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For Companies At a Glance
- Tasks: Support a growing fleet by managing data and liaising with teams for smooth operations.
- Company: Join Eville & Jones, a modernising business with a dynamic team culture.
- Benefits: Enjoy a competitive salary, 23 days annual leave, and a company pension scheme.
- Why this job: Be part of a transformative journey while developing your admin skills in a supportive environment.
- Qualifications: Experience in administration, strong IT skills, and a driving licence are essential.
- Other info: Opportunities for personal growth and a chance to make a real impact.
The predicted salary is between 26000 - 36400 £ per year.
Eville & Jones is a business embarking on a period of change and modernisation. With a growing fleet of over 500 cars and 900 colleagues, we are looking for a highly organised Administrator who can deliver a high-quality level of support to the team.
Reporting to the Fleet and Equipment Manager, and working very closely with the finance team, we are seeking an approachable and professional team player with a can-do attitude to be an integral part of a small team. The ideal candidate needs to be self-motivated, resilient, and able to multi-task. This is a full-time role, working Monday – Friday between the hours of 08:00/08:30 – 16:30/17:00. The Administrator role is predominately office based but with the occasional opportunity to work from home.
Key Duties include:
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Ensure all fleet data is maintained in a comprehensive spreadsheet to ensure all information is accurate and up-to-date.
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Liaise with the Fleet Co-ordinator for details of all vehicle movements (e.g. new cars, returned cars etc.) to ensure records are maintained correctly.
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Communicate with payroll to ensure they are aware of all relevant changes, providing new vehicle information on databases and with payroll for appropriate treatment with HMRC.
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Monitoring, collating and, where appropriate, arranging payment of car damages and fines (logging in the spreadsheet and recording the proof or notification received) in an organised manner to ensure clarity of evidence if required by the employee.
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Notification to employees, payroll, and finance, when employee recharges are required.
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Investigating disputes raised by employees in relation to car damages or fines, as well as resolving the issues. Upon resolution you would be required to pass the information on to finance and payroll in a consistent format to arrange any subsequent deductions necessary.
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Support with scrutiny of purchase invoices on receipt, to ensure accuracy of billing.
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Maintain driver\’s license data, checking that all company car drivers, and those receiving own car allowance, are legally able to drive on UK road (with emphasis on colleagues arriving in the UK who must pass their driving test within 12 months).
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Maintain register of car allowance recipients, ensuring that all appropriate documentation has been received, cross-checking to the fleet listing to ensure they do not have access to a company vehicle.
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Effectively communicate with 3rd party stakeholders, such as insurers and lessors, to address any issues that arise (such as progress on car repairs, or erroneous billing).
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Work collaboratively with the Fleet Co-ordinator to ensure accuracy of the spot hire vehicle listing, with a keen focus on reducing the requirement of such vehicles, particularly in the medium to long term.
What\’s required?
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Experience in administration is essential
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Strong IT skills, including Excel
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Ability to communicate clearly, both verbally and written
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Strong organisational and time management skills
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Problem-solving skills and attention to detail
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Ability to work independently and as part of a team
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Driving licence is essential.
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Basic financial knowledge would be an advantage
What is in it for you?
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Salary £26,000pa+ depending on skills and experience
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23 Days Annual Leave (plus bank holidays) – increasing to 25 days
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Company Pension Scheme
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Perkbox Scheme – a variety of discounts & benefits
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Personal Accident Insurance
Administrator - Fleet employer: Eville & Jones
Contact Detail:
Eville & Jones Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Fleet
✨Tip Number 1
Network like a pro! Reach out to current employees at Eville & Jones on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Eville & Jones, their fleet operations, and recent changes. Show them you’re not just another candidate but someone who’s genuinely interested in being part of their journey.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on showcasing your organisational skills and problem-solving abilities, as these are key for the Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Eville & Jones.
We think you need these skills to ace Administrator - Fleet
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your admin experience, especially any work with spreadsheets or data management, as this is key for us at Eville & Jones.
Show Off Your Skills: Don’t forget to showcase your strong IT skills and attention to detail in your application. We want to see how you can communicate clearly and solve problems effectively!
Be Professional Yet Approachable: Since we’re looking for a team player with a can-do attitude, make sure your application reflects your approachable nature. A friendly tone can go a long way in making a great first impression!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Eville & Jones
✨Know Your Stuff
Before the interview, make sure you understand the key duties of the Administrator role. Familiarise yourself with fleet management terminology and processes, as well as the specific tasks mentioned in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in your work, especially when dealing with data and spreadsheets.
✨Communicate Clearly
Effective communication is key for this role, so practice articulating your thoughts clearly. During the interview, be concise and direct in your answers. You might also want to prepare a few questions to ask about the team dynamics and how they communicate with other departments, like finance and payroll.
✨Demonstrate Your Problem-Solving Skills
Think of a time when you faced a challenge in your previous roles, particularly related to administration or data management. Be prepared to explain the situation, the actions you took, and the outcome. This will showcase your resilience and ability to handle disputes or issues effectively, which is crucial for the Administrator position.
