Team Assistant

We are Eversheds Sutherland, a global law firm, with more than 5,000 people across over 30 countries. We’re full-service with deep niche and sector experience. Whatever challenge, wherever in the world, we’re equipped and ready to meet it. We live our values, we’re purposeful and purpose-led. So although the world is fast-moving and rapidly changing, we see it as a place where everyone can thrive. We’re ambitious for our clients, our communities – and for you. Whether you’re starting out on your career or well established, whether you’re a lawyer or in business services. If you’re looking for what’s next, we are too.

As a Team Assistant, your journey within our global law firm is filled with opportunities for growth and development within a culture of continuous feedback. Here’s what you can expect:

• Training and on-the-job development: We invest in your professional development. Expect comprehensive training that equips you with the skills needed to excel in your role. Learn from experienced colleagues and gain practical insights through hands-on experience.
• Pro Bono, Community and Diversity & Inclusion (D&I) opportunities: Beyond your daily tasks, we encourage you to contribute to Pro Bono, Community and D&I initiatives. Make a difference by using your skills to benefit our communities.
• Ambition for people, clients and communities: Our ambition extends beyond business success. We are equally committed to the growth and well-being of our people, clients and the broader community.
• Staying ahead: Anticipate challenges, adapt to changing technologies and look towards the next opportunity.

We are seeking a dynamic and capable Team Assistant who embodies our commitment to excellence. As a vital member of our team, you’ll contribute to the seamless operation of our Team Assistant Hubs and the wider Practice Group Support function. Here are the key characteristics we value:

• Previous administrative experience: Whilst not essential, having prior administrative experience within an office environment is an advantage. It demonstrates familiarity with office procedures and protocols.
• Client service excellence: You’re dedicated to providing an outstanding level of client service at all times. Your interactions with stakeholders and colleagues reflect our commitment to being professional and courteous.
• Proactive and positive attitude: As a Team Assistant, you approach tasks with enthusiasm. Your positivity contributes to a collaborative work environment.
• Effective communication and interpersonal skills: Clear communication is essential. You have the ability to convey information and build positive relationships both internally and externally.
• Initiative and commitment to deliver: You take ownership of your work and proactively seek solutions. Your commitment to delivering results ensures our team’s success.
• Organisational skills and prioritisation: Being organised and methodical is second nature to you. You efficiently manage your workload, ensuring tasks are completed accurately and on time.
• Quality awareness and risk management: You understand the importance of quality standards and risk mitigation. Attention to detail and adherence to guidelines are part of your work ethic.
• Flexibility and adaptability: Our fast-paced environment requires adaptability. You embrace change and adjust seamlessly to evolving priorities.
• Strong team ethic: Collaboration is at the heart of our success. You actively support colleagues, offering assistance where needed.
• IT proficiency: Basic IT skills are essential. Whether it’s managing emails, using office software to include Outlook, Teams and Copilot or navigating digital tools, you’re comfortable in the digital landscape.

As a Team Assistant, you play a pivotal role in supporting our Practice Groups and contributing to the overall success of our business. Your responsibilities span a diverse range of tasks, all aimed at delivering exceptional client service excellence and ensuring efficient operations. Here’s what you’ll be doing:

• File management: Opening and closing files, maintaining accurate records. Scheduling, archiving and managing deeds.
• Administrative support: Photocopying, printing and scanning tasks, collaborating with the Reprographics Team. Assisting with online cash management forms, liaising with the Finance Team.
• Travel coordination: Conducting research for train, flight and accommodation options.
• Document preparation: Preparing files and bundles, including indexing and creating e-bibles.
• Event support: Collaborating with PAs to organise marketing events. Assisting with name badge creation, client greetings and delegate materials.
• Document management: Profiling documents in iManage. Uploading files to data sites and creating hyperlinks.
• Ad hoc assistance: Retrieving land and property records from external websites. Booking internal meeting rooms, ensuring smooth coordination. Maintaining client contacts in the firm’s database. Providing additional support as needed across various tasks. Engaging with stakeholders to ensure expectations are met.

At Eversheds Sutherland, we provide benefits focused on looking after you: your development, your performance, your financial future and your health, as well as providing the opportunity to make a contribution to the world.

• We’re fair, transparent and equitable.
• We share in the success of the firm, reward alignment to our values, going above and beyond and your individual performance.
• We support flexible ways of working through our remote working policy and commitment to flexible, agile and hybrid ways of working.
• We support your health and performance through our dental, healthcare and wellness support.
• We support everything you are and all you bring through our powerful commitment to diversity and inclusion.
• We provide a platform for your career, whatever your ambitions through our structured professional and personal training, mentoring and development programs.
• We provide experience and opportunity through international and cross-function exposure.
• We provide an opportunity to give back through our pro bono work and community engagement.
• We help you plan ahead through retirement planning, insurance and assurance.

At Eversheds Sutherland, “Inclusive” is a core business value. We bring together different skillsets, global mindsets and approaches. We foster diversity of thought and the freedom to put ideas into action. We have an inherent respect for the individual. We have a strong belief in collaboration and teamwork. Sharing ideas, asking questions, solving challenges and meeting our clients’ goals: together.

We want all our people to thrive at work and reach their full potential and we work hard to continue to build a diverse and inclusive culture, monitor and report on our progress and impact, and develop our approach. This is reflected in our policies, systems and processes, and in our work with diversity membership organisations.

Many of our people work flexibly in some way and we are open to considering how we can accommodate flexible working arrangements alongside role requirements. If this is important to you, please talk to us about it during the recruitment process.

We want you to perform at your best during our recruitment process. If there is any adjustment or support you need, please contact us so we can discuss how we can best assist you.