Job Purpose
The Office & Purchasing Assistant will provide comprehensive administrative and operational support, working closely with internal teams and external suppliers. The Office & Purchasing Assistant will assist with purchasing activities, travel coordination, delivery management, fleet management, and general office administration. This is a hands-on role requiring accuracy, professionalism, and a proactive approach. This role will require 3 days a week in the Manchester office and the other 2 days will be working from home, flexibility is required on which days are in which location to cover holidays and sickness as and when required.
KeyResponsibilities
PurchasingSupport
—Raisepurchaseorders, obtainquotations,liaisewith suppliers,and maintain accurate procurement records.
Travel&AccommodationBooking
— Arrangetravel, hotelbookings,anditinerariesforstaffin line with company policies.
Supplier Delivery Chasing
— Monitor outstanding orders, follow up with suppliers, and resolve delivery delays or discrepancies.
Goods Receiving
— Accurately receive and record deliveries within Autotask, ensuring all items are logged and matched to purchase orders.
FleetManagement
–Responsiblefortheday-to-daymanagementofthecompanyvanfleet, includingmaintenance,servicing,MOT’sandcompliancerequirements.
ToolKits
–Managetoolkitavailabilityandreplenishmentsforourfieldserviceengineers.
General Office Duties
— Support daily office operations including document handling, maintaining supplies, and assisting colleagues as required.
Experience,Qualifications,Personal Attributes
- Previousadministrativeexperienceinanofficeoroperationalenvironment.
- Strongorganisationalskillswiththeabilitytoprioritisemultiple tasks.
- Excellentcommunicationskillswhendealingwith suppliers,colleagues,andexternal partners.
- Highlevelofattentiontodetailindataentry, stockmanagement,andtravel arrangements.
- ConfidentIT user withexperience inbusiness systems;familiarity withAutotaskis advantageous but not necessary, as training will be given.
- Effectiveproblem-solvingabilitytoaddress deliveryissues,stock discrepancies,and schedulingchallenges.
- Professional,reliable, andcommitted tohighstandards.
- Proactiveandabletoworkindependently.
- Strongteamplayerwithapositive attitude.
- Adaptableandcomfortableina fast-pacedenvironment.
ValuingDiversityandInclusion
At Everything Tech Group, we aim to create a workforce that is representative of our society, knowing that embracing differences enhances the capabilities of our business and makes for a happy place to work. We are proud to recognise and celebrate that we have a diverse culture where employees are accepted for who they are, regardless of age, gender, ethnicity, sexual orientation, religion or ability.
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