At a Glance
- Tasks: Support recruitment processes and enhance candidate experiences using digital tools.
- Company: Join EMBL-EBI, a leader in biological data analysis and innovation.
- Benefits: Enjoy flexible working, generous leave, and comprehensive health insurance.
- Other info: Collaborative culture with opportunities for professional growth and development.
- Why this job: Make a meaningful impact in science while developing your career in HR.
- Qualifications: A levels or equivalent, customer service skills, and experience with ATS.
The predicted salary is between 30000 - 40000 € per year.
Your role The Talent Acquisition Administrator plays a key role in delivering a seamless, high-quality candidate and hiring manager experience. You will provide essential day-to-day administrative and operational support, helping to streamline recruitment processes and ensure timely, efficient delivery of TA services. By embracing digital tools and AI-enabled practices, you’ll contribute to modernising the team’s operations — allowing our Partners to focus on strategic hiring and candidate engagement. This is an excellent opportunity for someone with a growth mindset, strong attention to detail, and a passion for people operations within an international, mission-driven organisation.
Main duties and responsibilities:
- Maintain job requisitions and recruitment workflows within Workday (our Applicant Tracking System).
- Manage the EMBL-EBI Talent Acquisition shared inbox, providing timely and professional responses to candidates and hiring managers.
- Allocate and monitor Workday cases, ensuring service level agreements (SLAs) are consistently met.
- Publish job postings, including targeted advertisements and internal vacancy notices.
- Coordinate interview scheduling (both virtual and on-site) and liaise with hiring teams to confirm logistics.
- Communicate with candidates throughout the hiring process to ensure an excellent candidate experience.
- Support candidate travel arrangements, including booking flights and accommodation.
- Assist with social media recruitment marketing and other employer branding initiatives.
- Perform general administrative tasks such as document management, processing travel claims and invoices.
- Prepare reports and assist with recruitment analytics or research projects to support continuous improvement initiatives.
You have:
- Secondary school education - A levels (or equivalent)
- Experience gained in a Talent Acquisition Administrative position
- Excellent customer service skills
- The ability to plan and prioritise work
- Ability to draft professional correspondence to hiring teams and applicants
- Experience using an Applicant Tracking System (ATS)
- Social media marketing skills
- Travel booking experience
- Ability to work with people from diverse cultural backgrounds
You may also have:
- A degree in Human Resources, Business/Public Administration or related field
- Experience gained in another area of Human Resources
- Workday Recruiting experience
Contract length: 3 years (renewable to maximum of 9 years)
We are committed to open and fair recruitment practices. We would like to be transparent that internal candidates with relevant experience will be prioritised for consideration and assessment. We welcome applications from all qualified candidates and will ensure a fair and objective selection process.
Why join us:
- Do something meaningful: At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.
- Join a culture of innovation: We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.
- Enjoy lots of benefits: Financial incentives: Monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances. Flexible working arrangements - including hybrid working patterns. Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover). Generous time off: 30 days annual leave per year, in addition public holidays. Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely). Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances.
What else you need to know:
- EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
- Diversity and inclusion: At EMBL, we believe that diverse teams drive innovation and scientific excellence. We encourage applications from candidates of all genders, identities, nationalities and/or any other diverse backgrounds.
How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.
Closing Date: 30/05/2026
Talent Acquisition Administrator employer: European Molecular Biology Laboratory
At EMBL-EBI, we pride ourselves on being an exceptional employer, offering a collaborative and inclusive work culture that empowers our employees to thrive. Located on the picturesque Wellcome Genome Campus in Cambridgeshire, we provide meaningful opportunities for professional growth while contributing to groundbreaking scientific advancements. With generous benefits, flexible working arrangements, and a commitment to diversity, joining our team means becoming part of a mission-driven organisation dedicated to making a positive impact on global health and biodiversity.
Contact Detail:
European Molecular Biology Laboratory Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Talent Acquisition Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and engage on social media. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, and think about how your skills align with what they’re looking for. This will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online resources to refine your answers. The more comfortable you are speaking about your experiences, the more confident you'll feel during the real deal.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your interest in the position.
We think you need these skills to ace Talent Acquisition Administrator
Some tips for your application 🫡
Craft a Tailored Cover Letter:When applying for the Talent Acquisition Administrator role, make sure your cover letter speaks directly to the job description. Highlight your experience in talent acquisition and how you can enhance the candidate experience at EMBL-EBI.
Showcase Your Attention to Detail:In your CV and cover letter, demonstrate your strong attention to detail. Mention specific examples where you've successfully managed recruitment workflows or administrative tasks, as this is crucial for the role.
Use Clear and Professional Language:Keep your language clear and professional throughout your application. This reflects your ability to draft correspondence with hiring teams and candidates, which is a key part of the job.
Apply Through Our Website:Don’t forget to submit your application through our online system! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing applications come in directly from our website!
How to prepare for a job interview at European Molecular Biology Laboratory
✨Know Your Tools
Familiarise yourself with Workday and any other Applicant Tracking Systems you might encounter. Being able to discuss how you've used these tools in previous roles will show your readiness to hit the ground running.
✨Showcase Your Customer Service Skills
Prepare examples of how you've provided excellent customer service in past roles. This is crucial for a Talent Acquisition Administrator, as you'll be interacting with candidates and hiring managers regularly.
✨Be Ready to Discuss Recruitment Processes
Brush up on the recruitment lifecycle and be prepared to discuss how you can streamline processes. Highlight any experience you have with scheduling interviews and managing candidate communications.
✨Emphasise Your Attention to Detail
Since this role requires strong attention to detail, come prepared with examples that demonstrate your ability to manage multiple tasks accurately. Mention any specific instances where your attention to detail made a difference in your work.
