HR Administrator

Location: Salford, Manchester

Salary: Competitive

Job type: Full Time, Permanent

Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business as it continues to grow.

The primary purpose of the role is to provide administrative support to the HR function, maintain accurate HR records, coordinate HR processes and reporting, and respond to basic HR administration queries, escalating matters requiring advice or judgement to the TBP or Head of HR. The role requires proactive, highly organised, adaptable, and able to take on a variety of HR administrative tasks in a fast‑paced role.

Responsibilities

• To act as the primary contact for all HR administration matters including but not limited to:
• Provide administrative support across the employee lifecycle, escalating queries requiring advice or interpretation to the Trainee Business Partner.
• Ensure that HR records, both physical and electronic, are kept up-to-date, accurate, and securely stored at all times.
• Ensuring all employee information is updated on systems and databases.
• Produce accurate monthly sickness and retention reports for review.
• Handling HR-related paperwork and documentation.
• Assist with payroll administration by inputting authorised documentation onto the HR portal, ensuring accuracy and completeness.
• Respond to employee queries relating to HR administration and processes, escalating queries requiring advice, interpretation or judgement to the Trainee Business Partner.
• Assist the Trainee Business Partner with preparations for internal meetings and take notes where necessary.
• Managing the online Medicash portal.
• Monitor DBS checks and elevate any delays, concerns, or non‑compliance in line with safeguarding and organisational policy.
• Maintain the online training portal, coordinating enrolment of new starters and ensuring training records are accurate and up to date.
• Recruitment
• Provide administrative coordination across the recruitment lifecycle, including advert posting, application tracking, interview scheduling, and pre‑employment checks, under the guidance of the HR Advisor.
• Keep an accurate record of all applications.
• Coordinate interview arrangements in liaison with managers and confirm details with applicants.
• Ensure all candidates are informed of their application status post‑shortlisting.
• Ensure all necessary information is completed and stored securely on file.
• On‑Boarding
• Process all pre‑employment checks.
• Conduct Right‑to‑work checks.
• Conduct DBS checks.
• Ensuring all new starter paperwork is complete prior to start dates.
• Liaising with managers regarding potential start dates.
• Liaising with I.T. to set up for new starters.
• Coordinate induction logistics and documentation for new starters.
• Any other reasonable administrative duties commensurate with the level and purpose of the role.
• Any other duties may be required outside of the job description.

About you

• Minimum of 2 years working within a similar HR role.
• Excellent Communication Skills.
• Strong administrative and organisational skills with a keen eye for detail.
• Good knowledge of Human Resources practices.

Benefits

• 20 days holiday plus bank holidays.
• Medicash (healthcare cash plan).
• Salary sacrifice pension.
• Xmas paid leave.

Additional Information

All applicants must reside and have the right to live and work in the UK.