At a Glance
- Tasks: Own high-value project coordination from start to finish, ensuring smooth processes.
- Company: Dynamic executive search firm thriving in finance and tech recruitment.
- Benefits: Competitive salary, growth opportunities, and a fast-paced work environment.
- Other info: Join a team that values initiative and offers excellent career progression.
- Why this job: Make a real impact by enhancing client and candidate experiences in a high-stakes market.
- Qualifications: Experience in project coordination or recruitment, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
What if you could step into a project coordination role where you own live, high-value processes from start to finish? You liaise with clients from platinum, tier 1 Hedge Funds & Trading firms? Your coordination directly impacts placements, revenue and client experience? That’s what we’re offering.
We are searching for a Project Coordinator to join our growing Milton Keynes based team.
Who We Are & Why This Role Exists
We are an Executive Search Firm, operating at the sharpest end of quant, finance and technology recruitment. Five years ago, we entered one of the most competitive markets in the world with no brand, no inherited clients and no right to win. Today, we consistently outperform firms with decades of heritage.
The Numbers
- $400-$500k+ average production per head
- $100-$700k fee mandates
- Multiple seven-figure billers.
We didn’t win by luck. We built by building a platform that compounds performance combining process, pressure and execution. Now, we’re scaling that platform further.
About the Role
As a Project Coordinator, you will sit at the core of our delivery engine — ensuring every process between candidate submission and interview completion runs with speed, precision and control. This is not an administrative support role. You will take ownership of live projects across a high-volume, high-value desk, supporting a team of eight consultants operating in a fast‑paced, deal‑driven market. From the moment a candidate is introduced to a client, you take control of the process. You will operate across a desk where each consultant manages 5–10 active candidates per week, bringing structure, pace and consistency to that volume.
Key Responsibilities
- Own interview coordination end‑to‑end — booking, confirming and managing logistics
- Take over all communication between clients and candidates’ post‑submission
- Be CC’d into all submissions and proactively manage next steps
- Chase availability, schedule interviews and manage calendars across time zones
- Ensure every candidate is fully prepared ahead of interviews
- Drive feedback loops with speed and clarity
- Flag risks, gaps or potential no‑shows before they happen
- Act as the central control point across multiple live projects
Your role is critical to maintaining momentum across the desk. You are not observing deal flow — you are enabling it. The goal is simple: Eliminate no‑shows. Reduce delays. Improve client and candidate experience.
About You
You are highly organised, commercially aware and capable of operating in a fast‑moving environment without losing control of detail. You don’t wait to be told what to do — you anticipate what needs to happen next.
Experience
- Have experience in a project coordination, operations or recruitment environment
- Have managed processes or projects from start to finish
- Be comfortable handling multiple priorities at once
- Understand how end‑to‑end processes flow under pressure
- Be confident communicating with both internal teams and external stakeholders
Qualities
- Takes initiative and doesn’t get overwhelmed under pressure
- Is proactive and thinks ahead to prevent issues
- Follows process with consistency and discipline
- Takes pride in the quality and clarity of your work
- Communicates professionally, both written and verbal
- Is adaptable, resilient and solutions‑focused
You’ll be working across Outlook, Microsoft Teams, Atlas & Claude. You don’t need to know everything — but you must be comfortable using technology daily and willing to learn quickly.
Project Coordinator employer: EVOLVE AI LTD
Join our dynamic team in Milton Keynes as a Project Coordinator, where you will play a pivotal role in driving high-value processes that directly influence client satisfaction and revenue. We pride ourselves on a vibrant work culture that fosters initiative and growth, offering ample opportunities for professional development in the fast-paced world of finance and technology recruitment. With a focus on performance and execution, we empower our employees to take ownership of their projects, ensuring a rewarding and impactful career journey.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at firms you're interested in. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to project coordination. Think about how you would handle multiple priorities and keep things running smoothly under pressure.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed projects from start to finish, and be ready to discuss how you ensure everything runs like clockwork.
✨Tip Number 4
Apply through our website! It’s the best way to get noticed. Plus, it shows you’re genuinely interested in joining our team and ready to take on the challenge of coordinating high-value processes.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Show Your Project Coordination Skills:Make sure to highlight any experience you have in managing projects from start to finish. We want to see how you've taken ownership of processes and delivered results, especially in fast-paced environments.
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to our specific role. Mention how your skills align with the responsibilities we’ve outlined, like managing logistics and communication.
Be Clear and Concise:When writing your application, clarity is key. We appreciate well-structured responses that get straight to the point. Show us you can communicate effectively, as this is crucial for the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive!
How to prepare for a job interview at EVOLVE AI LTD
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities and how they impact the overall process. This will help you articulate how your skills align with their needs.
✨Prepare for Scenario Questions
Expect to be asked about how you would handle specific situations, like managing multiple candidates or dealing with last-minute changes. Think of examples from your past experience where you successfully navigated similar challenges and be ready to share them.
✨Showcase Your Organisational Skills
Since this role requires high levels of organisation, come prepared with examples that demonstrate your ability to manage multiple priorities effectively. Discuss tools or methods you use to stay organised and ensure nothing slips through the cracks.
✨Communicate Clearly and Confidently
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you would maintain communication between clients and candidates, ensuring everyone is on the same page throughout the process.
