At a Glance
- Tasks: Assist in delivering exciting events for top brands and clients.
- Company: A fresh, creative events agency with a focus on impactful experiences.
- Benefits: 24 days holiday, wellness days, team socials, and a supportive environment.
- Other info: Opportunity for permanent role and career growth in a fun, creative setting.
- Why this job: Join a dynamic team and dive into the vibrant world of events.
- Qualifications: Great communication skills and a passion for events are essential.
We are a full-service creative events agency that’s fresh on style, big on impact. We create, design and build, to deliver intriguing, impactful events, as effortlessly as possible for our clients. We’re boldly individual, always original, and refreshingly easy-going. And while our creative heads are in the clouds, our feet remain firmly on the ground, meaning our vision, passion and ideas are matched with focus, expertise, and flair.
ABOUT THE ROLE
We are looking for an outgoing, self-motivated, proactive and passionate Event Assistant ideally with at least 1 year previous experience in events but we are equally open to someone moving industries, or just starting out in their career. This role is to help deliver exciting and impactful events for our private, corporate and leading brand clients. You will be joining our close-knit team in London, supporting our Event Management team. The role will involve all aspects of event assistance, sourcing venues/caterers/entertainment etc, helping to develop creative concepts and pitches, liaising with suppliers, and assisting on the event itself at the highest standard possible from start to finish. You will also be working alongside our venue team to help run events in our own new event space.
You’ll typically work on the following kinds of events:
- Corporate summer and Christmas events
- Internal engagement events
- Press days, product launches and Premier parties
- Pop-ups / temporary installations
- Private parties, Bar/Bat Mitzvahs and weddings
- Conferences & meetings
RESPONSIBILITIES
As an Event Assistant, your main responsibilities include:
- Assisting the venue & events team with a high number of events
- Supporting the venue & event managers with logistical and administrative support
- Accompanying event managers to external events
- Assisting with creative decisions
- Helping to develop briefs into pitch presentations
- Research/source venues & suppliers that fit the budget & concept
- Helping to produce detailed proposals/budgets for events (to include (but not excluding) venues, catering, styling, production and staffing)
- Attending all meetings to act as a second point of contact where required
- Helping set up and dismantle events efficiently through to completion
- Ensure excellent customer service quality is always delivered
WE NEED SOMEONE WHO IS/HAS:
- A great communicator with people of all levels, possessing excellent customer service skills.
- A passion for events, a willingness to learn and a desire to succeed
- Creative and the ability & or desire to think outside the box
- A do-er, a yes person, proactive by nature
- Able to work in a calm and organised manner when under the pressure of tight deadlines and clients’ demands, with a desire to go the extra mile.
- Well-organised, fast-paced, fun, creative, outgoing and happy to work as part of a small team and on your own and can use initiative.
- The intellectual capability to help develop credible, client focused solutions to client briefs
BENEFITS (applicable to full-time permanent employees)
- Starting from 24 days holiday plus Bank Holidays per year
- An extra day of annual leave for every year at the company past two years, up to 28
- 1 wellness/duvet day per year
- Extra day off on your Birthday
- Pension scheme
- Discretionary company & personal performance bonus
- Regular team socials
- Bi-Annual team offsites/away-stay
- Healthy office snacks
- Supportive team in a creative environment
A passion & enthusiasm to learn about the events industry and the desire dive into our wonderful crazy fulfilling world! Basic knowledge of production, including working with internal or external production teams is preferred, but not essential. Good client facing skills and the ability to develop relationships. Understanding or budget and project management skills. Passion for styling and creative event design experience. Computer savvy: confident in MS Office – Word, Excel and PowerPoint are essential. Knowledge of CAD, Sketch-up and any other design package is a bonus. Outstanding written and spoken communication skills with an innate attention to detail. Excellent organisational skills; Ability to juggle multiple projects simultaneously and under pressure. Problem solver and a keen head for logistics. A can-do attitude with a desire to learn and grow in a supporting team.
Events Assistant, Agency employer: Event-Academy
Join our vibrant creative agency in London as an Events Assistant, where you'll be part of a close-knit team dedicated to delivering impactful events for prestigious clients. We offer a supportive work culture that encourages creativity and personal growth, with benefits including generous holiday allowances, wellness days, and regular team socials. This role not only provides hands-on experience in the exciting world of events but also opens doors for potential permanent positions for those who excel.
StudySmarter Expert Advice🤫
We think this is how you could land Events Assistant, Agency
✨Tip Number 1
Network like a pro! Attend industry events, workshops, or even casual meet-ups. The more people you know in the events world, the better your chances of landing that dream role. Plus, it’s a great way to learn from others and get insider tips!
✨Tip Number 2
Show off your creativity! When you’re at interviews or networking events, don’t just talk about your experience—bring along a portfolio or examples of past events you’ve worked on. This will help you stand out and show that you’re ready to dive into the creative side of things.
✨Tip Number 3
Be proactive! If you see an event you’d love to work on, reach out to the agency directly. Express your enthusiasm and ask if they need any extra hands. Sometimes, showing initiative can lead to unexpected opportunities!
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for passionate individuals who want to join our team. Keep an eye on our job listings and make sure your application reflects your personality and passion for events!
We think you need these skills to ace Events Assistant, Agency
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for the events industry shine through. Share any relevant experiences or projects that highlight your love for creating memorable events. We want to see that you’re excited about the role!
Tailor Your Application:Make sure to customise your CV and cover letter to match the job description. Highlight your skills and experiences that align with what we’re looking for in an Event Assistant. This shows us you’ve done your homework and are genuinely interested in joining our team.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that’s easy to read, so make sure your key points stand out!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re tech-savvy and know how to follow instructions!
How to prepare for a job interview at Event-Academy
✨Know Your Events
Familiarise yourself with different types of events, especially those mentioned in the job description. Be ready to discuss your favourite events and why they stood out to you. This shows your passion for the industry and helps you connect with the interviewers.
✨Show Off Your Communication Skills
As an Event Assistant, communication is key. Practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in past roles or experiences, especially in high-pressure situations.
✨Be Proactive and Creative
Think of creative ideas for events that could align with the agency's style. Bring a few concepts to the interview to demonstrate your proactive nature and ability to think outside the box. This will impress the interviewers and show your enthusiasm for the role.
✨Prepare Questions
Have a list of thoughtful questions ready to ask at the end of the interview. Inquire about the team dynamics, upcoming projects, or how success is measured in the role. This not only shows your interest but also helps you gauge if the company is the right fit for you.
