At a Glance
- Tasks: Own high-value project coordination from start to finish, ensuring smooth processes.
- Company: Dynamic executive search firm thriving in finance and technology recruitment.
- Benefits: Competitive salary, growth opportunities, and a fast-paced work environment.
- Other info: Join a team that values initiative and offers excellent career progression.
- Why this job: Make a real impact by enhancing client and candidate experiences in a high-stakes market.
- Qualifications: Experience in project coordination or recruitment, with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
What if you could step into a project coordination role where you own live, high-value processes from start to finish? You liaise with clients from platinum, tier 1 Hedge Funds & Trading firms? Your coordination directly impacts placements, revenue and client experience? That’s what we’re offering.
We are searching for a Project Coordinator to join our growing Milton Keynes based team.
Who We Are & Why This Role Exists
We are an Executive Search Firm, operating at the sharpest end of quant, finance and technology recruitment. Five years ago, we entered one of the most competitive markets in the world with no brand, no inherited clients and no right to win. Today, we consistently outperform firms with decades of heritage.
The Numbers
- $400-$500k+ average production per head
- $100-$700k fee mandates
- Multiple seven-figure billers.
We didn’t win by luck. We built by building a platform that compounds performance combining process, pressure and execution. Now, we’re scaling that platform further.
About the Role
As a Project Coordinator, you will sit at the core of our delivery engine — ensuring every process between candidate submission and interview completion runs with speed, precision and control. This is not an administrative support role. You will take ownership of live projects across a high-volume, high-value desk, supporting a team of eight consultants operating in a fast‑paced, deal‑driven market. From the moment a candidate is introduced to a client, you take control of the process. You will operate across a desk where each consultant manages 5–10 active candidates per week, bringing structure, pace and consistency to that volume.
Key Responsibilities
- Own interview coordination end‑to‑end — booking, confirming and managing logistics
- Take over all communication between clients and candidates’ post‑submission
- Be CC’d into all submissions and proactively manage next steps
- Chase availability, schedule interviews and manage calendars across time zones
- Ensure every candidate is fully prepared ahead of interviews
- Drive feedback loops with speed and clarity
- Flag risks, gaps or potential no‑shows before they happen
- Act as the central control point across multiple live projects
Your role is critical to maintaining momentum across the desk. You are not observing deal flow — you are enabling it. The goal is simple: Eliminate no‑shows. Reduce delays. Improve client and candidate experience.
About You
You are highly organised, commercially aware and capable of operating in a fast‑moving environment without losing control of detail. You don’t wait to be told what to do — you anticipate what needs to happen next.
Experience
- Have experience in a project coordination, operations or recruitment environment
- Have managed processes or projects from start to finish
- Be comfortable handling multiple priorities at once
- Understand how end‑to‑end processes flow under pressure
- Be confident communicating with both internal teams and external stakeholders
Qualities
- Takes initiative and doesn’t get overwhelmed under pressure
- Is proactive and thinks ahead to prevent issues
- Follows process with consistency and discipline
- Takes pride in the quality and clarity of your work
- Communicates professionally, both written and verbal
- Is adaptable, resilient and solutions‑focused
You’ll be working across Outlook, Microsoft Teams, Atlas & Claude. You don’t need to know everything — but you must be comfortable using technology daily and willing to learn quickly.
Project Coordinator in Milton Keynes employer: EVOLVE AI LTD
Join a dynamic and innovative Executive Search Firm in Milton Keynes, where as a Project Coordinator, you will play a pivotal role in driving high-value processes that directly influence client satisfaction and revenue. Our collaborative work culture fosters growth and development, offering you the chance to take ownership of live projects while working alongside top-tier clients in the finance and technology sectors. With a focus on performance and execution, we provide a unique opportunity for meaningful contributions in a fast-paced environment, ensuring your efforts are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at firms you're interested in. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to project coordination. Think about how you would handle multiple priorities and keep things running smoothly under pressure.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed projects or processes from start to finish. Highlight your ability to anticipate needs and prevent issues before they arise.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and ready to take on the challenge.
We think you need these skills to ace Project Coordinator in Milton Keynes
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the Project Coordinator role. Highlight your experience in managing processes and projects, especially in fast-paced environments. We want to see how you've taken ownership of tasks and delivered results!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that align with our needs, like liaising with clients or managing multiple priorities. Let us know why you’re excited about joining our team!
Showcase Your Communication Skills:Since you'll be communicating with clients and candidates, it's crucial to demonstrate your communication skills in your application. Use clear, professional language and ensure your writing is free from errors. We appreciate clarity and precision!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get the best experience. Plus, it shows you're proactive and tech-savvy, which we love!
How to prepare for a job interview at EVOLVE AI LTD
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Coordinator role. Familiarise yourself with the key responsibilities and how they impact the overall process. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple projects or priorities in the past. Highlight your ability to keep things running smoothly under pressure, as this is crucial for the role.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to anticipate issues or manage logistics effectively. Practising these responses will demonstrate your proactive mindset.
✨Communicate Clearly and Professionally
Since you'll be liaising with clients and candidates, it's essential to showcase your communication skills. Practice articulating your thoughts clearly and professionally, both verbally and in writing, to leave a positive impression.
