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- Tasks: Manage inventory, support sales, and coordinate with warehouses for order fulfillment.
- Company: Join a leading beauty brand at Eve Lom London headquarters.
- Benefits: Enjoy a hybrid work schedule with remote options and a dynamic team environment.
- Why this job: Perfect for those who thrive in fast-paced settings and want to grow in the beauty industry.
- Qualifications: 1+ years in operations or sales; a degree is preferred, Mandarin is a plus.
- Other info: Collaborate with cross-functional teams and develop strong virtual relationships.
The predicted salary is between 28800 - 43200 £ per year.
Responsibilities will include, but not be limited to :
- Monitor stock levels in multiple warehouses as the gatekeeper to the inventory for incoming sales orders, watching for incoming production po’s and shipments when needed to fulfill open sales orders and backorders
- Assist NA sales team with EDI 850/860, ASN/UCC requirements, UPC and Pricing discrepancies, Routing and Bill of Lading requirements.
- Coordinates order level inventory allocation to meet and balance customer demands in times of tight supply.
- Provides sales support such as seasonal order forms, door count matrix, account setup (ERP/EDI), and account operational compliance requirements.
- Creation of item codes in ordering system
- Working closely with company warehouses to ensure speedy turnaround on conversions of stock, order fulfilment etc.
- Maintain constant communication with regions to assist in helping to materialize their opportunity trackers
- Have weekly meetings with all regions to successfully accomplish above tasks in a timely manner.
- Weekly reporting of stock positions, flagging low stock or out of stocks.
- Assist in updating skus and pricing for retailer, wholesaler specific accounts for all regions as needed.
- Assist in collecting and maintaining accurate forecast data for all regions.
PREFERRED SKILLS
- Requires strong interpersonal and customer service skills and the ability to build positive/effective business partnerships
- Requires good communication skills; written and verbal
- Ability to work with cross functional teams
- Must be highly organized and possess a strong level of administrative ability to effectively manage workload
- Must be proficient in Microsoft Word, Excel, Powerpoint and Outlook, previous experience in Navision/Business Central and/or other sales related software is preferred
- Must be able to prioritize competing tasks and to meet deadlines
- Expert conducting business in virtual settings via Zoom, Teams and ability to develop strong working relationships with remotely based teams
- Ability to work collaboratively in an evolving, fast-paced environment
- Growth mindset for development and future positions
QUALIFICATIONS AND EDUCATION REQUIREMENTS
- Minimum 1 years’ experience operations or sales in a similar role; preferably in the beauty industry
- Bachelor’s degree or equivalent in experience
- Mandarin speaking is preferred, but not required
Reporting Structure:
Direct report to the Director of Operations
Location & Schedule:
Hybrid Schedule:
In-office: 3 days per week (Tuesdays – Thursdays)
Remote: Mondays & Fridays
Based in Eve Lom London headquarters
Operations Coordinator employer: EVE LOM
Contact Detail:
EVE LOM Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarize yourself with inventory management systems and EDI processes, as these are crucial for the Operations Coordinator role. Understanding how to monitor stock levels and manage sales orders will give you a significant advantage.
✨Tip Number 2
Highlight your experience in customer service and building business partnerships. This role requires strong interpersonal skills, so be ready to discuss examples of how you've successfully collaborated with teams or clients in the past.
✨Tip Number 3
Prepare to demonstrate your organizational skills and ability to prioritize tasks. The fast-paced environment means you'll need to show that you can handle multiple responsibilities effectively, especially during tight supply situations.
✨Tip Number 4
Since this position involves regular communication with various regions, practice your virtual communication skills. Being proficient in tools like Zoom and Teams will help you stand out, especially if you can showcase your ability to build relationships remotely.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights relevant experience in operations or sales, especially in the beauty industry. Use keywords from the job description to demonstrate that you meet the qualifications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong interpersonal and customer service skills. Mention specific examples of how you've successfully managed inventory or supported sales teams in previous roles.
Highlight Technical Proficiency: Emphasize your proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. If you have experience with Navision/Business Central or other sales-related software, be sure to include that as well.
Showcase Communication Skills: Since good communication skills are essential for this role, provide examples of how you've effectively communicated with cross-functional teams or built relationships in virtual settings.
How to prepare for a job interview at EVE LOM
✨Showcase Your Organizational Skills
As an Operations Coordinator, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the workload effectively.
✨Communicate Clearly and Effectively
Strong communication skills are essential for this role. Practice articulating your thoughts clearly, both verbally and in writing. Be ready to discuss how you've collaborated with cross-functional teams in the past.
✨Familiarize Yourself with Relevant Software
Since proficiency in Microsoft Office and experience with sales-related software like Navision/Business Central is preferred, make sure to brush up on these tools. Be prepared to discuss how you've used similar software in previous roles.
✨Demonstrate a Growth Mindset
The company values a growth mindset. Be ready to share instances where you've embraced challenges or learned from setbacks. This will show your potential for development and adaptability in a fast-paced environment.
