This job description describes in general terms the normal duties which the post-holder will be expected to undertake. However, the job or duties described may vary or be amended from time to time without changing the level of responsibility associated with the post.
Specific duties:
Welfare
To administer first aid and medicine to pupils as required, in keeping with the school’s policy and order first aid supplies as necessary
To liaise with parents regarding pupils’ sickness/injury
To assist with visits from the school nurse, dentist etc
To assist with the general welfare of pupils-including checking and recording pupil absence daily, sending attendance data to schools and other agencies and informing Social Care of pupil absence
Reception
To be a point of contact for both telephone and face to face enquiries and take messages where appropriate, passing them to the relevant person in a timely way
To ensure school security arrangements are always complied with, including the issue of visitor’s badges and signing of the visitor’s book.
To accept and sign for deliveries as appropriate.
To accept and sign for exam board deliveries and process following JCQ regulations
To provide hospitality for visitors to the school
Clerical
Create, maintain and distribute registers.
Update SIMS details regularly and accurately
To undertake clerical duties arising from school meals provision.
To be responsible for the preparation and maintenance of the manual and computerised pupil data records.
To assist with the monitoring and maintenance of stock and order supplies as necessary.
To provide general clerical support as required, including the preparation of powerpoints, word documents, publisher documents & excel
To undertake filing and photocopying as required
To undertake word processing as required.
Updating and using ParentMail as necessary
Maintaining and updating the twitter account and the website
To provide clerical support as require, including the preparation of powerpoint, word documents, publisher documents, excel
Finance
To order and maintain school uniform stocks, liaising and selling to parents as necessary
To create and raise Purchase Orders
To track order sent to the finance team
To order and distribute Free School Meal vouchers
If cash is used (in exceptional circumstances), it should be handled and stored securely with use of the receipt book
General
To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
To comply with individual responsibilities, in accordance with the role, for health and safety in the workplace.
The Academy Council is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.
Trust
Promote the Trust’s core themes of working with vulnerable young people and helping them to flourish.
Promote the safeguarding and welfare of children and young people.
Comply with the Trust’s policies and procedures (e.g. equal opportunities and health and safety).
Ensure high standards of behaviour and dress are maintained.
Attend Trust/academy briefings, meetings and events as required by your line manager or the Headteacher
Additional Duties
You may be required to carry out additional duties, as the Head Teacher may reasonably request, which are commensurate with the post.
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Office Administrator employer: Evolve Academy Ltd
City Centre Academy is an excellent employer that prioritises the growth and development of its apprentices, offering a supportive work culture where you can thrive while gaining valuable experience in business administration. With a clear pathway to full-time employment upon successful completion of your apprenticeship, you'll benefit from hands-on training and mentorship in a vibrant city centre location, making it an ideal place for motivated individuals looking to kickstart their careers.
