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For Companies At a Glance
- Tasks: Support our CEO and manage office operations while driving business growth.
- Company: Join EverHire, a fast-growing recruitment startup with international reach.
- Benefits: Competitive salary, yearly bonuses, gym membership, and international travel opportunities.
- Other info: Flexible working hours with a vibrant team culture and excellent career prospects.
- Why this job: Be a key player in a dynamic environment and help shape our future.
- Qualifications: Bachelor's degree, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 £ per year.
About Us
EverHire is one of the fastest growing start up recruitment businesses in Europe. Founded in late 2023 with £0 outside investment, the business has currently turned over £2.3 million and has grown operationally internationally to cover Sweden, Denmark, Norway and the United States. With offices in Loughton, Essex, UK and Stockholm, Sweden, we have been focused on growing our business in Sweden and our Stockholm office. We are now turning our attention to our UK office and growing our US business by hiring an additional 6 recruiters to work in our UK office. EverHire has ambitious growth plans and we will be opening offices in the US in the near future, with revenue set to grow to £12m+ annually.
The Role
We are currently seeking a highly motivated and organised office manager / PA to work closely with both our CEO Nicholas Thomas and our UK business. This is a dynamic position that requires someone who is adaptable, a fast learner and process driven. This position is critical to the growth of the business and you will be playing a key role in the growth.
Responsibilities:
- Executive Support: Manage the CEO's calendar, schedule appointments, and coordinate meetings. Prepare and organise documents, presentations, and reports for the CEO. Act as a point of contact between the CEO and internal/external stakeholders.
- Office Management: Oversee day-to-day office operations to ensure efficiency and a positive work environment. Maintain office supplies and equipment, anticipating needs and placing orders as necessary. Handle incoming calls, emails, and correspondence, prioritising and responding appropriately.
- Travel Coordination: Arrange travel itineraries, accommodations, and logistics for the CEO and colleagues. Ensure seamless travel experiences by coordinating with relevant parties.
- Meeting Coordination: Plan and coordinate internal and external meetings, including logistics and agenda preparation. Attend meetings, take minutes, and follow up on action items to ensure timely completion. Create follow ups and ensure meetings set actions are completed.
- Finance: Assist with invoicing and banking. Manage expenses and expense reporting. Manage VAT receipts.
- Marketing: Manage social media accounts. Create marketing materials using Canva. Run email campaigns.
- Internal Recruitment: Create and publish job ads for internal recruitments. Complete first stage screenings.
Working Location: Sterling House, Langston Road, Loughton, Essex. Monday - Thursday WFH Friday. Working hours 08:00 - 17:00, however you will need to be available for urgent matters outside of working hours.
Requirements:
- Educated to Bachelor level or higher
- Excellent written and verbal communication skills
- Switched on and fast paced
- Proficient in Microsoft Office suite, Canva, Xero, LinkedIn, LinkedIn Recruiter
- Detail-oriented with a proactive and problem-solving mindset.
- Excellent interpersonal skills and the ability to build relationships with stakeholders.
Offered Package:
- £25,000 - £30,000 DOE
- Yearly bonus dependant on experience (£1,000 - £5,000)
- Paid gym membership
- Company iPhone
- 20 days annual leave + bank holidays
- Early finish Friday
- 4 Incentive holidays per year
- Opportunity to travel internationally supporting CEO
EverHire is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Office Manager / PA in Chelmsford employer: EverHire
Contact Detail:
EverHire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA in Chelmsford
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We suggest practising common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. We recommend mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Office Manager / PA in Chelmsford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager / PA role. Highlight relevant experience and skills that match the job description, like your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for EverHire. Mention specific experiences that demonstrate your adaptability and problem-solving mindset.
Show Off Your Communication Skills: Since excellent communication is key for this role, ensure your written application is clear and concise. Avoid jargon and keep it professional yet friendly – we want to see your personality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at EverHire
✨Know Your Stuff
Before the interview, make sure you research EverHire thoroughly. Understand their growth trajectory, especially in Sweden and the US, and be ready to discuss how your skills as an Office Manager/PA can contribute to their ambitious plans.
✨Showcase Your Organisational Skills
Since this role is all about organisation, prepare examples of how you've successfully managed calendars, coordinated meetings, or handled office operations in the past. Be specific about the tools you used and the outcomes you achieved.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities. For instance, they might ask how you'd handle a scheduling conflict for the CEO. Think through potential scenarios beforehand and have clear, structured responses ready.
✨Demonstrate Your Communication Skills
As an Office Manager/PA, you'll need to communicate effectively with various stakeholders. During the interview, practice clear and concise communication. You could even prepare a brief presentation on how you would manage internal communications at EverHire.