At a Glance
- Tasks: Support top executives with scheduling, correspondence, and project coordination.
- Company: Join Exergy3, a leader in clean energy technology focused on decarbonisation.
- Benefits: Enjoy competitive salary, 34 days annual leave, and flexible working hours.
- Other info: Opportunity to grow your role as the company scales and make a real impact.
- Why this job: Be part of an innovative team driving sustainable solutions for a better future.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
The predicted salary is between 30000 - 45000 £ per year.
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Exergy3 is a pioneering company specializing in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonization of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating.
Job Overview:
We are looking for an exceptional Executive Assistant (EA) to provide high-level administrative and executive support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) ensuring seamless leadership coordination and communication, enabling them to focus on driving the company’s vision and growth.
Key Responsibilities:
- Manage complex calendars, scheduling meetings across multiple time zones, and prioritising executive availability.
- Coordinate and prepare materials e.g. for meetings, presentations, discussions, etc.
- Proactively manage correspondence, flagging critical items and ensuring timely responses.
- Take minutes and follow up on action items from key meetings.
- Plan and coordinate travel arrangements, ensuring efficiency and cost-effectiveness.
- Support executives with administrative tasks, project coordination, and ad hoc initiatives as needed.
- Assist in drafting reports, communications, and presentations for executive use.
- Maintain confidentiality and professionalism while handling sensitive company information.
- Support the Executive with the planning of company-wide meetings, team events, and internal communications.
- Coordinate meeting logistics, catering, travel, and accommodation for executive guests, ensuring a seamless and professional experience.
- Manage the office space ensuring it runs smoothly, including managing supplies, meeting space readiness, and liaising with facilities services as needed.
- Support Executive with recruitment efforts, including interview scheduling and onboarding new hires.
- Help maintain a positive and organised work environment, even in a fast-paced and evolving startup setting.
Qualifications and Skills:
- Proven experience as an Executive Assistant or similar role supporting senior executives.
- Strong organisational skills with the ability to prioritise multiple competing tasks in a fast-paced environment.
- Excellent written and verbal communication skills, with a high level of professionalism.
- Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, MS Teams).
- High attention to detail and ability to anticipate needs before they arise.
- Ability to handle confidential information with discretion and integrity.
- Experience coordinating across multiple departments, with a proactive and problem-solving mindset.
Why join Exergy3
- Be part of a dynamic and innovative company at the forefront of clean energy technology.
- Play a pivotal role in driving the growth and success of Exergy3.
- Competitive salary and performance-based incentives.
- Opportunities for professional growth and development.
- Opportunity to grow and shape your role as the company scales.
- Contribute to a sustainable future by promoting clean heat solutions.
What we offer:
- £35k- 45k per annum depending on experience, and EMI options after successful completion of the first 6 months.
- 34 days of annual leave per year (25 flexible + 9 fixed annual leave days which can either be the Scottish Bank Holidays or aligned to the school term breaks in your council area of residence.)
- Compressed Hours (35 hr/week)
Application Process:
Interested candidates should submit their resume and a cover letter outlining their qualifications and vision for the role to recruitment@exergy3.com by 11th of March.
Exergy3 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Renewable Energy Equipment Manufacturing
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Senior Executive Assistant employer: Exergy3 Limited
Exergy3 Limited is an exceptional employer located in Scotland, offering a dynamic work environment that fosters innovation and collaboration. With a strong focus on employee growth, the company provides ample opportunities for professional development and leadership within the rapidly evolving field of supply chain management. The supportive culture encourages creativity and strategic thinking, making it an ideal place for those looking to make a meaningful impact in their careers.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant
✨Get Involved in Industry Events
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✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Exergy3 Limited.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Exergy3 Limited.
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We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Exergy3 Limited.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Exergy3 Limited. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Exergy3 Limited
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Exergy3 Limited, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Exergy3 Limited, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Exergy3 Limited could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Exergy3 Limited as they’re likely seeking a candidate who can enhance their workplace culture.
