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- Tasks: Manage supplier accounts, process orders, and support procurement initiatives.
- Company: Join a fun and dynamic team at Exemplar's Sheffield office.
- Benefits: Competitive salary, retail discounts, and career development opportunities.
- Other info: Enjoy excellent supervision and peer support while advancing your career.
- Why this job: Be part of a team that values integrity, teamwork, and continuous improvement.
- Qualifications: 3 years in a similar role with strong organisational skills and IT knowledge.
The predicted salary is between 28835 - 28835 £ per year.
Location: Sheffield, Exemplar Head Office
Contract type: Full time, 40 hours per week, Monday to Friday
Rate: Up to £28,835 per annum
About the role:
- Maintain and update supplier accounts in internal systems
- Respond promptly and professionally to supplier enquiries
- Accurately process purchase orders and invoices
- Manage credit card returns
- Track invoices against budget
- Keep supplier data and pricing information up to date
- Maintain digital and paper based filing systems and records
- Provide accurate pricing details to internal teams when required
- Liaise closely with the IT Manager and Finance department
- Support continuous improvement and cost saving initiatives within the procurement function
- Order IT hardware and manage software licences
- Occasional requirement to drive to locations to pick up / drop off hardware
About you:
- Above all, you’re someone who identifies with our values of fun, integrity, responsiveness, success and teamwork
- 3 years’ experience in a similar role, including invoicing, purchasing and stock control
- High level of accuracy and attention to detail
- Strong organisational and time management skills
- High level of proficiency in MS Office, especially Excel, Outlook and Word
- A good understanding of IT hardware, software and related technologies
- Good negotiation skills to secure favourable terms with suppliers
- Excellent telephone and written communication skills
- Clean driving licence and own your own car
Qualifications:
- Must have: A minimum of 5 GCSEs at grades 9 to 4 (A* to C) or equivalent, including English Language and Mathematics
- Desirable: IT related certifications, Membership or certification from The Chartered Institute of Procurement and Supply (CIPS)
What we offer:
- Excellent supervision, peer support, learning opportunities and career prospects
- Retail and lifestyle discounts
- Free DBS check
- Electric car salary sacrifice scheme
- 24/7 counselling and support
- Blue Light Card eligibility
IT Office Administrator employer: Exemplar Health Care Services Limited
Contact Detail:
Exemplar Health Care Services Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the IT field and let them know you're on the hunt for an IT Office Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching common questions for IT roles. Practice your responses, especially around your experience with invoicing and stock control. We want you to feel confident and ready to showcase your skills!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website for the best chance at landing that job! We love seeing applications directly from candidates who are excited about joining our team. Make sure to highlight your organisational skills and attention to detail in your application!
We think you need these skills to ace IT Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles related to invoicing, purchasing, and stock control to show us you’re the right fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your values align with ours. Don’t forget to mention your organisational skills and attention to detail!
Show Off Your Tech Skills: Since we’re looking for someone with a high level of proficiency in MS Office, especially Excel, make sure to mention any relevant projects or experiences that showcase your tech-savviness. We love a good spreadsheet!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Exemplar Health Care Services Limited
✨Know Your Stuff
Make sure you brush up on your knowledge of IT hardware and software. Familiarise yourself with common procurement processes and be ready to discuss how you've managed supplier accounts or processed invoices in the past.
✨Show Off Your Skills
Highlight your proficiency in MS Office, especially Excel. Be prepared to give examples of how you've used these tools to manage data or track budgets effectively. A little demonstration can go a long way!
✨Be a Team Player
Since teamwork is key for this role, think of examples where you've collaborated with others, particularly in finance or IT settings. Show that you can communicate well and support continuous improvement initiatives.
✨Ask Smart Questions
Prepare some insightful questions about the company’s procurement strategies or how they handle supplier relationships. This shows your interest in the role and helps you gauge if it’s the right fit for you.