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- Tasks: Support a busy CEO with diary management, communications, and office operations.
- Company: Join a successful SME in a vibrant office environment.
- Benefits: Competitive salary, benefits, and a dynamic work culture.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Be the backbone of leadership and make a real impact in a thriving company.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office.
The predicted salary is between 47000 - 47000 £ per year.
Our client is seeking a highly organised, efficient PA/EA to support a busy CEO of a well-regarded, successful SME. The role is based full time in the office and would suit a hard-working, sociable individual.
Job Role
The purpose of the Executive Assistant is to enable the CEO to operate at maximum effectiveness by ensuring their time, communications and priorities are managed seamlessly. The role also ensures a consistently professional workplace experience through oversight of Front of House and office management.
Main Duties and Responsibilities
- Provide proactive diary management and day-to-day support to the CEO, ensuring priorities and commitments are effectively managed.
- Act as the primary point of contact and gatekeeper to the CEO, triaging communications and requests, distilling what’s business-critical.
- Manage the CEO’s external profile (e.g., LinkedIn), supporting content creation and scheduling, and briefing on relevant coverage and reputational risk.
- Prepare and manage correspondence, presentations, reports, and other documentation.
- Attend meetings as required, taking minutes and managing actions and follow-up.
- Track business-critical actions delegated by the CEO, chasing owners and escalating risks, blockers and slippage.
- Support internal communications channels (e.g., the intranet), ensuring information is clear, accurate and kept up to date.
- Support the CEO with projects, research and ad-hoc business initiatives.
- Coordinate regular outputs including expenses, board materials and leadership updates.
- Provide administrative and coordination support to the wider Leadership Team.
- Support company secretarial and governance activities, maintaining company records and managing documentation for contracts and the company fleet.
- Support the planning and delivery of company events.
- Line manage the Front of House team and oversee Front of House operations, providing cover where necessary.
- Oversee office management activities to ensure a professional and well-run office environment.
Skills and Experience
- Proficient in Microsoft Excel, Word, Outlook.
- Excellent verbal and written communications and interpersonal skills.
- A strong eye for detail.
- Proactive, able to prioritise own workload.
- Flexibility to support other roles within the team as and when necessary.
You are required to be eligible to work in the UK full time without restriction.
If you feel you have the relevant skills and experience required for this role, then please apply to Evolve Recruitment, Kingston upon Thames for more information.
Due to the high volume of applications we receive, it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days, please assume that on this occasion your application has not been successful.
Personal Assistant employer: EVOLVE IN RECRUITMENT LTD
Contact Detail:
EVOLVE IN RECRUITMENT LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or in person. Let them know you're on the lookout for a Personal Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Prepare for interviews by researching the company and the CEO you'll be supporting. Show us that you understand their priorities and how you can help them shine. Tailor your responses to highlight your organisational skills and attention to detail.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! We want to see your application and help you land that dream job. Make sure your CV is up-to-date and tailored to the Personal Assistant position.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your organisational skills and any relevant experience that shows you can manage a busy CEO's schedule effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills from the job description, like diary management and communication prowess.
Showcase Your Attention to Detail: In a role where details matter, demonstrate your attention to detail in your application. Double-check for typos and ensure your formatting is consistent. A polished application speaks volumes!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates!
How to prepare for a job interview at EVOLVE IN RECRUITMENT LTD
✨Master the Diary Management
As a Personal Assistant, diary management is key. Before your interview, practice how you would prioritise tasks and manage a busy schedule. Be ready to discuss specific examples of how you've successfully handled competing priorities in the past.
✨Show Off Your Communication Skills
Excellent verbal and written communication is crucial for this role. Prepare to demonstrate your skills by discussing how you've effectively communicated with different stakeholders. Bring along samples of correspondence or presentations you've created to showcase your abilities.
✨Be Proactive and Detail-Oriented
The CEO will rely on you to be proactive. Think of instances where you've taken initiative in previous roles. During the interview, highlight your attention to detail by discussing how you've managed complex projects or tasks without missing a beat.
✨Familiarise Yourself with Company Culture
Understanding the company’s culture can set you apart. Research the organisation and its values, and be prepared to explain how you align with them. This shows that you're not just looking for any job, but that you're genuinely interested in contributing to their success.