At a Glance
- Tasks: Manage enquiries, greet customers, and maintain accurate data in a fast-paced environment.
- Company: Join a dynamic team that values adaptability and organisation.
- Benefits: Gain valuable experience in a busy role with potential for future opportunities.
- Other info: 3-month contract with a chance to shine in a collaborative setting.
- Why this job: Perfect for those who thrive on variety and enjoy interacting with people.
- Qualifications: Strong communication skills and attention to detail are essential.
The predicted salary is between 24000 - 30000 £ per year.
Are you someone who genuinely thrives when things are busy? Do you love a workday that flies by because no two hours look the same? On behalf of our client, we are looking for a dynamic, adaptable, and highly organised Reception Administration Assistant for a fast-paced 3-month contract. This is the ultimate "all-rounder" role. We need someone who can effortlessly switch gears between being the warm, professional face of the business and dive into meticulous administrative tasks. If you love interacting with people but also take immense pride in keeping data, quotes, and systems perfectly accurate, this is the role for you.
As the Reception Administration Assistant you will be:
- Managing a busy influx of incoming enquiries via phone and email, and greeting customers with a welcoming, professional attitude.
- Updating, maintaining, and auditing critical information on the company database with a sharp eye for accuracy.
- Preparing and providing accurate quotes to clients and customers based on company guidelines.
- Acting as the bridge between customers and internal teams, ensuring seamless communication and that requests are handled efficiently.
As the Reception Administration Assistant you will have:
- You don't just tolerate a fast-paced desk; you prefer it.
- You can handle interruptions without losing your stride.
- A natural ability to build quick rapport, listen actively, and leave a brilliant first impression.
- You spot the typos others miss.
- You understand that accurate admin and quoting keep the business running smoothly.
- A collaborative mindset and a willingness to help internal teams wherever needed.
- Comfortable picking up internal systems and databases quickly.
If you are available for a 3-month contract and this sounds like the perfect match for your skills and personality, we want to hear from you! We would love to invite you to apply by getting in touch with us.
By applying for this role, as a Reception Administration Assistant you are agreeing to your CV being held on our database, stored confidentially and securely. Your CV details will be used and kept only to provide recruitment services. We will only send your details to clients once discussed with you and your data will not be shared with any other third party. You can ask for the deletion or correction of your data, or to opt out of this service at any point by informing us. We very much look forward to hearing from you and will be reviewing all applications over the next 2 to 3 weeks. If you are selected, we will be in contact and if not, we will be keeping your details on file for any future vacancies.
Reception Administrator employer: Exact Sourcing Ltd
Join a vibrant and supportive team as a Reception Administration Assistant, where your dynamic skills will shine in a fast-paced environment. Our company fosters a culture of collaboration and growth, offering you the chance to enhance your administrative expertise while engaging with a diverse range of clients. With a focus on accuracy and customer service, you'll find meaningful work that not only challenges you but also rewards your efforts in a welcoming atmosphere.
StudySmarter Expert Advice🤫
We think this is how you could land Reception Administrator
✨Tip Number 1
Get your networking game on! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a Reception Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice makes perfect! Before any interviews, run through common questions and scenarios you might face as a Reception Administrator. This will help you feel more confident and ready to showcase your skills.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Reach out directly and express your interest. Sometimes, the best opportunities come from a simple conversation.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application and get noticed. Plus, we’re always on the lookout for dynamic individuals like you to join our team!
We think you need these skills to ace Reception Administrator
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your enthusiasm for the role and how you thrive in a busy environment.
Tailor Your CV:Make sure your CV is tailored to the Reception Administration Assistant role. Highlight your experience with customer interactions and any admin tasks you've handled, as this will show us you're the perfect fit for our fast-paced environment.
Be Detail-Oriented:Since accuracy is key in this role, double-check your application for any typos or errors. We appreciate candidates who take pride in their work, so showing that you can spot mistakes will definitely impress us!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which we love!
How to prepare for a job interview at Exact Sourcing Ltd
✨Show Your People Skills
As a Reception Administration Assistant, you'll be the face of the business. Make sure to highlight your ability to build rapport quickly and interact warmly with customers. Practise your greeting and active listening skills before the interview to ensure you leave a brilliant first impression.
✨Demonstrate Your Organisational Skills
This role requires a knack for juggling multiple tasks. Prepare examples of how you've managed busy workloads in the past. Bring up specific instances where your organisational skills helped keep things running smoothly, especially when handling enquiries or maintaining databases.
✨Be Detail-Oriented
Accuracy is key in this position. Brush up on your attention to detail by reviewing your CV for any typos or errors. During the interview, mention how you ensure precision in your work, especially when preparing quotes or updating critical information.
✨Familiarise Yourself with Internal Systems
The job mentions picking up internal systems quickly. Do some research on common administrative software or databases used in reception roles. If you have experience with similar tools, be ready to discuss how you adapted to them in previous jobs.
