At a Glance
- Tasks: Support the principal and school community with administrative tasks and communication.
- Company: Exeter High School, a vibrant educational environment.
- Benefits: Gain valuable experience in a supportive school setting.
- Other info: Join a dynamic team with opportunities for growth and development.
- Why this job: Be the first point of contact and make a difference in students' lives.
- Qualifications: High school diploma and experience in office management preferred.
The predicted salary is between 24000 - 28000 £ per year.
Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families, and staff. Under the direct supervision of the principal, this candidate will provide highly organized clerical support and administrative assistance to school administration at a school site, supporting the broad array of services provided to students, caregivers, and school staff.
Essential Functions
- Serve as the first point of contact for families, students, and visitors (in-person, phone, email)
- Manage and triage incoming communication with professionalism and discretion
- Maintain a welcoming, calm, and organized front office environment
- Handle confidential information appropriately (student, staff, and family matters)
- Manage the principal's calendar, scheduling meetings, events, and priorities
- Coordinate logistics for meetings (rooms, materials, communication, agendas when needed)
- Draft, proofread, and distribute communications (emails, newsletters, letters)
- Support the preparation of presentations, reports, and documents
- Assist with student-related issues (late arrivals, dismissals, parent requests)
- Communicate with families regarding appointments, concerns, and general inquiries
- Support coordination of student events (graduation, assemblies, testing days)
- Support compliance with state reporting, audits, and documentation requirements
- Track and manage forms, permissions, and required paperwork
- Coordinate daily building operations
- Support emergency procedures and drills (communication, documentation, logistics)
- Assist with transportation communication (bus notes, changes, coordination)
- Serve as a resource for staff questions and problem-solving day-to-day needs
- Support onboarding logistics for new staff (access, materials, orientation coordination)
- Coordinate internal communication and staff updates
- Maintain efficient office systems and workflows
- Manage shared documents, templates, and organizational tools
- Track deadlines, follow-ups, and ensure tasks are completed in a timely manner
Knowledge, Skills and Abilities
- Ability to describe problems and work orally or in writing to the supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to understand, apply, and use personal computers and software applications.
- Ability to maintain confidentiality of information regarding students, employees, and others.
- Organizational and time management skills.
Qualification Profile
- High school diploma or equivalent
- Successful experience with school/office management preferred.
- Proficient in Google Drive/Docs, Word, Excel, and Infinite Campus SIS
It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities, or employment practices.
Administrative Assistant to the Exeter High School Principal employer: Exeter SAU 16
Exeter High School is an exceptional employer, offering a supportive and collaborative work environment where administrative assistants play a vital role in enhancing the educational experience for students and families. With a focus on professional growth, employees benefit from ongoing training opportunities and a culture that values teamwork and communication. Located in the vibrant community of Exeter, this position allows you to make a meaningful impact while enjoying a fulfilling work-life balance.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant to the Exeter High School Principal
✨Tip Number 1
Get to know the school! Research Exeter High School, its values, and its community. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former staff members on LinkedIn or through local education events. They can provide insider info and might even put in a good word for you!
✨Tip Number 3
Practice makes perfect! Prepare for potential interview questions by role-playing with a friend. Focus on how your skills align with the responsibilities listed in the job description.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Exeter High School team.
We think you need these skills to ace Administrative Assistant to the Exeter High School Principal
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your ability to stay organised and manage multiple tasks. We want to see how you can keep things running smoothly in a busy environment like a school office.
Communicate Clearly:Make sure your written communication is clear and professional. Whether it's emails or letters, we need to know you can convey information effectively, just like you would when communicating with families and staff.
Keep It Confidential:Emphasise your understanding of confidentiality. We deal with sensitive information daily, so it’s crucial to show us that you can handle this responsibly in your application.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Exeter SAU 16
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant at Exeter High School. Familiarise yourself with the essential functions listed in the job description, such as managing communication and supporting the principal's calendar. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your ability to maintain a calm and organised environment, especially in fast-paced situations. Consider sharing a story where your organisational skills made a significant impact.
✨Practice Professional Communication
As the first point of contact for families and visitors, clear and professional communication is key. Prepare for common interview questions by practising your responses out loud. Focus on articulating your thoughts clearly and confidently, as this will reflect your ability to handle communications effectively in the role.
✨Demonstrate Discretion and Confidentiality
Given the nature of the position, it's crucial to convey your understanding of confidentiality. Be prepared to discuss how you've handled sensitive information in previous roles. This will reassure the interviewers that you can manage confidential matters appropriately, which is vital in a school environment.
