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- Tasks: Manage front desk duties, assist with admin tasks, and support legal departments.
- Company: Join Everys, a leading regional law firm known for quality legal advice and community support.
- Benefits: Enjoy a full-time role with a friendly team and opportunities for professional growth.
- Why this job: Be part of a supportive culture that values communication and community engagement.
- Qualifications: Organised, proactive, and able to handle a busy workload; previous experience preferred.
- Other info: Work hours are Monday to Friday, 9.00 am to 5.30 pm, with a one-hour lunch break.
The predicted salary is between 24000 - 36000 £ per year.
Everys has been providing high quality legal advice to families and businesses across the region for many years. Offering a full range of legal services delivered professionally yet personally, we place great value on the on-going relationships we have with our clients. We always provide a welcoming and helpful service, with clear communication at the heart of everything we do.
We believe in developing and maintaining strong links with the communities in which we work and live and are strong supporters of a wide range of sporting and charitable organisations across Devon and Somerset. We are proud to be able to provide the reassurance of dealing with a leading regional law firm.
We have a vacancy for a Receptionist/Front of House/Admin Assistant in our Exeter office. This role is full-time (5 days each week) working the following hours 9.00 am to 5.30 pm with a one-hour lunch-break Monday to Friday inclusive.
We are looking for an organised individual with the ability to manage a busy workload using your own initiative and work well under pressure. Previous experience in a similar role would be preferable. This job is much wider ranging than reception and telephones. It is a role working with staff to ensure the smooth running of the office. Being pro-active, open to ideas/changes, and the ability to communicate with staff/clients at all levels are essential features of this role.
The successful candidate will be required to:
- Successfully undertake general office based administrative duties to include (although not limited to) all postal related duties at the beginning and end of each day, scanning all incoming post for each department, file opening, closing and archiving, banking and petty cash, purchase of office supplies and general admin related duties to ensure the smooth running of the office.
- Welcome callers to the office in a friendly and professional manner ensuring the person for whom they are visiting is notified as quickly as possible.
- Answer incoming calls by means of our centralised telephone system, dealing with calls in a prompt, efficient and courteous manner, taking accurate details and either placing the call or passing the details on as quickly as possible.
- Provide secretarial/administrative support to all legal departments based in the Exeter office. Previous secretarial experience is therefore preferable.
- Deal with card payments/ID from callers to the office.
- Demonstrate good organisation skills.
- Manage conflicting demands in a professional and calm manner.
- Demonstrate effective communication skills, both written and spoken.
- Cope well under pressure, with an ability to work flexibly and cope with changing priorities.
- Take a positive and proactive approach to work, anticipating and meeting the needs of the office.
- Be competent in using Word and other Microsoft Products (Outlook and Excel).
This is an excellent opportunity to become an integral member of our Exeter office and to thrive in a professional and friendly environment. If you are looking for a new challenge, please send your CV together with a covering letter to sarah.smith@everys.co.uk.
Contact Detail:
Everys Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist/Front of House/Administration Assistant, Full Time – Exeter
✨Tip Number 1
Familiarise yourself with the company culture at Everys. Understanding their commitment to high-quality legal services and community involvement can help you tailor your approach during interviews and discussions.
✨Tip Number 2
Practice your communication skills, both verbal and written. Since the role requires effective communication with clients and staff, being articulate and clear will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed busy workloads in the past. Being able to discuss specific situations where you successfully handled multiple tasks will demonstrate your capability for this role.
✨Tip Number 4
Get comfortable with Microsoft Office products, especially Word, Outlook, and Excel. If you can highlight your proficiency in these tools during your interactions, it will reinforce your suitability for the administrative aspects of the job.
We think you need these skills to ace Receptionist/Front of House/Administration Assistant, Full Time – Exeter
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise skills like organisation, communication, and proficiency in Microsoft Office, as these are crucial for the position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage a busy workload and communicate effectively with clients and staff.
Showcase Your Soft Skills: Since the role requires dealing with clients and staff at all levels, highlight your interpersonal skills. Provide examples of how you've successfully managed conflicting demands or worked under pressure in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for this role.
How to prepare for a job interview at Everys
✨Showcase Your Organisational Skills
As a Receptionist/Front of House/Admin Assistant, you'll need to demonstrate your ability to manage a busy workload. Prepare examples from your past experiences where you successfully organised tasks or handled multiple responsibilities at once.
✨Communicate Clearly and Professionally
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you've handled communication with clients or colleagues in previous positions.
✨Demonstrate Your Proactivity
The job requires a proactive approach to work. Think of instances where you anticipated needs or took the initiative to improve processes. Be prepared to share these examples during your interview.
✨Familiarise Yourself with Microsoft Products
Since the role requires competency in Word, Outlook, and Excel, brush up on your skills with these applications. You might be asked about your experience with them, so be ready to discuss specific tasks you've completed using these tools.