Senior Finance and Operations Executive

Exeros Technologies is a UK leading provider of vehicle safety, video telematics and AI-powered fleet solutions. For over 15 years, the company has been helping fleets reduce risk, improve compliance and enhance operational visibility through its advanced dash camera and video analytics products. With recent investment from Pembroke VCT, Exeros is entering a transformational phase, evolving from a hardware-led business into a SaaS-first, product-led enterprise built around its flagship platform, VideMatics, an AI-enhanced telematics solution redefining fleet intelligence. Exeros partners with major organisations including the AA, National Highways, the RAC, TfL and Scottish Power among more than 200 other fleets.

This is a pivotal Senior Finance and Operations role within Exeros Technologies, sitting at the heart of the business and working closely with senior leadership. It is a high-impact, trusted position reporting directly to the Chief Operating Officer, offering ownership across operational finance, business systems and day-to-day operational coordination within a growing, technology-led organisation.

The Senior Finance and Operations Executive oversees financial administration and day-to-day operational coordination, ensuring financial accuracy, operational control and effective coordination. The role is hands-on and execution-focused, responsible for maintaining visibility, structure and compliance while improving processes and systems as the business scales.

At Exeros, we take ownership and give you the freedom to succeed. You will be trusted to make things happen, own outcomes and contribute to the business by thinking differently and aiming big.

• Ownership of day-to-day finance operations including sales ledger, supporting the Finance Manager.
• Responsibility for customer, supplier and subcontractor invoicing, renewals and billing structures.
• Management of enterprise and public-sector invoicing requirements, ensuring approvals, variations and reconciliations are accurately tracked.
• Maintenance of accurate and meticulous financial records through Xero, including invoice posting, credit notes and reconciliations.
• Ownership of customer renewal billing, ensuring contracts, renewal dates and recurring charges are accurately tracked and invoiced.
• Liaison with customers, suppliers and subcontractors to resolve invoicing, payment and account queries, including tracking subcontractor activity.

Operational & Business Support Responsibilities:

• Responsibility for core operational processes that support the effective running of the business, including invoicing and internal documentation.
• Operational ownership of task planning, workflow tracking and delivery visibility across the business using systems such as Kanban and agile platforms.
• Ownership and ongoing management of document management and ensuring robust version control, accessibility and governance.
• Responsibility for maintaining accurate customer, operational and internal data across multiple systems, supporting leadership with operational planning, reporting and performance tracking.
• Management of complex enterprise customer projects, coordinating multiple orders, depots and purchase order structures through advanced use of Excel and business systems to ensure control, accuracy and efficiency.
• Coordination of business operations and office management activities, including travel arrangements, meeting coordination, documentation preparation and visitor management.
• Attending weekly management meetings, producing accurate minutes and ensuring follow-up actions are tracked and completed.
• Providing high-level administrative and operational support to Directors and the wider team.
• Ownership of onboarding and people administration processes, including preparation of new starter documentation, employment offers via DocuSign and administration of the Bright HR system.
• Supporting team events and company-wide initiatives.

WHAT WE EXPECT OF YOU:

• Proven experience in a senior finance and/or operations role within an SME or fast-paced environment, with clear ownership of day-to-day financial management, operational coordination and internal business systems.
• Strong background in customer and supplier invoicing, including complex multi-site or project-based billing structures, with hands-on use of Xero or similar accounting platforms.
• High-level of proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint and Outlook, alongside confidence using online collaboration tools such as Microsoft Teams and Zoom.
• Experience coordinating/assisting with operational projects across multiple stakeholders, teams and locations.
• Hands-on experience administering HR systems, ideally Bright HR or similar platforms and managing onboarding and employee documentation processes.
• Advanced technology proficiency, with the ability to adopt, implement and optimise new systems and tools.
• Excellent organisational and time-management skills, with the ability to manage competing priorities and work autonomously.
• Confident and professional communicator, able to work effectively with customers, suppliers and internal stakeholders.
• High degree of discretion when handling confidential and sensitive information.
• A bachelor’s degree or significant relevant business experience.
• Helpful to have a full driving UK license and happy to go through a criminal background check.

YOU ARE EXCEPTIONAL AT:

• Taking ownership and accountability for outcomes, operating with autonomy and sound judgement in a fast-paced, evolving environment.
• Managing competing priorities calmly and effectively, maintaining high standards of accuracy and professionalism under pressure.
• Thinking proactively and pragmatically, identifying opportunities to improve processes, systems and ways of working.
• Building trusted relationships across the business, communicating clearly and confidently with Directors, colleagues, customers and suppliers.
• Handling sensitive and confidential information with discretion, integrity and professionalism.
• Adapting quickly to change, learning new systems and technologies with confidence and curiosity.
• Working collaboratively while being comfortable operating independently, using initiative and good decision-making rather than instruction.
• Contributing positively to company culture, supporting team engagement and always representing Exeros professionally.

WHAT’S IN IT FOR YOU?

• As well as an inclusive, supportive place for you to work, we offer a range of benefits:
• Highly competitive salary with the opportunity to help shape the company’s future.
• 28 days paid annual leave (includes Christmas shutdown), excluding bank holidays.
• Exposure to the very latest vehicle technology with a learning and development budget for further professional development.
• Rapid internal progression opportunities.
• Location of work – London SE18 (office-based, 5 days per week).
• Recognition and rewards for doing great work and adhering to our values.