Office Coordinator London, England, United Kingdom

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties. Our success is rooted in our people, our high character reputation and our commitment to creating a diverse and welcoming workplace. We focus on team chemistry, collaboration, strong relationships, valuable networks, and ambitious ideas to deliver innovative solutions that keep our clients and agency ahead of the curve.

Position Summary

Excel Sports Management seeks an Office Coordinator to aid our growing organization as the first point of contact at our London location with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment. This role will be part-time, 4 days a week for 25-30 hours/week.

Responsibilities

• Under the guidance of the Senior Manager, Facilities, helps oversee the day-to-day operations of the London Office.
• Provide the highest level of service to all visitors, employees, candidates, and vendors, and ensure their arrival and access is welcoming and seamless.
• Manages incoming and outgoing mail, including but not limited to FedEx packages.
• Support colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.
• Under the guidance of the Operations Manager orders office supplies, cleaning supplies and manages refreshment replenishment for the London Office.
• Maintain office common areas in an organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Will collaborate with the NY-HQ to maintain consistent environments and facilities across all offices.
• Will work with the HR and Recruitment team to greet and direct candidates while on-site.
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Will track and report office related expenses.
• Oversees compliance related to workplace safety.
• All other duties as assigned, including, but not limited to, supporting the upcoming office move.

Physical Requirements

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at a time.

Education & Experience

• Customer Service experience preferred.

Knowledge, Skills and Abilities

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.).
• Must have well-developed interpersonal skills, energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

This position is eligible for benefits and discretionary bonus. Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. This position is not eligible for sponsorship.