At a Glance
- Tasks: Coordinate logistics for international workforce, ensuring smooth operations and support.
- Company: Join ESS, a leader in innovative workforce solutions with 30 years of experience.
- Benefits: Competitive salary, travel opportunities, and a dynamic work environment.
- Other info: Exciting career growth potential in a fast-paced, international setting.
- Why this job: Be the key player in supporting workers on cutting-edge construction projects across Europe.
- Qualifications: Strong organisational skills, MS Office proficiency, and previous logistics experience required.
The predicted salary is between 31500 - 38500 £ per year.
Due to continued expansion, ESS has an immediate requirement for a Workforce Logistics Coordinator to join our busy international recruitment and workforce solutions business. The Logistics Coordinator plays an extremely important role in ensuring that ESS delivers an exceptional service to our customers in accordance with ESS vision and strategies. This position will require frequent business travel within the EU (eligibility to travel freely within the EU is advantageous due to the requirements of the role).
About Us: ESS is an established provider of managed labour resource with 30 years experience providing innovative, cost-effective workforce solutions to global leaders in mission critical infrastructure projects.
Desired attributes of the Workforce Logistics Coordinator:
- Highly organised with very strong administrative skills and leadership qualities
- High proficiency in MS Office (Word, Excel, Outlook etc)
- Great communication skills (a people person)
- Previous experience working in logistics management, workforce mobility or similar roles
- Problem solver with a can-do attitude
- A good command of the English language both verbal & written
- Commercially aware
Duties and Responsibilities:
- First point of contact for workforce regarding any welfare or logistics issues
- Perform periodic work site visits in multiple EU territories
- Hold weekly logistics meetings with Recruitment managers and delivery managers
- Coordinate with Project delivery managers to ensure the highest levels of service
- Attend regular meetings with Senior Management team
- Source by territory:
- Suitable accommodations suppliers
- Suitable suppliers for car hire
- Local PPE/tools suppliers
- Training providers
- Workwear and company merchandising
- Manage the process of:
- Booking accommodation in accordance with agreed budgets
- Booking cars in accordance with agreed budgets
- Communicating logistics information for new arrivals and facilitating their travel to accommodation
- Ensuring new arrivals have sufficient hand tools
- Having logistics team present for workers' first day and introduction to client for work site inductions
- Procuring tools and equipment
- Check in/check out, and handover of accommodation
- Accommodation inspections
- Issuing PPE/tools and replenishing stocks when required
- Arranging appointments for local tax/social security numbers of new workers in multiple territories
- Liaising with local municipalities and carrying out mandatory registrations on behalf of workers
- Organising training for new temporary contractors
- Monitoring and arranging servicing of fleet vehicles (if required)
- Keeping internal records and processes up to date such as the accommodation & vehicle planner/overview
- Receiving and reporting fuel receipts and travel reimbursement, inputting data in cost trackers and communicating with payroll or accounts payable for reimbursement
- Financial:
- Check and approve invoices of suppliers and forward to accounts payable
- Manage expectations of supplier payments in collaboration with accounts payable
- Report fuel receipts and travel reimbursement, input data in cost trackers and communicate with payroll or accounts payable for reimbursement
- Notify payroll & accounts of any costs relating to damages, fines, non-returned tools
- Regularly review costs and strive to find the most economical solutions for workforce logistics
- Work closely with accounts to track deposits for accommodation
- Team Management:
- Plan and prioritise weekly work schedule for 2 logistics operatives
- Check and approve expenses for team members
- Manage the logistics team roster
- Provide training to new team members
Workforce Logistics Coordinator employer: Euro Site Services Ltd
At ESS, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation. As a Workforce Logistics Coordinator, you will benefit from extensive employee growth opportunities, including training and development tailored to your career aspirations, all while working in a supportive environment that prioritises the welfare of our workforce across exciting international projects. With a commitment to excellence and a focus on delivering outstanding service, ESS is the perfect place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Workforce Logistics Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Euro Site Services Ltd and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Euro Site Services Ltd!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Euro Site Services Ltd keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Workforce Logistics Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Euro Site Services Ltd:This is your chance to really connect with the team at Euro Site Services Ltd. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Euro Site Services Ltd
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Euro Site Services Ltd.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Euro Site Services Ltd that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Euro Site Services Ltd. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
