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- Tasks: Support IT operations by managing procurement processes and supplier relationships.
- Company: Join Exemplar Health Care, a leading nursing care provider with a purpose-driven mission.
- Benefits: Enjoy competitive salary, retail discounts, free DBS check, and career development opportunities.
- Other info: Dynamic work environment with excellent support and progression opportunities.
- Why this job: Make a real impact in a growing organisation while developing your skills in IT administration.
- Qualifications: 3 years of experience in administration, invoicing, and stock control required.
The predicted salary is between 28835 - 28835 £ per year.
Location: Sheffield, Exemplar Head Office
Contract type: Full time, 40 hours per week, Monday to Friday
Rate: Up to £28,835 per annum
We are looking for an IT Office Administrator to join our growing IT department based in Sheffield. This is a fantastic opportunity to support a high growth organisation and play a key role in delivering business critical operations across our national care home network.
Working closely with suppliers and internal stakeholders, you will be responsible for ensuring smooth and efficient procurement processes that support the IT function. Your day-to-day duties will include:
- Processing invoices and credit card refunds
- Purchasing hardware from a range of suppliers
- Managing stock control and storage
- Working closely with the IT Manager on budget tracking
If you have strong administrative skills, experience in invoicing, stock control and general finance, excellent attention to detail, and a desire to work in a purpose driven organisation, we would love to hear from you.
About the role:
- Maintain and update supplier accounts in internal systems
- Respond promptly and professionally to supplier enquiries
- Accurately process purchase orders and invoices
- Manage credit card returns
- Track invoices against budget
- Keep supplier data and pricing information up to date
- Maintain digital and paper based filing systems and records
- Provide accurate pricing details to internal teams when required
- Liaise closely with the IT Manager and Finance department
- Support continuous improvement and cost saving initiatives within the procurement function
- Order IT hardware and manage software licences
- Occasional requirement to drive to locations to pickup/drop off hardware
About you:
Above all, you’re someone who identifies with our values of fun, integrity, responsiveness, success and teamwork. You’ll also have:
- 3 years experience in a similar role, including invoicing, purchasing and stock control
- High level of accuracy and attention to detail
- Strong organisational and time management skills
- High level of proficiency in MS Office, especially Excel, Outlook and Word
- A good understanding of IT hardware, software and related technologies
- Good negotiation skills to secure favourable terms with suppliers
- Excellent telephone and written communication skills
- Clean driving license and own your own car
Qualifications:
- Must have: A minimum of 5 GCSEs at grades 9 to 4 (A* to C) or equivalent, including English Language and Mathematics
- Desirable: IT related certifications
- Membership or certification from The Chartered Institute of Procurement and Supply (CIPS)
What we offer:
- Excellent supervision, peer support, learning opportunities and career prospects
- Retail and lifestyle discounts
- Free DBS check
- Electric car salary sacrifice scheme
- 24/7 counselling and support
- Blue Light Card eligibility
How to apply:
Sound good? We’d love to hear from you. Click the button to APPLY NOW.
IT Office Administrator in Sheffield employer: Exemplar Health Care
Contact Detail:
Exemplar Health Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT Office Administrator in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections in the IT field and let them know you're on the hunt for an IT Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Exemplar Health Care and their values. Show us that you understand what we do and how you can contribute to our mission. Tailor your responses to highlight your experience in invoicing, stock control, and teamwork.
✨Tip Number 3
Practice your negotiation skills! Since you'll be dealing with suppliers, it’s crucial to demonstrate your ability to secure favourable terms. Role-play scenarios with a friend to build your confidence before the real deal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in joining our team at Exemplar Health Care.
We think you need these skills to ace IT Office Administrator in Sheffield
Some tips for your application 🫡
Read the Job Description Carefully: Before you start filling out the application, take a moment to read through the job description thoroughly. This will help us understand what we're looking for and ensure your application highlights the skills and experiences that match our needs.
Tailor Your Application: Don’t just send a generic application! Make sure to tailor your CV and cover letter to reflect the specific requirements of the IT Office Administrator role. Use keywords from the job description to show us you’re a perfect fit.
Show Off Your Skills: We want to see your strengths shine through! Highlight your administrative skills, invoicing experience, and attention to detail in your application. Give us examples of how you've successfully managed similar tasks in the past.
Apply Through Our Website: When you're ready to submit your application, make sure to do it through our website. This ensures that we receive all your details correctly and can review your application without any hiccups!
How to prepare for a job interview at Exemplar Health Care
✨Know Your Stuff
Make sure you brush up on your knowledge of IT hardware and software. Familiarise yourself with common procurement processes and be ready to discuss your experience with invoicing and stock control. This will show that you're not just a good fit for the role, but that you genuinely understand what it entails.
✨Showcase Your Skills
Prepare specific examples that highlight your organisational skills and attention to detail. Think about times when you've successfully managed budgets or streamlined processes. Being able to articulate these experiences will demonstrate your capability to handle the responsibilities of the IT Office Administrator role.
✨Ask Smart Questions
During the interview, don’t hesitate to ask insightful questions about the company’s IT procurement processes or how they measure success in this role. This shows your interest in the position and helps you gauge if the company aligns with your values, especially their focus on teamwork and integrity.
✨Practice Makes Perfect
Conduct mock interviews with a friend or family member to practice your responses. Focus on articulating your thoughts clearly and confidently. The more comfortable you are with your answers, the better you'll perform during the actual interview. Plus, it’ll help ease any nerves!