Partnership Officer – Strategic Partnerships in London

About The European Climate Foundation

The European Climate Foundation (ECF) is a major philanthropic initiative working to help tackle the climate crisis by fostering the development of a net-zero emission society at the national, European and global level. We deploy strategic grantmaking to support more than 800 partner organisations to carry out activities that drive urgent and ambitious policy in support of the objectives of the Paris Agreement, contribute to the public debate on climate action and help deliver a socially responsible transition to a net-zero economy and sustainable society in Europe and around the world.

Context of the role

The ECF Strategic Partnerships team oversees fundraising and relationships with the ECF's funding partners. We advise current and new donors for effective philanthropic investment in the ECF climate network, and we guide ECF's programmatic and operational teams on building strong funding partnerships. We are looking for a motivated and enthusiastic professional to support the team's engagement and stewardship of existing and new funding partners. Maternity cover - 9 months.

Key responsibilities

• Support on Donor Stewardship and Relationship Management
  • Providing structured operational and coordination support to Relationship Managers to enable high-quality stewardship and effective management of donor and prospect relationships.
  • Supporting Relationship Managers in the planning and coordination of prospect and donor engagement and stewardship activities across the full donor lifecycle, including meetings, reporting, renewals, and engagement touchpoints.
  • Assisting with the development and upkeep of prospect and donor engagement and stewardship plans, ensuring key milestones (meetings, reports, events, communications) are tracked and delivered on time.
  • Acting as a coordination point between Relationship Managers and internal teams (programmes, finance, legal, communications) to ensure smooth delivery of donor commitments, stewardship obligations, and information to support prospect engagement.
• Administration
  • Supporting the planning and execution of fundraising meetings, including logistics coordination and on-site assistance.
  • Coordinating donor meetings and convenings, including support in agenda preparation, note-taking, follow-up actions.
  • Providing high-quality administrative support to the Executive Director, including proactive diary management, meeting coordination, and travel planning.
  • Leading the coordination and enhancement of the SP team intranet site, ensuring content is current, relevant, and strategically aligned with organizational goals.
  • Developing and implementing an optimised team filing structure and information architecture to support efficient information retrieval and collaboration.
  • Managing complex travel arrangements and bookings for team events, ensuring all logistical details are handled efficiently.
  • Organizing and coordinating meeting arrangements for senior internal and external stakeholders, ensuring alignment with organizational priorities.
  • Managing shared mailboxes and communication tools for the team, ensuring prompt follow-up and regular organisation and archiving in compliance with data retention policies.
  • Managing a schedule of team meetings and providing other ad hoc administrative support to the team as needed.
• Database Management
  • Managing donor and partner databases with a focus on data integrity, compliance, confidentiality, and taxonomy consistency.
  • Overseeing the daily management of donor and partner databases, ensuring data is entered accurately and maintained consistently across all records.
  • Implementing and enforcing data integrity standards, ensuring all information is accurate, up-to-date, and complies with organizational and legal requirements for data privacy and confidentiality.
• Communication and Correspondence
  • Preparing emails, letters, reports, and other communication materials for internal and external stakeholders.
  • Preparing material for fundraising meetings as well as donor- and prospect-facing material (concept notes, PowerPoint presentations etc).
• Research and Analysis
  • Conducting in-depth research on potential donors, partners, and industry trends, proactively identifying opportunities for engagement.
  • Preparing detailed reports and strategic summaries to inform fundraising strategies and initiatives.
  • Providing insights through trend analysis and reporting to support the development of fundraising strategies and initiatives.
• Finance
  • Assisting in budget tracking, expense reconciliation, and financial reporting, ensuring accuracy and compliance with organizational policies.

Experience and competencies

• A genuine interest in the mission and values of the ECF.
• 2+ years' experience in administration or project management, ideally in a fundraising team.
• Experience in and a desire to support donor stewardship, reporting, or relationship management processes in a fundraising, partnerships, or grant-making environment.
• Experience in creating and maintaining accurate and compliant records for large organizations, ensuring data integrity and confidentiality.
• Proven ability to develop and implement standard operating procedures for administrative tasks, enhancing consistency and efficiency across teams.
• In-depth knowledge of managing donor and partner databases with a focus on data integrity, compliance, and confidentiality.
• Detail-oriented with excellent organizational, analytical and interpersonal skills.
• Experience conducting in-depth research on potential donors, partners, and industry trends, preparing detailed reports and strategic summaries to inform fundraising strategies.
• Experience in managing content calendars for regular donor communications, ensuring timely and strategic delivery of newsletters, annual reports, and stewardship materials.
• Experience of Salesforce is appreciated.

What we offer

• The unique opportunity to work as part of a highly dynamic, small group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• A flexible work environment and a space to develop and challenge yourself.
• A fixed-term contract of 9 months.

Location

London, Paris or the Hague. Flexible hybrid working arrangements with a minimum of 2 days per week in the office.

Working permits/VISA are required in order to apply for one of the aforementioned locations.

Start date

As soon as possible.

How to apply

Deadline Monday the 9th of March. Please combine your motivation letter and CV in English in one document before uploading it. All applications will be treated confidentially. We will store your information in our internal database unless you specifically request otherwise.