At a Glance
- Tasks: Support managers with admin tasks, travel planning, and event organisation.
- Company: Join a dynamic team in a leading financial institution.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunity to grow in a multicultural environment with diverse responsibilities.
- Why this job: Perfect for those who love organisation and want to make an impact.
- Qualifications: Strong communication skills and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Assistant is responsible for providing administrative and secretarial support to allocated managers. The role is responsible for the smooth running of the team travel planning and expenses, assists in the organisation of departmental events and meetings.
Accountabilities and Responsibilities:
- Provide secretarial and administrative support to team/department.
- Provide secretarial cover during absences and provide handover notes to ensure a smooth transition.
- Allocating, collating and submitting weekly OpsCom/SBIC comments in a timely manner and preparing and organising OpsCom and Board documents for the Director/Specialists when they are required to attend.
- Arrange internal and external meetings and conference calls, receiving visitors ensuring that each meeting is seamlessly executed.
- Making hotel/travel arrangements, itineraries and arranging visas.
- Handling Impact Teams’ expense claims relating to travel, hospitality, following up on reimbursement and monitoring corporate card bills to ensure all costs are recovered in a timely manner.
- Maintain comprehensive filing in various hard copy and electronic systems and archiving for Managers’/team to ensure instant retrieval of documents.
- Coordinate the logistics and catering arrangements for signing events on behalf of the operation leader at the HQ ensuring events are well organised.
- Support Bankers (OL’s) on Opscom and Board submissions ensuring all documents required are available.
- Correspondence – obtaining the appropriate sign off.
- Proof, produce and edit documents as per the direction of the Line Manager.
- Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting.
Knowledge, Skills, Experience and Qualifications:
- Academic Qualifications: Secondary/High School Education. A recognised secretarial qualification would be useful, but is not essential. Fluent English, with excellent written and oral communication skills.
- Experience/Knowledge: Secretarial and administrative experience essential. Good organisational skills, proactive and flexible attitude to work essential. Ability to prioritise own work and to work on own initiative. Good communications skills, including pleasant and efficient telephone manner. Attention to detail and eye for accuracy. Ability to cope well under pressure. Ability to build effective working relationships with clients and colleagues in a multicultural environment. Conscientious, reliable and flexible with a professional and helpful attitude. Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts. Willing to work overtime as and when required, sometimes at short notice. Ability to multi-task while remaining calm and professional and a capacity for hard work. Excellent interpersonal manner, including tact and diplomacy. Ability to exercise judgment on and deal discretely with confidential/sensitive information and data. Ability to take on responsibility. Knowledge of SAP is an advantage. Excellent time-keeper.
Data & Vendor Operations Coordinator employer: European Bank for Reconstruction and Development
As a Data & Vendor Operations Coordinator, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. Our company offers comprehensive benefits, including flexible working arrangements and opportunities for skill development, ensuring that you can balance your personal and professional life while contributing to meaningful projects. Located in a vibrant area, we foster a culture of inclusivity and innovation, making it an excellent place for those seeking a rewarding career path.
Contact Details:
European Bank for Reconstruction and Development Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Data & Vendor Operations Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Data & Vendor Operations Coordinator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're not just another candidate, but the right fit for their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to administrative support and organisational skills. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join us. Plus, it shows you're proactive and serious about landing that Data & Vendor Operations Coordinator gig!
We think you need these skills to ace Data & Vendor Operations Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Data & Vendor Operations Coordinator role. Highlight your secretarial and administrative experience, and don’t forget to mention any relevant qualifications or skills that show you can handle the tasks listed in the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed similar responsibilities in the past, like organising meetings or handling travel arrangements.
Show Off Your Communication Skills:Since this role requires excellent written and oral communication skills, make sure your application is clear, concise, and free of errors. This is your opportunity to demonstrate your attention to detail and professionalism right from the start!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see all the other amazing opportunities we have at StudySmarter!
How to prepare for a job interview at European Bank for Reconstruction and Development
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Data & Vendor Operations Coordinator. Familiarise yourself with tasks like travel planning, expense management, and document preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, be ready to share examples from your past experiences where you've successfully managed multiple tasks or projects. Think about times when you coordinated events or handled complex schedules, and explain how you kept everything running smoothly.
✨Communicate Clearly and Confidently
Fluent English and strong communication skills are key for this job. Practice articulating your thoughts clearly and confidently. You might even want to prepare answers to common interview questions, focusing on how you can effectively communicate in a multicultural environment.
✨Demonstrate Your Flexibility and Proactivity
Employers love candidates who can adapt to changing situations. Be prepared to discuss instances where you've had to be flexible or proactive in your previous roles. Highlight your ability to prioritise tasks and manage your time effectively, especially under pressure.
