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- Tasks: Support the principal and school community with administrative tasks and student-related issues.
- Company: Exeter High School, a vibrant educational environment.
- Benefits: Gain valuable experience in a supportive and dynamic school setting.
- Other info: Join a collaborative team dedicated to student success.
- Why this job: Be the first point of contact and make a difference in students' lives.
- Qualifications: High school diploma and proficiency in office software required.
The predicted salary is between 24000 - 28000 £ per year.
Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families, and staff. Under the direct supervision of the principal, this candidate will provide highly organized clerical support and administrative assistance to school administration at a school site, supporting the broad array of services provided to students, caregivers, and school staff.
Essential Functions
- Serve as the first point of contact for families, students, and visitors (in-person, phone, email)
- Manage and triage incoming communication with professionalism and discretion
- Maintain a welcoming, calm, and organized front office environment
- Handle confidential information appropriately (student, staff, and family matters)
- Manage the principal's calendar, scheduling meetings, events, and priorities
- Coordinate logistics for meetings (rooms, materials, communication, agendas when needed)
- Draft, proofread, and distribute communications (emails, newsletters, letters)
- Support the preparation of presentations, reports, and documents
- Assist with student-related issues (late arrivals, dismissals, parent requests)
- Communicate with families regarding appointments, concerns, and general inquiries
- Support coordination of student events (graduation, assemblies, testing days)
- Support compliance with state reporting, audits, and documentation requirements
- Track and manage forms, permissions, and required paperwork
- Coordinate daily building operations
- Support emergency procedures and drills (communication, documentation, logistics)
- Assist with transportation communication (bus notes, changes, coordination)
- Serve as a resource for staff questions and problem-solving day-to-day needs
- Support onboarding logistics for new staff (access, materials, orientation coordination)
- Coordinate internal communication and staff updates
- Maintain efficient office systems and workflows
- Manage shared documents, templates, and organizational tools
- Track deadlines, follow-ups, and ensure tasks are completed in a timely manner
Knowledge, Skills and Abilities
- Ability to describe problems and work orally or in writing to the supervisor as required.
- Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
- Ability to understand, apply, and use personal computers and software applications.
- Ability to maintain confidentiality of information regarding students, employees, and others.
- Organizational and time management skills.
Qualification Profile
- High school diploma or equivalent
- Successful experience with school/office management preferred.
- Proficient in Google Drive/Docs, Word, Excel, and Infinite Campus SIS
It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities, or employment practices.
FLSA Status: Non-exempt
Administrative Assistant to the Exeter High School Principal in Devon employer: Exeter SAU 16
Contact Detail:
Exeter SAU 16 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant to the Exeter High School Principal in Devon
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Exeter High School. A friendly chat can give you insider info and maybe even a recommendation. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of an Administrative Assistant. We suggest using the STAR method (Situation, Task, Action, Result) to structure your answers. It’ll help you shine!
✨Tip Number 3
Dress the part! First impressions matter, especially in a school environment. We recommend smart casual attire that shows you mean business while still being approachable. You want to look professional but also relatable.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you on their radar. We love when candidates take this extra step; it really makes a difference!
We think you need these skills to ace Administrative Assistant to the Exeter High School Principal in Devon
Some tips for your application 🫡
Show Your Organisational Skills: In your application, make sure to highlight your organisational skills. We want to see how you can manage multiple tasks and keep everything running smoothly, just like the role requires!
Be Professional in Communication: Since you'll be the first point of contact for families and staff, it's crucial to demonstrate clear and professional communication in your written application. Use a friendly tone but keep it polished!
Tailor Your Experience: Make sure to tailor your application to reflect your relevant experience. If you've handled confidential information or managed calendars before, let us know! Specific examples will make your application stand out.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss any important details!
How to prepare for a job interview at Exeter SAU 16
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant at Exeter High School. Familiarise yourself with the essential functions listed in the job description, such as managing communication and supporting the principal's calendar. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisation and multitasking abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you maintain a calm and organised environment, especially in a fast-paced setting like a school office.
✨Practice Professional Communication
As the first point of contact for families and staff, clear and professional communication is key. Practice answering common interview questions in a concise and articulate manner. You might even want to role-play with a friend to get comfortable with discussing your experiences and handling hypothetical scenarios related to student and family interactions.
✨Prepare for Confidentiality Questions
Given the sensitive nature of the information you'll be handling, be prepared to discuss how you would manage confidential matters. Think of specific instances where you've dealt with private information and how you ensured it remained secure. This will highlight your discretion and professionalism, which are crucial for this role.