by preparing agendas, taking minutes and distributing them.
- Complete reports as and when required for distribution internally or externally.
- Chase / compile job pack documentation required for production to start.
- Any other general administrative tasks required for the Project Management team.
Benefits
- Company pension
- Early finish on Friday
- Cycle to work scheme
- On-site parking
- Sick pay
- Tea, coffee, milk and fresh fruit provided
- Hybrid working, 3 days in office/ 2 days at home following completion of probation period
The Employee shall devote their whole time, attention and skill to their duties hereunder and in addition such other duties as may from time to time be reasonably required of them for the proper and efficient running of the Employer’s business.
Project Administrator in Watton at Stone employer: Exheat
Contact Detail:
Exheat Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Watton at Stone
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Project Administrator role. You never know who might have the inside scoop on an opportunity that’s not even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent work and think about how your skills can help them achieve their goals. This will show you’re genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to liaise with various stakeholders. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance of landing that interview. Let’s get you started on your next adventure!
We think you need these skills to ace Project Administrator in Watton at Stone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Project Administrator role. Highlight relevant experience and skills that match the job description, like coordination and communication. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role at StudySmarter. Share specific examples of your past experiences that relate to the duties listed in the job description.
Be Clear and Concise: When filling out your application, keep your language clear and concise. We appreciate straightforward communication, so avoid jargon and get straight to the point about your qualifications and enthusiasm for the role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it helps us keep everything organised on our end!
How to prepare for a job interview at Exheat
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like coordinating meetings, managing documentation, and liaising with stakeholders. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Prepare for Common Questions
Think about the types of questions you might be asked, such as how you handle tight deadlines or manage multiple tasks. Prepare specific examples from your past experiences that demonstrate your skills in project coordination and communication. This will help you articulate your fit for the role effectively.
✨Showcase Your Organisational Skills
As a Project Administrator, organisation is key. Be ready to discuss how you keep track of project timelines, documentation, and stakeholder communications. You could even bring a sample of a project report or a timeline you've created in the past to illustrate your organisational prowess.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, project management tools they use, or how success is measured in this role. This shows your enthusiasm and helps you gauge if the company culture aligns with your values.
