At a Glance
- Tasks: Coordinate visa processes and support international personnel mobilisation.
- Company: Join Exceed, a dynamic company in the energy sector.
- Benefits: Gain valuable experience in HR and logistics with a supportive team.
- Other info: Fast-paced environment with opportunities for personal growth.
- Why this job: Make a real impact by facilitating global workforce mobility.
- Qualifications: Experience in logistics or HR administration preferred.
The predicted salary is between 30000 - 40000 £ per year.
Join our team as a Visa & Logistics Coordinator at Exceed. Exceed has an exciting opportunity for a Visa & Logistics Coordinator to join our team in Aberdeen on a full-time, 1 year fixed-term contract. Reporting to the HR Manager, you will be responsible for coordinating end-to-end immigration activities, supporting the timely international mobilisation of personnel across our operations. Working closely with employees, internal stakeholders, immigration authorities and external legal providers, you will ensure visa and immigration processes are managed efficiently and in full compliance with company policies, procedures and immigration requirements. This role offers the opportunity to play a key part in supporting our global workforce, ensuring personnel are mobilised effectively while maintaining the highest standards of compliance and accuracy.
Responsibilities:
- Liaise with external immigration lawyers, agents and immigration authorities to facilitate visa application processes and understand visa process requirements and processing times in line with business requirements.
- Manage visa processes to meet required mobilisation dates.
- Monitor visa expiry dates, renewals and compliance obligations.
- Responsible for collating the necessary documentation to support the visa application submission.
- Proactively monitor the progress of the visa application and regularly follow up for missing information, where necessary.
- Provide regular updates in relation to the visa application status to manage internal and client expectations.
- Liaise with internal stakeholders to identify future visa requirements including but not limited to extension or termination.
- Ensure visa renewals or any compliance related immigration activities are promptly actioned.
- Collaborate with the HR Manager to identify and elevate high-risk immigration matters to key stakeholders.
- Provide support in relation to personnel or client queries regarding visa processes.
- Responsible for responding to immigration-related issues in a timely manner.
- Complete a pre-mobilisation check, ensuring all necessary documentation is in place for personnel travelling internationally.
- Create and maintain a travel register to track and monitor personnel days in country.
- Support travel requests and bookings, as and when required, ensuring arrangements are completed efficiently and in accordance with Company policies and operational requirements.
- Assist with Personnel Tracker maintenance and distribution when required.
- Create Purchase Orders as required.
- Support HR generalist tasks and projects, as and when required.
- Participate in Emergency Response duties as required.
Accountabilities:
- Ensure completion of right to work checks and maintain accurate records.
- Track visa application progress and manage high-volume workload efficiently.
- Ensure compliance with immigration law.
- Monitor changes in immigration requirements and communicate to necessary stakeholders.
- Ensure HR information remains confidential and is recorded and maintained accurately.
- Establish effective working relationships.
- Continuous improvement of HR processes.
QHSE Responsibilities:
- Co-operate with Company health and safety requirements to ensure that statutory duties are met.
- Abide by and promote the implementation and continuous improvement of the QHSSE system.
- Comply with all Company policies and procedures.
Education:
- Qualification in administration preferable.
Experience:
- Experience working in a logistics or HR administration role.
- Experience working within the energy industry is preferable.
- Basic knowledge of HR processes and best practice is preferable.
Personal Attributes & Skills:
- Excellent attention to detail.
- Excellent communication skills.
- Strong planning and organisational skills.
- Personable and a team player.
- Flexible and adaptable, able to prioritise multiple tasks and changing priorities effectively under pressure.
- Able to work in a fast-paced environment.
- Able to propose solutions and solve problems.
- Proficient with Microsoft Office packages, particularly Word, Excel and Outlook.
Visa & Personnel Logistics Coordinator employer: EXCEED Energy, A Kent Company
Exceed is an exceptional employer, offering a dynamic work environment in Aberdeen where you can make a meaningful impact as a Visa & Logistics Coordinator. With a strong focus on employee growth and development, we provide comprehensive training and support, ensuring you thrive in your role while contributing to our global workforce. Our collaborative culture fosters teamwork and innovation, making Exceed a rewarding place to build your career in the energy sector.
Contact Details:
EXCEED Energy, A Kent Company Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Visa & Personnel Logistics Coordinator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at EXCEED Energy, A Kent Company!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at EXCEED Energy, A Kent Company.
We think you need these skills to ace Visa & Personnel Logistics Coordinator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at EXCEED Energy, A Kent Company. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to EXCEED Energy, A Kent Company and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at EXCEED Energy, A Kent Company. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to EXCEED Energy, A Kent Company's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at EXCEED Energy, A Kent Company
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with EXCEED Energy, A Kent Company.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at EXCEED Energy, A Kent Company will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact EXCEED Energy, A Kent Company and how you would contribute to adapting HR strategies.
