Project Assistant - 12 Month FTC

Make the extraordinary, everlasting - with us. At Event Concept, we craft extraordinary experiences that leave a lasting impression — not just for our clients, but for our people too. We blend the big ideas of a creative agency with the meticulous execution of a production company, bringing bold, imaginative events to life. We’re collaborative, down‑to‑earth, and serious about delivering quality — all while finding time for lightness and fun. If you’re someone who’s curious, adaptable and excited to do meaningful work with a team that’s got your back, we’d love to hear from you.

About the Role

Our Project Assistants support the Project Management team across the planning and delivery of live events, helping with coordination, logistics, communication, and day‑to‑day project support while gaining hands‑on industry experience. This is a 12‑month placement with the possibility of a full‑time opportunity at the end of the contract.

Who are you?

• You must have a permanent right to work in the UK. We do not offer sponsorship or visa support.
• You’re currently studying towards an industry‑relevant qualification and are looking for a 12‑month placement to gain practical experience in the events industry, with the possibility of a full‑time opportunity at the end of the contract.
• You are genuinely passionate about our industry and see this as an opportunity to apply your learning in a real‑time environment.
• You’re a people person. You understand that collaborative relationships are at the core of every successful event.
• You’re passionate about events. You want to get into everything and are eager to learn.
• Sustainability matters to you. We’ve committed to our 2030 Pledge, and we’ll expect you to come on that journey with us.
• You’re a team player with an enthusiastic, can‑do attitude.
• You work quickly and efficiently, and spinning lots of plates does not faze you; you can remain calm under pressure.
• You’re a motivated self‑starter. We will guide and teach you, but we won’t spoon‑feed you, so you’ll need to turn up and be proactive in finding ways you can support the team.
• You’re efficient and understand the importance of reliability and teamwork.
• You understand that events are unpredictable, there are last‑minute changes and additions, and sometimes this means working until the job is done.

Responsibilities

• Working with a wider team to support our clients’ requirements, understanding and proactively seeking ways to get involved and add value.
• Learning from our Client Services team on how to manage and satisfy clients as the key to creating lasting partnerships, as part of the team, keeping our clients happy and updated is a key part of the job (that doesn’t always mean saying yes!).
• Learning from the wider business, including client services, production and creative.
• Assisting the wider team in completing projects to a specific schedule and within an agreed budget.
• Supporting the production of an initial creative concept as part of a team on larger projects.
• Liaising with external suppliers.
• Preparation of mood boards, floor plans, production schedules and visuals.
• Learning how to produce accurate floor plans in Vectorworks and ensuring they are up to date and filed correctly.
• Onsite support and delivery as part of a team. This can take the form of anything from liaising with clients to distributing candles!
• Utilising a CRM, working in collaboration with commercial teams (production/sales/marketing) to measure business enquiries and to track their progress through the sales pipeline.
• Attending internal pipelines meetings and proactively taking an interest in our sales pipeline and how we’re tracking against our revenue targets.
• Learning how to create accurate schedules and collaborating with our Event Operations, Logistics and Crewing teams to ensure that your schedules are accurate.
• Shadowing our Project Managers in pitching meetings and supporting with RFPs.
• Learning how to generate accurate RAMS and ensuring they are distributed to the right people at the right times.
• Understanding reconciliation on projects, costs are allocated and the importance of ensuring that additional charges to clients are communicated in a timely manner to the relevant internal stakeholders.

Process & Governance

We’re very focused on keeping our people, crew and clients safe at all times. You’ll be attending relevant training and always have an eye on our Health and Safety policies. Flagging anything that concerns you from a Health & Safety perspective and always asking for help if you need it. Following up with clients post‑event and encouraging them (where appropriate) to complete our client satisfaction surveys. Working with our internal teams to close out any issues raised as ‘not quite perfect’ post event. Internally we call these Non‑Conformities or NCR’s and they are an important part of helping us constantly improve our service levels.

What It’s Like at EC

At EC, we’re a team of doers, dreamers, and down‑to‑earth collaborators. We thrive on creativity, care deeply about the details, and always have each other’s backs. With hybrid working, generous time off, wellbeing support, and a culture that champions your voice, your growth, and your whole self, it’s more than just a job. It’s a place to thrive.