At a Glance
- Tasks: Support the HR team with recruitment, safeguarding compliance, and employee lifecycle administration.
- Company: Join Exeter School, a leading co-educational day school in the Southwest.
- Benefits: Enjoy free school lunches, on-site parking, and access to fitness facilities.
- Other info: Onsite role, Monday to Friday, with excellent career growth opportunities.
- Why this job: Make a difference in a friendly team while developing your HR skills.
- Qualifications: Organised, proactive, and detail-oriented; HR experience is a plus but not essential.
The predicted salary is between 28800 - 43200 € per year.
Overview
Exeter School is the leading co-educational day school in the Southwest, educating over 1,000 pupils aged 3-18. We are looking to appoint a permanent Administrator to join the small but friendly HR team at our school, to start immediately.
This position plays a key role in supporting the employee lifecycle, with a particular focus on safer recruitment and safeguarding compliance for staff, volunteers and some contractors. This includes administering the recruitment process from advertising through to induction, ensuring all pre-employment checks are completed, and maintaining accurate records in line with statutory requirements and school policies. They will also provide administrative support under the direction of the Head of HR, for staff induction, safeguarding training, and the maintenance of the school’s Single Central Register. They will be key in supporting the tracking of staff leave, data entry for absence records and HR records, and other HR administration processes e.g. probation and appraisal.
This role is part of our Operations and Professional Services team. This is an onsite role working Monday through Friday, 37.5 hours per week. We offer generous benefits, including free school lunch during term time, free on-site parking and use of indoor swimming pool and fitness suite.
To find out more about working at Exeter School, please visit our webpage, careers with character.
Responsibilities
- Administer the recruitment process from advertising through to induction, ensuring all pre-employment checks are completed and accurate records are maintained in line with statutory requirements and school policies.
- Support employee lifecycle with a focus on safer recruitment and safeguarding compliance for staff, volunteers and some contractors.
- Provide administrative support for staff induction, safeguarding training, and the maintenance of the school’s Single Central Register.
- Track staff leave, enter absence data and HR records, and support other HR administration processes (e.g., probation and appraisal).
Qualifications and skills
- Organised and proactive administrator with excellent attention to detail and strong IT skills.
- Experience managing confidential information with discretion, meeting deadlines, and delivering high-quality service in a busy environment.
- Strong interpersonal and communication skills, both written and verbal, and ability to build effective working relationships across the school.
- Prior experience in HR or recruitment administration is desirable but not essential, as training will be provided.
What we offer
This role is part of our Operations and Professional Services team. Onsite role, Monday to Friday, 37.5 hours per week. Generous benefits include free school lunch during term time, free on-site parking, and access to the indoor swimming pool and fitness suite.
How to apply
The closing date for applications is noon on Tuesday 7 October 2025, with interviews scheduled for Friday 17 October 2025. Applications must include a completed Exeter School application form. For safeguarding purposes, a CV alone is not sufficient.
Equal opportunities and safeguarding
Exeter School is an equal opportunities employer and welcomes applications from any appropriately qualified person. We are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening, appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Employment is subject to the receipt of two satisfactory references provided specifically for this post and addressed to the school, and to satisfactory DBS clearance. This post falls into the category of Regulated Activity. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
Sponsorship
Note on Sponsorship: We regret to inform you that we are unable to offer sponsorship for work authorisation for this role. Therefore, candidates must possess valid authorisation to work in the UK without requiring visa sponsorship.
Administrator (HR Team) in Exeter employer: Exeter School
Exeter School is an exceptional employer, offering a supportive and friendly work environment within a dedicated HR team. With generous benefits such as free school lunches, on-site parking, and access to fitness facilities, employees enjoy a balanced work-life experience while contributing to the education and safeguarding of over 1,000 pupils. The school prioritises professional growth and development, ensuring that all staff receive the necessary training and support to thrive in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (HR Team) in Exeter
✨Tip Number 1
Get to know the school! Research Exeter School's values and culture. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insider tips about the HR team and what they're really looking for in a candidate.
✨Tip Number 3
Prepare for the interview by practising common HR scenarios. Think about how you'd handle recruitment processes or safeguarding compliance, as these are key parts of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Exeter School family.
We think you need these skills to ace Administrator (HR Team) in Exeter
Some tips for your application 🫡
Read the Job Description Carefully:Before you start your application, take a good look at the job description. We want to see how your skills and experiences match what we're looking for, so make sure you understand the key responsibilities and qualifications.
Tailor Your Application:Don’t just send a generic application! We love it when candidates personalise their applications. Highlight your relevant experience in HR or administration, and show us how you can contribute to our friendly HR team at Exeter School.
Be Clear and Concise:When filling out the application form, keep your answers clear and to the point. We appreciate well-structured responses that get straight to the heart of your experience and skills. Remember, attention to detail is key!
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Exeter School
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrator role within the HR team. Familiarise yourself with the employee lifecycle, safer recruitment processes, and safeguarding compliance. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained accurate records. Highlight your attention to detail and how it has positively impacted your previous roles, especially in busy environments.
✨Communicate Effectively
Strong interpersonal and communication skills are essential for this role. During the interview, practice clear and concise communication. Be ready to discuss how you've built effective working relationships in the past, and don’t hesitate to ask questions about the team dynamics at Exeter School.
✨Prepare for Safeguarding Questions
Given the focus on safeguarding compliance, be prepared to discuss your understanding of child protection and the importance of maintaining confidentiality. You might be asked situational questions, so think about how you would handle sensitive information and ensure compliance with statutory requirements.
