At a Glance
- Tasks: Manage logistics for international workforce, ensuring top-notch support and welfare.
- Company: Join ESS, a leader in innovative workforce solutions with 30 years of experience.
- Benefits: Competitive salary, travel opportunities, and a dynamic work environment.
- Other info: Opportunity for career growth in a fast-paced, international setting.
- Why this job: Be a key player in supporting workers on cutting-edge construction projects across Europe.
- Qualifications: Strong organisational skills, logistics experience, and excellent communication abilities.
The predicted salary is between 40000 - 50000 € per year.
Due to continued expansion, ESS has an immediate requirement for a Workforce Logistics Manager to join our busy international recruitment and workforce solutions business. The Logistics Manager plays an extremely important role in ensuring that ESS delivers an exceptional service to our customers in accordance with ESS vision and strategies and to ensure that our workforce benefits from the best support and welfare whilst working internationally on cutting edge construction projects. This position will require frequent business travel within the EU.
About Us: ESS is an established provider of managed labour resource with 30 years experience providing innovative, cost-effective workforce solutions to global leaders in mission critical infrastructure projects.
Reporting to: Operations Director
Desired attributes of the Workforce Logistics Manager:
- Highly organised with very strong administrative skills and leadership qualities
- High proficiency in MS Office (Word, Excel, Outlook etc)
- Great communication skills (a people person)
- Previous experience working in logistics management, workforce mobility or similar roles
- Problem solver with a can-do attitude
- A good command of the English language both verbal & written
- Commercially aware
Duties and Responsibilities:
- First point of contact for workforce regarding any welfare or logistics issues
- Perform periodic work site visits in multiple EU territories
- Hold weekly logistics meetings with Recruitment managers and delivery managers
- Coordinate with Project delivery managers to ensure the highest levels of service
- Attend regular meetings with Senior Management team
Source by territory:
- Suitable accommodations suppliers
- Suitable suppliers for car hire
- Local PPE/tools suppliers
- Training providers
- Workwear and company merchandising
Manage the process of:
- Booking accommodation in accordance with agreed budgets
- Booking cars in accordance with agreed budgets
- Communicating logistics information for new arrivals and facilitating their travel to accommodation
- Ensuring new arrivals have sufficient hand tools
- Having logistics team present for workers' first day and introduction to client for work site inductions
- Procuring tools and equipment
- Check in/check out, and handover of accommodation
- Accommodation inspections
- Issuing PPE/tools and replenishing stocks when required
- Arranging appointments for local tax/social security numbers of new workers in multiple territories
- Liaising with local municipalities and carrying out mandatory registrations on behalf of workers
- Organising training for new temporary contractors
- Monitoring and arranging servicing of fleet vehicles (if required)
- Keeping internal records and processes up to date such as the accommodation & vehicle planner
- Receiving and reporting fuel receipts and travel reimbursement, inputting data in cost trackers and communicating with payroll or accounts payable for reimbursement
Financial:
- Check and approve invoices of suppliers and forward to accounts payable
- Manage expectations of supplier payments in collaboration with accounts payable
- Report fuel receipts and travel reimbursement, input data in cost trackers and communicate with payroll or accounts payable for reimbursement
- Notify payroll & accounts of any costs relating to damages, fines, non-returned tools
- Regularly review costs and strive to find the most economical solutions for workforce logistics
- Work closely with accounts to track deposits for accommodation
Team management:
- Plan and prioritise weekly work schedule for 2 logistics operatives
- Check and approve expenses for team members
- Manage the logistics team roster
- Provide training to new team members
Workforce Logistics Manager employer: Euro Site Services Ltd
At ESS, we pride ourselves on being an exceptional employer that values our employees' well-being and professional growth. With a dynamic work culture that encourages collaboration and innovation, our Workforce Logistics Manager will play a pivotal role in supporting our international teams while enjoying opportunities for travel across the EU. We offer competitive benefits, a commitment to employee welfare, and a chance to contribute to cutting-edge construction projects, making ESS a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Workforce Logistics Manager
✨Tip Number 1
Network like a pro! Reach out to people in the logistics and workforce management sectors. Attend industry events or join relevant online groups. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching ESS and understanding their vision and strategies. Tailor your answers to show how your skills align with their needs. Remember, they want to see that you’re not just a fit for the role, but also for the company culture!
✨Tip Number 3
Show off your problem-solving skills during interviews! Share specific examples of challenges you've faced in logistics management and how you tackled them. This will demonstrate your can-do attitude and make you stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining the ESS team and contributing to their mission.
We think you need these skills to ace Workforce Logistics Manager
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Workforce Logistics Manager role. Highlight your experience in logistics management and workforce mobility, and don’t forget to showcase your strong administrative skills and leadership qualities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for ESS. Mention your problem-solving skills and can-do attitude, and how they align with our vision and strategies.
Show Off Your Communication Skills:Since this role requires great communication skills, make sure your written application reflects that. Keep your language clear and professional, and double-check for any typos or grammatical errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Euro Site Services Ltd
✨Know Your Logistics Inside Out
Make sure you brush up on your logistics management knowledge. Understand the key responsibilities of a Workforce Logistics Manager, especially in relation to workforce mobility and accommodation arrangements. Be ready to discuss how you've handled similar challenges in the past.
✨Show Off Your Organisational Skills
Since this role requires strong administrative skills, prepare examples that showcase your ability to manage multiple tasks efficiently. Think about times when you successfully coordinated logistics for a project or managed a team’s schedule.
✨Communicate Like a Pro
As a people person, your communication skills are crucial. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios you could face in the job, like resolving a logistics issue with a team member or supplier.
✨Be Ready to Problem Solve
Expect to be asked about how you handle unexpected challenges. Prepare some examples where you’ve demonstrated a can-do attitude and effectively solved problems in a logistics context. This will show that you’re not just reactive but proactive in your approach.
