At a Glance
- Tasks: Coordinate hire requests and ensure compliance with customer requirements and contracts.
- Company: Join a dynamic team focused on fleet services and customer satisfaction.
- Benefits: Gain valuable experience in a public-facing role with a supportive team.
- Other info: Opportunity for growth and development in a fast-paced environment.
- Why this job: Be part of a critical operation that keeps the wheels turning for our customers.
- Qualifications: Experience in public-facing roles and attention to detail are essential.
3 Months Contract 8AM TILL 4PM Candidate must be experienced in public facing role using transaction type systems. Accuracy, attention to detail, flexibility and teamworking are essential to this business critical team. Assists the Fleet Services Operations Supervisor and the Fleet Business Manager in all elements of the hiring operation including the Operation’s Team EV controlled assets. Ensuring that the hire contracts managed by Fleet Services are provided to the requirements of the customer and contract, audit and financial compliance is maintained. Incorporates Fuel/EV charge card duties for all user services.
DUTIES AND RESPONSIBILITIES SPECIFIC TO THIS POST:
- Co-ordinate and process on & off hire requests, allocation to authorised suppliers and provide the service in accordance with DCC policies and procedures.
- Utilising ‘off-pricing schedule’ protocols to allocate orders via further competitions in line with contractual and audit requirements.
- Consult with customers to ensure vehicles, site accommodation, skips, plant and equipment are provided to operational requirements and contractual compliance.
- Consult with suppliers to ensure vehicles, site accommodation, skips, plant and equipment are provided to contract specification/compliance and meet the requirements of the customer.
- Accurately and efficiently record vehicles, site accommodation, skips, plant and equipment hire data on to the Fleet Management System and record as required within a timely manner ensuring effective dataset processing, invoice settlement, query settlement, reporting and recharging.
- Liaise with Business Support to facilitate fuel fob allocation, including where changes are required due to exchanges.
- Monitoring and management of vehicle assets to ensure IFRS16 Leasing – Contract Agreements compliance. Working with suppliers and authorised hirers to ensure financial compliance whilst supporting operational requirements.
- Liaise with suppliers, authorised hirers, Fleet Workshops as appropriate to ensure all MOTs, LOLER, inspections, including post incident inspections etc are undertaken in line with contractual, audit and management requirements.
- Facilitate the updating of vehicles and road legal plant on DCC insurers Motor Insurance database, ensuring vehicles are updated on insurance in accordance with DCC policy and the 4th European Motor Insurance Directive.
- Carry out vehicle inspections in accordance with DCC Policy and Procedures.
- Provide supporting information to Fleet Services Operations Supervisor and the Fleet Business Manager in relation to any non-compliance supplier, authorised hirer and H&S issues. Record on Fleet Management System in accordance with DCC policy and procedures.
- Provide supporting information to Fleet Services Operations Supervisor and the Fleet Business Manager in relation to damage investigations, accidents, incidents and supplier damage claims. Record on Fleet Management System in accordance with DCC policy and procedures.
- Support the Fleet Services Operations Supervisor and Fleet Business Manager in the administration of the fuel card and EV charge card service provision in line with DCC policy and protocols.
- Assist the Fleet Services Operations Supervisor and Fleet Services Business Manager with the provision of the Operation’s Team electric vehicle fleet to internal users including allocation of charge cards in line with DCC policy and protocols.
- Where appropriate, support the Fleet Services Operations Supervisor and Fleet Services Business Manager in the administration of the Supply of Non-Operated Plant & Equipment Contract.
- Raise jobs to recharge damage claims, fuel shortages, hire desk fuel cards, Operations Team controlled EV vans and other Fleet costs to user departments in line with Fleet Services procedures.
- When required provide support with the preparation of the hire contracts managed by Fleet Services.
- To provide cover in the absence of the Fleet Services Operations Supervisor, ensuring the hire desk service is efficiently facilitated, contractual compliance is maintained, daily hire reports are checked and addressed in accordance with DCC policy and procedures.
- To provide administrative assistance and general office duties, associated with the Hire Desk provision, with a view to maintain a cost effective and efficient service.
- To ensure full compliance with ISO Quality System requirements and a high standard of customer care. All employees are expected to actively promote continuous improvement in service quality and to be fully involved in the implementation of quality systems and techniques.
- To carry out such other duties which may be allocated from time to time and which are commensurate with the grading of the post.
Interested Please apply
Fleet Hire Desk Assistant in Brandon employer: Executive Connect LTD
As a Fleet Hire Desk Assistant, you will join a dynamic team dedicated to delivering exceptional service in a fast-paced environment. Our company fosters a collaborative work culture that values accuracy and attention to detail, providing ample opportunities for professional growth and development. Located in a vibrant area, we offer a supportive atmosphere where your contributions directly impact our operations and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Hire Desk Assistant in Brandon
✨Get to Know the Local Scene
Temporary roles in logistics and supply chain often rely on local connections. Visit local businesses or warehouses and introduce yourself! You'd be surprised how often work is filled through word of mouth, so put yourself out there.
✨Leverage Industry Events
Look for trade shows, logistics expos, or supply chain seminars happening in your area. These events are goldmines for networking and often feature companies looking for temporary staff. It’s a great way to make a lasting impression!
✨Be Ready to Flex Your Skills
In temporary roles, employers want people who can easily adapt. Brush up on your knowledge of inventory management systems or logistics software—anything that can show you're ready to jump in right away. It will make you stand out!
✨Apply through Our Website!
Don't forget to check our listings at StudySmarter! We often have great temporary roles in logistics and supply chain that you can apply for directly. Getting your application in through our site is a solid step towards landing your next gig!
We think you need these skills to ace Fleet Hire Desk Assistant in Brandon
Some tips for your application 🫡
Show Off Your Logistics Know-How:When applying for a Fleet Hire Desk Assistant in logistics and supply chain, make sure to highlight your relevant skills such as inventory management, procurement knowledge, and experience with logistics software. Tailor your CV to show any specific projects or coursework you've completed that relate to the field—specifics matter!
Flexibility is Key:Since this is a temporary position, it's important to showcase your flexibility in your cover letter. Employers want to know that you can hit the ground running and adapt quickly to changing priorities, so share examples of previous roles where you've shown this adaptability.
Include Certifications and Training:If you have any relevant certifications like a Forklift License or training in supply chain management, make sure these are front and centre in your application. They really can set you apart in the logistics field, especially for a temporary role where employers may prefer someone who's ready to jump straight into the task at hand.
Why You Want This Role:In your cover letter, express why you're interested in this temporary position at Executive Connect LTD. Use it as a chance to show your enthusiasm for the logistics field and how this experience will help you grow professionally. Remember, it’s about more than just the job—show us you're keen to learn and make a difference!
How to prepare for a job interview at Executive Connect LTD
✨Know Your Supply Chain Basics
Brush up on fundamental supply chain concepts, like inventory management and logistics strategies. Since this is a temporary role, having a quick grasp of these basics can set you apart and show that you can hit the ground running.
✨Showcase Problem-Solving Skills
Be ready to discuss real-life scenarios where you solved logistics challenges. Interviewers love hearing how you approached issues like delays or order discrepancies, so come prepared with a couple of solid examples that highlight your critical thinking skills.
✨Stay Flexible and Open-Minded
As a temporary candidate, we need to demonstrate adaptability. Be prepared to discuss how you can quickly integrate into different teams and handle diverse tasks. This can really showcase your potential to thrive in a fast-paced environment like logistics.
✨Get Familiar with Logistics Tools
Familiarise yourself with common supply chain management software, such as SAP or Oracle. Mentioning these tools during your interview can impress your interviewer at Executive Connect LTD and demonstrate your readiness to engage with their systems right away.
