Assistant Analyst Talent Acquisition in City of Westminster

The Assistant Analyst, Talent Acquisition supports the Associate Director, Head of Talent Acquisition, and three Principal Talent Acquisition Specialists in the effective delivery of senior and complex recruitment processes across the Bank. The role is primarily focused on the coordination, administration and smooth execution of interview and selection activities, ensuring that all required information, documentation and stakeholder inputs are obtained, prepared and circulated in a timely and accurate manner. Acting as a central point of coordination, the Assistant Analyst ensures a high‑quality, consistent and professional recruitment experience for senior stakeholders, candidates and external partners, while maintaining strong process governance and confidentiality. The role works closely with HR colleagues, hiring teams and external providers to deliver efficient and well‑managed hiring processes, contributing to the overall effectiveness of Talent Acquisition in supporting the Bank's objectives. In addition, the Assistant Analyst contributes to the continuous improvement of recruitment processes, systems and data management, helping to enhance efficiency, accuracy and the overall candidate and stakeholder experience.

Responsibilities

• Coordinate end‑to‑end senior recruitment processes across the Bank, ensuring all required information, documentation and approvals are obtained and circulated accurately and in a timely manner.
• Act as a key point of contact for senior stakeholders, candidates and external partners, ensuring a seamless and professional recruitment experience throughout.
• Lead the scheduling and coordination of interviews, managing complex diaries across multiple time zones and senior stakeholders.
• Oversee all logistics for interviews and selection panels, including room bookings, catering, IT/AV setup, and welcoming and escorting candidates where required.
• Prepare and distribute interview and panel materials (e.g. panel packs, case studies, competency frameworks), ensuring accuracy, confidentiality and consistency.
• Manage the Talent Acquisition inbox, responding to queries from internal and external stakeholders with a strong understanding of policies, processes and service standards.
• Administer the employee referral scheme, including eligibility checks, guidance to employees and coordination with HR teams to ensure timely and accurate payments.
• Troubleshoot and resolve issues within recruitment systems (e.g. SuccessFactors), liaising with HRIS and system owners to ensure minimal disruption to hiring processes.
• Coordinate the processing of candidate expense claims, ensuring compliance with policy and timely reimbursement.
• Support recruitment events and initiatives, including managing promotional materials, stock levels and coordinating logistics with internal teams and external suppliers.
• Prepare, review and maintain recruitment data, ensuring accuracy and integrity across systems; support reporting, track pipelines and provide insights to inform decision‑making and improve hiring outcomes.
• Drive continuous improvement of recruitment processes, identifying inefficiencies, proposing enhancements and contributing to the optimisation of systems, workflows, reporting and candidate experience.
• Maintain high standards of data accuracy, confidentiality and process governance, particularly when supporting senior and sensitive hiring processes.

Qualifications

• Proven experience in Talent Acquisition administration, with significant exposure to supporting senior and executive‑level recruitment processes in a complex organisation.
• Experience working within a matrixed, international environment, with the ability to navigate multiple stakeholders and priorities effectively.
• Strong organisational skills with a solution‑oriented mindset; able to manage high volumes of activity, prioritise effectively and deliver under pressure.
• Demonstrated ability to coordinate senior hiring processes end‑to‑end, ensuring a high‑quality candidate and stakeholder experience.
• Excellent stakeholder management and customer service skills, with confidence engaging senior leaders, candidates and cross‑functional teams.
• High level of attention to detail, particularly when handling sensitive or confidential recruitment processes.
• Ability to work independently, showing initiative and sound judgement to proactively resolve issues and drive processes forward.
• Strong numerical literacy and ability to manage data accurately (e.g. reporting, tracking pipelines and processes).
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word, PowerPoint).
• Comfortable working across multiple systems and tools (SuccessFactors, SAP, Concur).

Benefits

The EBRD environment provides you with varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in. A working culture that embraces inclusion and celebrates diversity. An environment that places sustainability, equality and digital transformation at the heart of what we do. Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people’s lives and help shape the future of the regions we invest in.

Equal Opportunity Employment

Diversity is one of the Bank's core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expect our employees to attend the office 50% of their working time.