At a Glance
- Tasks: Support managers with admin tasks, travel planning, and event organisation.
- Company: Join a dynamic team in a leading financial institution.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunity to build relationships in a multicultural environment.
- Why this job: Perfect for those who thrive in fast-paced settings and love multitasking.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Assistant is responsible for providing administrative and secretarial support to allocated managers. The role is responsible for the smooth running of the team travel planning and expenses, assists in the organisation of departmental events and meetings.
Accountabilities and Responsibilities:
- Provide secretarial and administrative support to team/department.
- Provide secretarial cover during absences and provide handover notes to ensure a smooth transition.
- Allocating, collating and submitting weekly OpsCom/SBIC comments in a timely manner and preparing and organising OpsCom and Board documents for the Director/Specialists when they are required to attend.
- Arrange internal and external meetings and conference calls, receiving visitors ensuring that each meeting is seamlessly executed.
- Making hotel/travel arrangements, itineraries and arranging visas.
- Handling Impact Teams’ expense claims relating to travel, hospitality, following up on reimbursement and monitoring corporate card bills to ensure all costs are recovered in a timely manner.
- Maintain comprehensive filing in various hard copy and electronic systems and archiving for Managers’/team to ensure instant retrieval of documents.
- Coordinate the logistics and catering arrangements for signing events on behalf of the operation leader at the HQ ensuring events are well organised.
- Support Bankers (OL’s) on Opscom and Board submissions ensuring all documents required are available.
- Correspondence – obtaining the appropriate sign off.
- Proof, produce and edit documents as per the direction of the Line Manager.
- Conduct ad-hoc or specific tasks assigned by Line Manager which may be related amongst others to pipeline or reporting.
Knowledge, Skills, Experience and Qualifications:
- Academic Qualifications: Secondary/High School Education. A recognised secretarial qualification would be useful, but is not essential.
- Fluent English, with excellent written and oral communication skills.
- Experience/Knowledge: Secretarial and administrative experience essential. Good organisational skills, proactive and flexible attitude to work essential. Ability to prioritise own work and to work on own initiative. Good communications skills, including pleasant and efficient telephone manner. Attention to detail and eye for accuracy. Ability to cope well under pressure. Ability to build effective working relationships with clients and colleagues in a multicultural environment. Conscientious, reliable and flexible with a professional and helpful attitude. Strong team player, with the ability to work highly efficiently and cheerfully and to handle simultaneous assignments involving a wide range of bank-wide contacts. Willing to work overtime as and when required, sometimes at short notice. Ability to multi-task while remaining calm and professional and a capacity for hard work. Excellent interpersonal manner, including tact and diplomacy. Ability to exercise judgment on and deal discretely with confidential/sensitive information and data. Ability to take on responsibility. Knowledge of SAP is an advantage. Excellent time-keeper.
Data Vendor Manager employer: European Bank for Reconstruction and Development
As a Data Vendor Manager at our esteemed organisation, you will thrive in a dynamic work culture that prioritises collaboration and innovation. We offer competitive benefits, including flexible working arrangements and opportunities for professional development, ensuring that you can grow your career while enjoying a healthy work-life balance. Located in a vibrant area, our office provides a supportive environment where your contributions are valued, making it an excellent place to build a meaningful and rewarding career.
Contact Details:
European Bank for Reconstruction and Development Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Data Vendor Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Data Vendor Manager role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your secretarial and administrative skills. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing familiar names when we’re reviewing candidates for the Data Vendor Manager position.
We think you need these skills to ace Data Vendor Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Data Vendor Manager role. Highlight your secretarial and administrative experience, and don’t forget to showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your proactive attitude and ability to handle multiple tasks – we love a good multitasker!
Show Off Your Communication Skills:Since excellent written and oral communication skills are key for this position, make sure your application reflects that. Keep your language clear and professional, but let your personality shine through. We appreciate a friendly tone!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at European Bank for Reconstruction and Development
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Data Vendor Manager. Familiarise yourself with the key tasks mentioned in the job description, like managing travel arrangements and handling expense claims. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Practice Your Communication Skills
Fluent English and strong communication skills are essential for this position. Practise articulating your thoughts clearly and confidently. You might even want to rehearse common interview questions with a friend to ensure you come across as pleasant and efficient, just like the job requires.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your ability to handle real-life situations related to the role. Think about how you would manage a last-minute change in travel plans or deal with a difficult client. Having specific examples ready will help you shine during the interview.
