Research Management Officer

The Research Management Office (RMO) at EMBL-EBI provides a high level of scientific administrative support to the EMBL-EBI faculty responsible for delivering the data services. These services are used by millions of people globally and are the backbone of molecular biology research. The data services teams are large, with complex funding portfolios that require careful management, provided by the RMO and the Service Team leads.

Your role as a Research Management Officer will be responsible for portfolio management in the Macro Structures Chemistry & Bioimaging Section (MSCB), reporting to the Section Head (Sameer Velankar). You will assist the Service Team Leaders with the planning and coordination of external grants applications, plus the overall scientific and grants management to ensure effective overall scientific management within projects and teams. The funding portfolios of many EMBL-EBI services consist of EMBL member state (institutional) funding and grants awarded from biomedical research funders, most typically in collaboration with international delivery partners.

The Research Management Officer role will provide an exciting opportunity to develop skills in various areas, including expanding your knowledge of data services and how they operate, the international funding landscape, grants management, and financial forecasting. The nature of the role is suited to someone with an entrepreneurial spirit, who can identify how best to assist their teams, and who is interested in identifying and solving complex problems.

While your primary day-to-day responsibility will reside with the Team Leaders you support, we strive to ensure our services and processes are consistent and efficient across the entire EMBL-EBI Services. Therefore you will be expected to liaise closely with your RMO colleagues to develop RMO-wide best practices and share learning experiences to ensure contextual knowledge is widely known. This part of the role is under the responsibility of the Research Management Office Lead who coordinates the RMO team; it is possible that as part of this pan-RMO service you will on occasion need to work with other EMBL-EBI Service Teams or projects.

As a Research Management Officer, the main activities you will be involved in are:

• Supporting the management of the ongoing activities and reporting for existing externally funded grants, and other funding bodies, in coordination with the EBI and EMBL grants offices.
• Monitoring the internal and external budgets and staffing of the teams, for example by producing reports and analyses.
• Assistance in the organisation, planning and preparation of grant applications to relevant funding agencies.
• Arranging and planning strategic and project-related internal meetings for the teams, with assistance from the section administrators - as required.
• Supporting aspects of organising and planning relevant external events such as scientific advisory board meetings, as required.
• Where required, providing project management support for externally funded projects.
• Assisting in the preparation of written documents such as publications, press releases and other external communication when requested.
• Knowledge sharing with and supporting your colleagues in the Research Management Office.
• Helping to improve research management processes, for example by writing up processes and investigating new tools where necessary.

• Undergraduate degree in the life sciences or other subject area that is relevant to the remit of EMBL-EBI.
• Demonstrable experience that is relevant to writing grants and reports.
• A high degree of ability in handling numerical or financial data and demonstrated attention to detail.
• Good organisational skills, the ability to prioritise different tasks and to manage your own workload.
• The ability to handle confidential information with diplomacy and tact.
• A high level of independent working and initiative.
• Excellent written English language skills.
• Excellent interpersonal and communication skills.

• A Ph.D. or Masters relevant to work undertaken at EMBL-EBI, or equivalent work experience in a scientific or technical environment.
• Previous experience in a service or support role.
• Experience in coordinating complex tasks or projects across a team or a number of partners.

Contract length: 3 years, renewable to a maximum of 9 years.

Salary: Grade 5, monthly salary from £3,229.13 plus financial allowances based on family circumstances. Excluding pension and insurance contributions.

At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.

We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.

• Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
• Flexible working arrangements - including hybrid working patterns.
• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover).
• Generous time off: 30 days annual leave per year, in addition public holidays.
• Relocation package including installation grant (if required).
• Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).
• Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances.
• Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

For detailed information please visit our employee benefits page.

• International applicants: We recruit internationally and successful candidates are offered visa exemptions.
• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes.
• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.

To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date: 14/06/2025