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- Tasks: Support top executives with scheduling, correspondence, and project coordination.
- Company: Join Exergy3, a leader in clean energy technology focused on decarbonisation.
- Benefits: Enjoy competitive salary, 34 days annual leave, and flexible working hours.
- Why this job: Be part of an innovative team driving sustainable solutions for a better future.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills required.
- Other info: Opportunity to grow your role as the company scales and make a real impact.
The predicted salary is between 30000 - 45000 £ per year.
Get AI-powered advice on this job and more exclusive features.
Exergy3 is a pioneering company specializing in ultra-high temperature thermal energy storage technology, with a mission to drive the decarbonization of heat across Europe and beyond. As a spin-out from the University of Edinburgh, we are at the forefront of clean heat innovation, providing scalable, efficient, and cost-effective decarbonisation solutions for industrial processes and large-scale building heating.
Job Overview:
We are looking for an exceptional Executive Assistant (EA) to provide high-level administrative and executive support to the Chief Executive Officer (CEO), Chief Operating Officer (COO), Chief Scientific Officer (CSO) and Chief Commercial Officer (CCO) ensuring seamless leadership coordination and communication, enabling them to focus on driving the company’s vision and growth.
Key Responsibilities:
- Manage complex calendars, scheduling meetings across multiple time zones, and prioritising executive availability.
- Coordinate and prepare materials e.g. for meetings, presentations, discussions, etc.
- Proactively manage correspondence, flagging critical items and ensuring timely responses.
- Take minutes and follow up on action items from key meetings.
- Plan and coordinate travel arrangements, ensuring efficiency and cost-effectiveness.
- Support executives with administrative tasks, project coordination, and ad hoc initiatives as needed.
- Assist in drafting reports, communications, and presentations for executive use.
- Maintain confidentiality and professionalism while handling sensitive company information.
- Support the Executive with the planning of company-wide meetings, team events, and internal communications.
- Coordinate meeting logistics, catering, travel, and accommodation for executive guests, ensuring a seamless and professional experience.
- Manage the office space ensuring it runs smoothly, including managing supplies, meeting space readiness, and liaising with facilities services as needed.
- Support Executive with recruitment efforts, including interview scheduling and onboarding new hires.
- Help maintain a positive and organised work environment, even in a fast-paced and evolving startup setting.
Qualifications and Skills:
- Proven experience as an Executive Assistant or similar role supporting senior executives.
- Strong organisational skills with the ability to prioritise multiple competing tasks in a fast-paced environment.
- Excellent written and verbal communication skills, with a high level of professionalism.
- Proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, MS Teams).
- High attention to detail and ability to anticipate needs before they arise.
- Ability to handle confidential information with discretion and integrity.
- Experience coordinating across multiple departments, with a proactive and problem-solving mindset.
Why join Exergy3
- Be part of a dynamic and innovative company at the forefront of clean energy technology.
- Play a pivotal role in driving the growth and success of Exergy3.
- Competitive salary and performance-based incentives.
- Opportunities for professional growth and development.
- Opportunity to grow and shape your role as the company scales.
- Contribute to a sustainable future by promoting clean heat solutions.
What we offer:
- £35k- 45k per annum depending on experience, and EMI options after successful completion of the first 6 months.
- 34 days of annual leave per year (25 flexible + 9 fixed annual leave days which can either be the Scottish Bank Holidays or aligned to the school term breaks in your council area of residence.)
- Compressed Hours (35 hr/week)
Application Process:
Interested candidates should submit their resume and a cover letter outlining their qualifications and vision for the role to recruitment@exergy3.com by 11th of March.
Exergy3 is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Renewable Energy Equipment Manufacturing
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Senior Executive Assistant employer: Exergy3 Limited
Contact Detail:
Exergy3 Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant
✨Tip Number 1
Familiarise yourself with Exergy3's mission and values. Understanding their focus on clean energy technology will help you align your conversations and demonstrate your genuine interest in the company during interviews.
✨Tip Number 2
Network with current or former employees of Exergy3 on platforms like LinkedIn. Engaging with them can provide you with insider insights about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss your experience in managing complex schedules and coordinating across multiple departments. Be ready to share specific examples that highlight your organisational skills and ability to prioritise tasks effectively.
✨Tip Number 4
Showcase your proficiency in Microsoft 365 by being prepared to discuss how you've used these tools in previous roles. Highlight any specific projects where your skills made a significant impact, as this will resonate well with the hiring team.
We think you need these skills to ace Senior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your organisational skills, ability to manage complex calendars, and any experience you have with senior executives.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for Exergy3's mission in clean energy technology. Clearly outline how your skills align with the responsibilities of the role, particularly in managing correspondence and coordinating meetings.
Showcase Communication Skills: Since excellent written and verbal communication is crucial for this role, ensure your application is free from errors and clearly conveys your message. Use professional language and structure your documents well.
Highlight Problem-Solving Abilities: In both your CV and cover letter, provide examples of how you've proactively solved problems in previous roles. This will demonstrate your ability to handle the fast-paced environment at Exergy3.
How to prepare for a job interview at Exergy3 Limited
✨Research the Company
Before your interview, take some time to understand Exergy3's mission and values. Familiarise yourself with their work in clean energy technology and how they aim to decarbonise heat across Europe. This knowledge will help you demonstrate your genuine interest in the role and align your answers with the company's goals.
✨Showcase Your Organisational Skills
As a Senior Executive Assistant, you'll need to manage complex calendars and prioritise tasks effectively. Be prepared to discuss specific examples from your past experience where you've successfully handled multiple competing priorities, especially in fast-paced environments. Highlight your attention to detail and proactive approach.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenging situations. Prepare scenarios where you had to coordinate across departments or manage sensitive information. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly and effectively.
✨Demonstrate Communication Skills
Excellent written and verbal communication is crucial for this role. Be ready to showcase your ability to draft reports, prepare meeting materials, and communicate professionally with executives. You might be asked to provide examples of how you've managed correspondence or taken minutes in previous roles.
