At a Glance
- Tasks: Manage facilities and ensure compliance with legal standards while supporting operational efficiency.
- Company: Join Excalon, a leading infrastructure contractor in the utilities industry.
- Benefits: Enjoy 20 days holiday, healthcare cash plan, and salary sacrifice pension.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Be part of a growing company and make a real impact on safety and compliance.
- Qualifications: Experience in facilities management or compliance coordination is essential.
The predicted salary is between 30000 - 40000 € per year.
Location: Salford, Manchester
Salary: Competitive
Job type: Full Time, Permanent
Excalon was founded in 2002 and became part of the Renew Holdings Group in 2024. We are a leading infrastructure contractor specialising in the provision of services to the utilities industry. This is an exciting time to join our business as it continues to grow.
The Facilities & Compliance Coordinator plays a key role in maintaining safe, compliant, and well-managed facilities across Excalon's sites. Working closely with the Head of Legal & Compliance, the role ensures that statutory obligations are met, facilities run efficiently, and compliance activities are effectively managed and maintained.
Responsibilities:
- Facilities Management
- Oversee day-to-day management of all Excalon Holdings buildings, offices, and operational sites.
- Act as the primary contact for facility-related queries, maintenance requests, and contractor liaison.
- Coordinate planned and reactive maintenance, ensuring minimal disruption.
- Maintain facility compliance logs, service schedules, statutory inspection records.
- Liaise with contractors, suppliers, and service providers in line with Excalon and ISO processes.
- Support the Head of Legal & Compliance in managing the facilities budget.
- Compliance Coordination
- Ensure compliance with legal and regulatory requirements including HSE, environmental, and utilities sector standards.
- Maintain compliance evidence libraries.
- Coordinate internal audits and support external audits including ISO9001, ISO14001, ISO45001, and client audits.
- Monitor and track key inspection dates, renewals, and statutory obligations.
- Support supplier and subcontractor onboarding in line with ISO9001, financial, and SHEQ requirements.
- Support incident reporting, investigation tracking, and corrective action follow-up.
- Insurance & Risk Support
- Assist the Head of Legal & Compliance in managing insurance-related documentation.
- Support collation of information required for insurance claims and renewals.
- Maintain incident logs and ensure actions are followed through.
- Administrative & Reporting Duties
- Prepare compliance reports, dashboards, and KPIs.
- Maintain document control for compliance-related policies and procedures.
About you:
Personal Attributes: Proactive and solution-focused. High integrity with a commitment to confidentiality and professionalism. Ability to work independently and collaboratively. Calm, adaptable, and able to work under pressure. Continuous improvement mindset.
Essential Skills, Knowledge & Experience:
- Experience in facilities management, compliance coordination, or similar administrative role.
- Strong organisational skills with excellent attention to detail.
- Ability to manage multiple tasks, deadlines, and priorities.
- Strong communication and problem-solving skills.
- Competence with Microsoft Office.
Distance Skills, Knowledge & Experience:
- Experience within utilities, civils, or construction sectors.
- Knowledge of ISO9001, ISO14001, ISO45001.
- Experience coordinating audits or maintaining compliance documentation.
Benefits:
- 20 days holiday plus bank holidays
- Medicash (healthcare cash plan)
- Salary sacrifice pension
- Xmas paid leave
We respectfully request no agencies at this time. All applicants must reside and have the right to live and work in the UK. Please click on the APPLY button to send your CV for this role.
Candidates with experience or relevant job titles of; Facilities Administrator, Operations Coordinator, Facilities Assistant, Facilities Co-ordinator, Compliance Administrator, Compliance Coordinator may also be considered for this role.
Facilities and Compliance Coordinator employer: Excalon
Excalon is an exceptional employer located in Salford, Manchester, offering a dynamic work environment where employees can thrive in their careers. With a strong focus on employee growth and development, we provide comprehensive benefits including a competitive salary, healthcare cash plan, and generous holiday allowance. Our collaborative culture encourages proactive problem-solving and continuous improvement, making it an ideal place for those seeking meaningful and rewarding employment in the utilities sector.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities and Compliance Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand Excalon's values and how your skills align with their needs. This will help you stand out and show you're genuinely interested.
✨Tip Number 3
Practice common interview questions and scenarios related to facilities management and compliance. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Facilities and Compliance Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Facilities and Compliance Coordinator role. Highlight your relevant experience in facilities management and compliance coordination, and don’t forget to showcase those strong organisational skills we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've managed compliance or facilities in the past, and show us your proactive and solution-focused mindset.
Show Off Your Skills:We want to see your skills in action! Make sure to include any experience with ISO standards or compliance documentation. If you’ve coordinated audits before, let us know – that’s a big plus for us!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Excalon
✨Know Your Compliance Standards
Familiarise yourself with ISO9001, ISO14001, and ISO45001 standards before the interview. Being able to discuss these frameworks confidently will show that you understand the compliance landscape and can effectively manage it.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and ability to prioritise.
✨Demonstrate Proactivity
Think of instances where you identified a problem and took the initiative to solve it. This role requires a proactive mindset, so be ready to share specific examples that illustrate your solution-focused approach.
✨Prepare Questions for Them
Have a few thoughtful questions ready about the company's facilities management processes or compliance challenges they face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
