Accounts Receivable Specialist

Evan Evans Tours, 258 Vauxhall Bridge Road London SW1V 1BS, U.K.

Reporting to Head of Finance

Additional Key Relationships: Head of Finance, Finance Department, Sales Department, Wider EE stakeholders

Direct Reports: None

The Role

We are seeking an organised and detail-oriented Accounts Receivable/Credit Control to support our finance team with the timely and accurate processing of all accounts payable function (verifying and confirming invoices and managing the credit control aspect). The ideal candidate will handle a high volume of invoices, ensure proper approvals and documentation, and assist in reconciling client accounts. This role is essential to maintaining strong relationships with partners and ensuring the company’s sales ledger operations run smoothly. We send out approx. 200 Sales invoices p.m where a busy period can cover 30,000 guest transactions which will need to be verified and checked for corrected prices, discounts and appropriate commission rates applied therefore strong excel skills are required to build/maintain processes to help confirm this information (with support from Head of Finance). Understanding our product portfolio and the commercial relationships agreed by our Sales function. This is an exciting role for an individual that has an interest in business administration and has potential to grow into a revenue analysis/commercial review type role.

Main Duties

• Invoice creation: Review, verify, and send to sales invoices in a timely manner, ensuring accuracy.
• Cash Receipt Matching: Book in received payments to Prio, reconciliation of outstanding balances.
• Daily Accounts Receivable Tasks: Monitor the accounts inbox, organise and prioritise invoices, match purchase orders to invoices and helping to verify cost based on booking data for Accounts Payable.
• Team Collaboration: Collaborate closely with other departments, ensuring seamless communication and resolution of any accounts payable issues or approvals required.
• Teamwork: Work closely within the finance team to support the efficient processing of accounts payable tasks and ensure alignment on financial priorities and deadlines.
• Documentation & Record Keeping: Maintain organised records of invoices (where needed), payments, and relevant documents, ensuring they are properly archived.
• Communication with Clients: Act as the primary point of contact for client finance queries, confirming banking details, handling disputes, ensuring client details are up to date.
• In time making general ledger postings: Accurately post entries to the general ledger, coding invoices to appropriate expense accounts and develop BI reporting on Sales. Ad-hoc cost reporting as and when necessary.