At a Glance
- Tasks: Support production teams in delivering extraordinary immersive experiences and manage various event coordination tasks.
- Company: Join the world's first immersive agency, known for creativity and innovation.
- Benefits: Flexible working days, creative environment, and potential for permanent role.
- Other info: Energetic atmosphere with opportunities to build your industry network.
- Why this job: Be part of a dynamic team creating unforgettable events and experiences.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
Location: London. Team members are asked to come into our office twice a week, the specific days will be flexible depending on when the production team needs you to come in. You are welcome to come to the office more than this, otherwise the remaining days during the week will be remote.
Working hours: 2-3 days per week
PT/ FT: Full Time
Scope for permanent role: Possible, depending on performance
About the Company: We are the world’s first immersive agency. We engage audiences to become part of the action, to interact on a deeper, more personalised level and to create a profound lifelong connection. We produce extraordinary experiences by championing the talent behind the world’s most unique events. Whether it’s public performances broadcast to millions or an exclusive, intimate escape, we bring the same award-winning creativity and production to everything we do. Very energetic and creative working environment, very adaptable and always changing.
About the Role: We have an opening for one Production internship. The role would sit within the production team for a three month period. There may also be some R&Rs as an executive assistant during the placement. The successful candidate must be able to manage their own time, work with their own initiative and be proactive. The role will be required to assist in the day to day running of the company and event coordination, with a vast and varied list of responsibilities. Main responsibility will be to provide support and assist the inhouse Head of Production and Producers.
Day to day roles may include, but are not exclusive to:
- To professionally support production(s) from pitching and development through to delivery on budget.
- Assist the inhouse Head of Production & Producers, as well as freelance Production teams on both pitches and live projects.
- Work in partnership with the Creative team to deliver outstanding, distinctive, multi-platform content by providing assistance in ways to realise creative ambitions within operational and financial parameters.
- Venue, talent & supplier research, raising POs, petty cash reconciliation, purchasing for live projects, database management, creating running orders, timelines and management of/assisting with onsite documentation.
- Onsite production support may include; crew logistics and accreditation, production office management, liaising with suppliers, petty cash / expenses management, artist/talent liaison, creative team support, and more!
- Understanding and protecting our process.
- Assist the team with background research ahead of new business meetings and creative presentations to specific requirements.
- Attend internal and client calls, taking minutes and circulating these post meetings.
- Keep up to date on advancements in the tech industry and report any findings back to the team.
- Day to day general admin support, where required.
- Manage and input into the supplier database to ensure this is up to date, building your own industry network.
- Contribute to and maintain a creative and collaborative culture.
We Need Someone Who Is/Has:
- The ability to work on strict deadlines is essential.
- The successful candidate must be able to manage their own time, work with their own initiative and be proactive.
- The role will involve getting stuck in and helping out with whatever is needed, and so a good attitude and work ethic is really important.
- Organisational and Microsoft Office skills are essential.
Project Coordinator employer: Event-Academy
As the world's first immersive agency, we offer a dynamic and creative work environment in London that fosters innovation and collaboration. Our flexible working model allows you to balance office and remote work, while our commitment to employee growth means you'll have opportunities to develop your skills and advance your career. Join us to be part of extraordinary experiences and a culture that champions creativity and adaptability.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up social media platforms like LinkedIn. The more connections we make, the better our chances of landing that Project Coordinator gig!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, be ready to discuss your organisational and Microsoft Office skills. We want to highlight how we can manage time effectively and tackle projects head-on.
✨Tip Number 3
Be proactive! If we see an opportunity, let’s not wait for it to come to us. Reach out to companies we admire, even if they’re not advertising roles. A friendly email expressing our interest can go a long way!
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets seen by the right people. Plus, we can tailor our approach to fit the unique vibe of the company, showing them we’re the perfect fit for their creative team.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Coordinator role. Highlight relevant experience and skills that match the job description, especially your organisational and Microsoft Office skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your passion for the immersive agency sector and explain why you're the perfect fit for this role. Don’t forget to mention your proactive attitude and ability to manage time effectively – we love that!
Show Off Your Creativity:Since we’re all about creativity, don’t be afraid to let your personality shine through in your application. Whether it’s a unique format or a creative way of presenting your experiences, show us how you think outside the box while still being professional.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our dynamic team at StudySmarter!
How to prepare for a job interview at Event-Academy
✨Know the Company Inside Out
Before your interview, take some time to research the agency's past projects and their unique approach to immersive experiences. Understanding their creative vision will help you align your answers with their values and demonstrate your genuine interest in the role.
✨Show Off Your Organisational Skills
As a Project Coordinator, you'll need to juggle multiple tasks. Prepare examples from your past experiences where you've successfully managed deadlines or coordinated events. This will showcase your ability to handle the responsibilities of the role effectively.
✨Be Proactive in Your Approach
During the interview, highlight instances where you've taken the initiative in previous roles. Whether it was suggesting improvements or stepping up during a project, showing that you're proactive will resonate well with the team looking for someone who can hit the ground running.
✨Ask Insightful Questions
Prepare thoughtful questions about the team's workflow, upcoming projects, or how they measure success in their productions. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your work style.
