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For Companies At a Glance
- Tasks: Support our CEO and manage office operations in a fast-paced environment.
- Company: Join EverHire, a rapidly growing recruitment startup with international reach.
- Benefits: Competitive salary, yearly bonuses, gym membership, and international travel opportunities.
- Other info: Flexible working hours with an early finish on Fridays and incentive holidays.
- Why this job: Be a key player in a dynamic team driving ambitious growth plans.
- Qualifications: Bachelor's degree, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 £ per year.
About Us
EverHire is one of the fastest growing start up recruitment businesses in Europe. Founded in late 2023 with £0 outside investment, the business has currently turned over £2.3 million and has grown operationally internationally to cover Sweden, Denmark, Norway and the United States. With offices in Loughton, Essex, UK and Stockholm, Sweden, we have been focused on growing our business in Sweden and our Stockholm office. We are now turning our attention to our UK office and growing our US business by hiring an additional 6 recruiters to work in our UK office. EverHire has ambitious growth plans and we will be opening offices in the US in the near future, with revenue set to grow to £12m+ annually.
The Role
We are currently seeking a highly motivated and organised office manager / PA to work closely with both our CEO Nicholas Thomas and our UK business. This is a dynamic position that requires someone who is adaptable, a fast learner and process driven. This position is critical to the growth of the business and you will be playing a key role in the growth.
Responsibilities:
- Executive Support: Manage the CEO's calendar, schedule appointments, and coordinate meetings. Prepare and organise documents, presentations, and reports for the CEO. Act as a point of contact between the CEO and internal/external stakeholders.
- Office Management: Oversee day-to-day office operations to ensure efficiency and a positive work environment. Maintain office supplies and equipment, anticipating needs and placing orders as necessary. Handle incoming calls, emails, and correspondence, prioritising and responding appropriately.
- Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the CEO and colleagues. Ensure seamless travel experiences by coordinating with relevant parties.
- Meeting Coordination: Plan and coordinate internal and external meetings, including logistics and agenda preparation. Attend meetings, take minutes, and follow up on action items to ensure timely completion. Create follow ups and ensure meetings set actions are completed.
- Finance: Assist with invoicing and banking. Manage expenses and expense reporting. Manage VAT receipts.
- Marketing: Manage social media accounts. Create marketing materials using Canva. Run email campaigns.
- Internal Recruitment: Create and publish job ads for internal recruitments. Complete first stage screenings.
Working Location: Sterling House, Langston Road, Loughton, Essex. Monday - Thursday WFH Friday. Working hours 08:00 - 17:00, however you will need to be available for urgent matters outside of working hours.
Requirements:
- Educated to Bachelor level or higher.
- Excellent written and verbal communication skills.
- Switched on and fast paced.
- Proficient in Microsoft Office suite, Canva, Xero, LinkedIn, LinkedIn Recruiter.
- Detail-oriented with a proactive and problem-solving mindset.
- Excellent interpersonal skills and the ability to build relationships with stakeholders.
Offered Package: £25,000 - £30,000 DOE. Yearly bonus dependant on experience (£1,000 - £5,000). Paid gym membership. Company iPhone. 20 days annual leave + bank holidays. Early finish Friday. 4 Incentive holidays per year. Opportunity to travel internationally supporting CEO.
EverHire is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Locations
Office Manager / PA in Essex, Loughton employer: EverHire
Contact Detail:
EverHire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA in Essex, Loughton
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you’re the perfect fit for the Office Manager/PA role. Highlight your organisational skills and adaptability – they’ll love that!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Office Manager / PA in Essex, Loughton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager / PA role. Highlight relevant experience and skills that match the job description, like your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for EverHire. Mention your adaptability and how you can contribute to the growth of the business.
Show Off Your Communication Skills: Since excellent written and verbal communication is key for this role, make sure your application is clear, concise, and free of errors. This is your first impression, so let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at EverHire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager/PA position. Familiarise yourself with the tasks mentioned in the job description, like managing the CEO's calendar and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As an Office Manager/PA, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Bring a portfolio if possible, showcasing your ability to create documents or presentations, as this will highlight your skills in action.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting schedules or dealing with last-minute changes. Think of scenarios where you've had to adapt quickly and be prepared to discuss your thought process and the outcomes.
✨Engage with the Company’s Vision
EverHire has ambitious growth plans, so it’s important to express your enthusiasm for their vision. Research the company’s recent developments and be ready to discuss how you can contribute to their goals. Showing that you align with their mission will set you apart from other candidates.