At a Glance
- Tasks: Manage office operations, support the CEO, and implement modern administrative systems.
- Company: Join Eville & Jones, Europe's largest provider of Official Veterinary Controls.
- Benefits: Enjoy a competitive salary, 23 days annual leave, and a company pension scheme.
- Other info: Dynamic environment with opportunities for personal growth and creativity.
- Why this job: Make a real difference in animal welfare while shaping your own role.
- Qualifications: Proven office management experience and excellent communication skills required.
The predicted salary is between 30000 - 40000 € per year.
Eville & Jones exists to ensure animal welfare standards are maintained and that food is safe to eat. We are Europe’s largest provider of Official Veterinary Controls and employ over 800 professionals throughout the UK. We have a Central Support team of around 50 people that are based in our Leeds head office, and are looking to recruit an experienced Office Manager.
About the role
This is a critical role for Central Support so we are looking for somebody who is enthusiastic and who doesn't mind wearing multiple hats. The successful candidate will be able to shape the role and make it their own. The ideal person will be experienced in handling a wide range of administrative and executive support related tasks and who will have a mindset and confidence to implement better and more modern ways of working without seeking permission. There is lots to do and so we need our Office Manager to be proactive, confident, engaging, a self-starter and passionate about making a difference.
Amongst other things, the role will entail:
- Manage reception and ensure a great first impression.
- Assist the CEO and team with diaries, travel, meetings, and paperwork.
- Use software to ensure efficient office operations.
- Manage online and paper filing systems looking at a transition to paperless filing systems.
- Develop and implement new administrative systems.
- Manage office budget and expenditure.
- Organise office layout and maintain supplies.
- Support office refurbishments and repairs.
- Ensure compliance with data protection laws and supplier standards.
- Arrange testing for electrical equipment and safety devices.
- Organise meetings, events, and travel arrangements.
- Update CRM with new customer enquiries.
- Manage office security and petty cash.
- Provide cover for Export Administrator and other roles as needed.
- Act as fire warden and organise office competitions and fundraising.
- Sourcing and Booking company events such as summer and Christmas parties.
- Arranging travel for leadership team when required.
- Locking up the building - as a key holder when also required.
- Run reports and create rotas for clinical vets - Reconcile the monthly invoice to ensure all clinics are listed/charged.
Skills/experience and attributes we are looking for:
- Proven office management or administrative experience.
- Knowledge of office management systems and procedures.
- Excellent time management, communication, and organisational skills.
- Proficient in MS Office and office software packages.
- Knowledge of accounting, data management, and HR practices.
- Initiative - ability to identify and take ownership of issues/sub-optimal ways of working, devise and implement solutions.
- Excellent Communication Skills - ability to liaise confidently with a variety of stakeholders including the Board.
- Accessible and Friendly - able to win people over and change behaviours in order to improve ways of working and ensure high levels of professional standards are maintained in the office.
- Bold and creative to make changes - the confidence to challenge current practice.
What is in it for you?
- Competitive salary
- 23 Days Annual Leave (pro rata) (plus bank holidays)
- Company Pension Scheme
- Perkbox Scheme – a variety of discounts & benefits
- Personal Accident Insurance
- On-site parking
Office Manager employer: Eville and Jones
Eville & Jones is an exceptional employer, offering a dynamic work environment in Leeds where you can truly make a difference in animal welfare and food safety. With a strong focus on employee growth, we provide opportunities for professional development and encourage innovative thinking, allowing our Office Manager to shape their role and implement modern practices. Enjoy a competitive salary, generous annual leave, and a supportive culture that values teamwork and creativity.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their mission and values, especially since Eville & Jones is all about animal welfare. Tailor your responses to show how you align with their goals.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience in office management and how you can bring a proactive approach to the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the team at Eville & Jones.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about the opportunity to make a difference in our office and contribute to our mission.
Tailor Your Experience:Make sure to highlight your relevant experience in office management or administrative roles. We’re looking for someone who can handle various tasks, so give us examples of how you've successfully juggled multiple responsibilities in the past.
Be Bold and Creative:Don’t be afraid to showcase your initiative! If you’ve implemented new systems or improved processes in previous roles, share those stories with us. We love candidates who can think outside the box and challenge the status quo.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Eville and Jones
✨Know the Company Inside Out
Before your interview, make sure you research Eville & Jones thoroughly. Understand their mission around animal welfare and food safety, and be ready to discuss how your values align with theirs. This shows genuine interest and helps you connect with the interviewers.
✨Showcase Your Multi-Tasking Skills
As an Office Manager, you'll need to juggle various tasks. Prepare examples from your past experience where you've successfully managed multiple responsibilities. Highlight your proactive approach and how you’ve implemented new systems or processes without waiting for permission.
✨Demonstrate Your Communication Prowess
Excellent communication is key in this role. Be prepared to discuss how you've effectively liaised with different stakeholders in previous positions. Use specific examples that showcase your ability to engage and win people over, especially in challenging situations.
✨Be Ready to Discuss Change Management
Eville & Jones is looking for someone bold and creative. Think of instances where you've challenged the status quo and successfully implemented changes. Be ready to share your thought process and the positive outcomes that resulted from your initiatives.
