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- Tasks: Provide high-level PA support to the Director of Finance, managing calendars and meetings.
- Company: Join a dynamic team at the Civic Centre, dedicated to improving community services.
- Benefits: Earn £13.92 per hour with potential for remote work after initial office period.
- Why this job: Gain valuable experience in a supportive environment while enhancing your organisational skills.
- Qualifications: Experience as a PA, excellent communication skills, and proficiency in Microsoft applications required.
- Other info: Opportunity to mentor and guide junior staff while contributing to business process improvements.
We are looking for a full time Senior Business Support Officer to provide PA support to the Director of Finance to start as soon as possible. You should have experience of working as PA providing a high level of support to senior officers. Have excellent organisational and communications skills. The role will involve extensive use of calendars, arranging meetings with internal and external customers and email support. The role will initially be working in the office at the Civic Centre, however home working could be undertaken in due course.
- Experience of providing personal support to Senior Managers/Directors.
- The provision of high levels of customer service.
- Clear knowledge and ability to demonstrate discretion and handling of highly confidential information.
- Ability to demonstrate delegating tasks on behalf of appropriate officer.
- Effective verbal and written communication.
- Experience of developing and maintaining positive working relationships with customers, officers and stakeholders.
- Excellent organisation and time management skills whilst working to challenging deadlines.
- Working both as part of a team and independently.
- Excellent working knowledge of Microsoft applications and council's IT systems.
- Experience of coaching and mentoring by providing advice and guidance.
- Understanding the need to maintain confidentiality.
The following is typical of the duties we expect you to carry out:
- To take part in identifying and implementing business process improvements.
- To contribute to the development, implementation, review and maintenance of business systems and processes.
- To mentor, advise and give guidance to business support staff. This includes demonstrating duties and allocating and overseeing work as needed.
- To deal with enquiries, including those of a complex and technical nature about the service and in line with our procedures and protocols.
- To prepare documents, including correspondence, reports and management information as needed.
- To work with nominated officers responsible for maintenance, repairs and security of designated buildings providing administrative support as needed.
- To organise and contribute to skills transfer activities to support business continuity and to continually improve our service.
- To give confidential, personal secretarial support including arranging and servicing meetings, preparing agendas and taking minutes as needed.
Interested? Please apply.
PA Senior Business Support Officer employer: Executive Connect LTD
Contact Detail:
Executive Connect LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA Senior Business Support Officer
✨Tip Number 1
Familiarise yourself with the specific software and IT systems mentioned in the job description. Since the role requires excellent knowledge of Microsoft applications and council's IT systems, consider brushing up on these skills through online tutorials or courses.
✨Tip Number 2
Highlight your experience in managing calendars and arranging meetings effectively. Prepare examples from your past roles where you successfully coordinated schedules for senior managers, as this will demonstrate your organisational skills.
✨Tip Number 3
Showcase your ability to handle confidential information by discussing situations where you maintained discretion. This is crucial for a PA role, so be ready to provide specific instances that illustrate your trustworthiness.
✨Tip Number 4
Emphasise your communication skills by preparing to discuss how you've built positive relationships with stakeholders in previous positions. Being able to demonstrate effective verbal and written communication will set you apart from other candidates.
We think you need these skills to ace PA Senior Business Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a PA, particularly your support for senior managers or directors. Emphasise your organisational skills and any relevant achievements that demonstrate your ability to handle confidential information.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your experience with Microsoft applications and your ability to maintain confidentiality, as well as your communication skills and customer service experience.
Showcase Relevant Experience: In your application, provide examples of how you've successfully managed calendars, arranged meetings, and communicated effectively with stakeholders. This will help illustrate your capability to perform the duties outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a PA role.
How to prepare for a job interview at Executive Connect LTD
✨Showcase Your PA Experience
Make sure to highlight your previous experience as a Personal Assistant, especially any roles where you supported senior managers or directors. Be ready to discuss specific examples of how you managed their calendars, arranged meetings, and handled confidential information.
✨Demonstrate Organisational Skills
Since the role requires excellent organisational skills, prepare to talk about how you prioritise tasks and manage your time effectively. You might want to share a situation where you successfully met challenging deadlines while maintaining high standards.
✨Communicate Clearly
Effective verbal and written communication is key for this position. Practice articulating your thoughts clearly and concisely. You could also prepare a few examples of how you've developed positive working relationships with colleagues and stakeholders in the past.
✨Familiarise Yourself with Microsoft Applications
As the role requires a good working knowledge of Microsoft applications, brush up on your skills with tools like Word, Excel, and Outlook. Be prepared to discuss how you've used these applications in previous roles to enhance productivity and support your team.
